The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, March 06, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Mary Rose Walden, Chief Administrative Officer
• Michele Barr, Chief Building Official
• Chris Cleave, Fire Chief
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on March 6, 2023 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

Wen Sluys and Peter Schlegel

Request to assume a road allowance between two farms.  Council will consider a public works report regarding this road allowance in item 4.5.2.

4.

Staff Reports

4.1

Building & Planning

4.1.1

Secondary Farm Residences and Accessory Secondary Unit Dwelling, BLDG-2023-03-5

• Motion

  That the Township of Huron-Kinloss Committee of the Whole herby approve Report Number BLDG-2023-03-5.

4.1.2

February 2023 Monthly Building Report, BLDG-2023-03-6

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2023-03-06.

4.2

By-law Enforcement

4.2.1

February 2023 Monthly By-Law Enforcement Status Report, BLE-2023-03-7

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2023-03-7 prepared by Heather Falconer, By-Law Enforcement Officer.

4.3

Fire Department

4.3.1

Emergency Management and Health and Safety February 2023 Summary, FIRE-2023-03-13

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE-2023-03-13, prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

4.3.2

Fire and Emergency Services Monthly Activity Report February 2023, FIRE-2023-03-14

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE2023-03-14 prepared by Chris Cleave, Fire Chief.

4.3.3

Pumper Trucks Replacement and Purchase, FIRE-2023-03-15

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for Report Number FIRE2023-03-15 prepared by Chris Cleave, Fire Chief;

  AND FURTHER approves enrollment in Source Well, as a co-operative purchasing service;

  AND FURTHER directs Staff to bring forward the proposal for the Lucknow pumper truck to the Lucknow District Fire Board for an equal contribution of funds for the Lucknow Station truck from the Township of Ashfield-Colborne-Wawanosh.

  AND FURTHER authorizes the Fire Chief to obtain a proposal from Acres Emergency Vehicle for the supply and deliver of two (2) “Range” Model Fire Pumpers, using the co-operative purchasing method, pending Fire Board approval.

4.4

Community Services

4.4.1

2023 March Parks and Facilities Update, CS-2023-03-18

• Motion

  That the Township of Huron Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-03-18 prepared by Matt McClinchey, Parks and Facilities Supervisor.

4.4.2

Community Services March Status Report, CS-2023-03-19

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS-2023-03-19 prepared by Mike Fair, Director of Community Services;

  AND FURTHER brings forward the lease agreement by-law with Dr. Shyu to March Council.

4.4.3

Community Services Programming Update – March 2023, CS-2023-03-20

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-03-20 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator.

4.5

Public Works

4.5.1

Gravel Road Maintenance, PW-2023-03-14

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-03-14, prepared by John Yungblut, Director of Public Works AND directs staff to send the attached draft response letter.

4.5.2

Municipal Road Allowance Tree Restitution, PW-2023-03-15

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-03-15, prepared by John Yungblut, Director of Public Works AND directs staff to proceed with the planting of one thousand (1,000) trees on the unopened Sideroad 5 road allowance AND FURTHER recover the costs from the owner of Con. 1 S Pt Lots 8-10, Huron Township.

4.5.3

Transportation March 2023, PW-2023-03-16

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-03-16, prepared by John Yungblut, Director of Public Works.

4.5.4

Kinloss Landfill Expansion Report, PW-2023-03-17

• Motion
• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW-2023-03-17, prepared by John Yungblut, Director of Public Works AND adopts the Kinloss Landfill Expansion Report provided by Dillon Consulting Limited in principle.

4.5.5

Water Wastewater March 2023, PW-2023-03-18

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-03-18, prepared by John Yungblut, Director of Public Works.

4.6

Business & Economic Development

4.6.1

March 2023 The Hub Status Report, BED-2023-03-14

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2023-03-14 prepared by Lauren Eby, Business Development Coordinator.

4.6.2

January 2023 Business and Economic Officer Status Report, BED-2023-03-15

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2023-03-15 prepared by Amy Irwin, Business and Economic Officer.

4.6.3

March 2023 Manager of Strategic Initiatives Status Update, BED-2023-03-16

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number BED-2023-03-16, prepared by Michelle Goetz, Manager of Strategic Initiatives.

4.7

Chief Administrative Officer

4.7.1

2023-2024 Community Well-Being Program, CAO-2023-03-7

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves report number CAO-2023-03-7, prepared by Mary Rose Walden, Chief Administrative Officer;

  AND FURTHER authorizes the appropriate by-law be brought forward to the March 20^th Council meeting;

  AND that two members of Council are chosen to participate on the Community Well-Being Grant Committee.

4.8

Legislative Services

4.8.1

Noise Exemption Request -, CLK-2023-03-16

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves report CLK-2023-03-16 prepared by Kelly Lush, Deputy Clerk;

4.8.2

Resolutions for Consideration March 6, 2023, CLK-2023-03-18

• Motion
  1. THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Municipality of Arran-Elderslie in their request to have the Ontario Ministry of Agriculture, Food and Rural Affairs review the Tile Loan Program and to increase the maximum loan amount to $125, 000 AND FURTHER directs Staff to distribute as they see fit.

  2. That the Township of Huron-Kinloss Committee of the Whole hereby support the Niagara Region in declaring homelessness, mental health and the opioid crisis as three separate declarations of emergency and in their request to the Federal Government to declare homelessness a humanitarian crisis AND FURTHER directs Staff to distribute as they see fit.

  3. That the Township of Huron-Kinloss Committee of the Whole hereby support the City of Thunder Bay in their support of the passing of Bill 42 – Gender Affirming Health Care Act AND FURTHER direct Staff to distribute as they see fit.

4.8.3

Hybrid Meeting Policy and Required Procedure By-law Update, CLK-2023-03-20

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receive Report CLK-2023-03-20 prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER directs Staff to bring forward the appropriate by-law.

4.8.4

Lucknow Kinsmen Special Event Requests 2023, CLK-2023-03-15

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information Report CLK-2023-03-15;

  AND FURTHER THAT Staff be directed to bring forward a by-law to enter into a licensing agreement with the Lucknow Kinsmen for use of the road allowance during specific events.

5.

Correspondence Requiring Direction

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 5.0.

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

Stray Cat Correspondence

6.2

Bruce County Public Library - Accessibility Concerns

6.3

Municipal Innovation Council Correspondence to Member Councils

6.4

Proposed amendments to O. Reg. 161/17 under the Public Lands Act regarding floating accommodations and other changes

6.5

AMO, AMCTO

6.5.1

AMCTO Advocacy Update: 2023 Pre-Budget Submission - February 15, 2023

6.5.2

AMO Watchfile - February 16, 2023

6.5.3

AMO Watchfile - February 23, 2023

6.6

Bruce County

6.6.1

Women’s Day Event in Kincardine - February 14, 2023

6.6.2

Council, Committee Meetings - Thursday, February 16, 2023

6.6.3

Weight Load Restrictions on Several Bruce County Roads - February 15, 2023

6.6.4

Notice - Paisley Bridge Alternate Truck Routes Temporarily Change

6.6.5

County Administration Building Closed on Thursday, February 23 due to Forecasted Weather - February 22, 2023

6.6.6

County Receives Update on Krug Estate Decision - February 22, 2023

6.6.7

Sheltering Supports are Available for Homeless Residents - February 22, 2023

6.6.8

Eligible Renters encouraged to apply for one-time Canada Housing Benefit - February 24, 2023

6.6.9

Portion of Brant Tract Temporarily Closed for Timber Harvesting - February 27, 2023

6.6.10

Funding offered for Youth Entrepreneurship - February 24, 2023

6.6.11

Bruce County Seeking Input for Strategic Planning

6.7

General

6.7.1

RTO7 Sustainable Tourism Newsletter, Vol. 2 - February 16, 2023

6.7.2

Seniors Community Grant Program - February 15, 2023

6.7.3

Federation of Ontario Cottagers Associations - February 22, 2022

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

8.

Closed Session

• Motion

  THAT Council move into closed meeting at [time] for the purpose of considering proposed or pending acquisitions or dispositions of land by the municipality or local board (Ripley Industrial Park, proposed acquisition of land), and personal matters about an identifiable individual, including municipal or local board employees (personnel), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

9.

Business Arising from the Closed Session

10.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Council hereby adjourn at XX:XX.