The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:

Date:

Monday, June 16, 2025

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff Present

• Jennifer White, Clerk
• Jodi MacArthur, Chief Administrative Officer
• Christine Heinisch, Manager of Financial Services/Treasurer

Staff Absent

• Jeff Bradley, Fire Chief

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1.

Call to Order

Mayor Murray called the meeting to order at 7:00 p.m. 

2.

Disclosure of Pecuniary Interest

None disclosed. 

3.

Adoption of Minutes

• Resolution No.: 06/16/2025 - 01
  Moved By Jim Hanna
  Seconded By Larry Allison

  THAT the minutes of the Council meeting of May 21, 2025 and the Committee of the Whole meeting of June 2, 2025 be adopted as presented.   

  Carried

4.

Delegations

5.

Financial Reports

5.1

Previous Month Actual Accounts – May 2025, TRE-2025-26

• Resolution No.: 06/16/2025 - 02
  Moved By Shari Flett
  Seconded By Scott Gibson

  THAT the Township of Huron-Kinloss Council hereby ratifies and confirms payment of the May 2025 accounts in the amount of $1,530,892.83.

  Carried

5.2

Accounts June 2025, TRE-2025-28

• Resolution No.: 06/16/2025 - 03
  Moved By Ed McGugan
  Seconded By Carl Sloetjes

  That the Township of Huron-Kinloss Council hereby authorizes payment of the June accounts in the amount of $385,473.29.

  Carried

5.3

Revenue and Expenditure Reports to May 31, 2025, TRE-2025-29

• Resolution No.: 06/16/2025 - 04
  Moved By Larry Allison
  Seconded By Shari Flett

  THAT Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to May 31, 2025 prepared by Christine Heinisch, Treasurer.

  Carried

6.

Staff Report

6.1

Building and Planning

a.

Holding Removal – 31 Huron Street, BLD-2025-12

Council inquired if the house construction preceded the holding on the property.  Staff confirmed that to the best of their knowledge it had. 

• Resolution No.: 06/16/2025 - 05
  Moved By Scott Gibson
  Seconded By Ed McGugan

  THAT the Township of Huron-Kinloss Council hereby approves Report BLD-2025-12 prepared by Brett Pollock, Manager of Building and Planning/CBO;

  AND FURTHER that a by-law be brought forward as a matters arising to remove the holding zone from the property described as HURON CON 7 PT LOT 16 PLAN 256 E PT LOT 247 RO 3R6906 PT 1

  Carried

b.

Comments to Province - Protect Ontario by Building Faster and Smarter Act, 2025 (Bill 17), BLD-2025-13

• Resolution No.: 06/16/2025 - 06
  Moved By Carl Sloetjes
  Seconded By Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives for information Report BLD-2025-13 prepared by Brett Pollock Manager of Building and Planning/CBO;

  AND FURTHER direct staff to submit comments as outlined in the report.

6.2

Treasury

a.

Minutes of Settlement May 2025, TRE-2025-27

Staff confirmed that the Tax Incentive Approval noted in the report, indicates a switch from the residential to farmland taxation classifications. 

• Resolution No.: 06/16/2025 - 07
  Moved By Shari Flett
  Seconded By Scott Gibson

  THAT the Township of Huron-Kinloss Council herby receives Report TRE-2025-27 as prepared by Phyllis Hunter, Taxation/Revenue Clerk.

  AND FURTHER THAT Council approves the applications as outlined in this report.

  Carried

6.3

Chief Administrative Officer

a.

Hiring Report June 2025, CAO-2025-14

• Resolution No.: 06/16/2025 - 08
  Moved By Ed McGugan
  Seconded By Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby receives for information Report CAO-2025-14 prepared by Leanne Scott, Human Resources Generalist;

  AND FURTHER authorizes the appropriate By-law come forward as a matters arising confirming the hiring of Jake Vanderkolk as Public Works Operator.

  Carried

7.

Correspondence Requiring Direction

7.1

Bruce County First Annual Municipal Forum

• Resolution No.: 06/16/2025 - 09
  Moved By Jim Hanna
  Seconded By Larry Allison

  That the Township of Huron-Kinloss Council receive for information item 7.1 and provide direction to staff as required. 

7.2

Community Flag Request - Ripley Reunion

• Resolution No.: 06/16/2025 - 10
  Moved By Jim Hanna
  Seconded By Larry Allison

  THAT the Township of Huron-Kinloss Council support the request through the Community Flag Raising Policy adopted by By-law No. 2018-62 of the Ripley Reunion Committee for the purposes of celebrating a civic event celebrating shared history, values and connections; and 

  FURTHER THAT Council provide an exemption to item 3 (iv) to permit the flag to be flown for a period exceeding one week, beginning July 7, 2025 through August 5, 2025.

  Carried

8.

By-Laws and Agreements

8.1

Motion for Council Consideration

Members of Council expressed concerns with limiting the time to 30 days for completion.  Staff reported that the engineer had reported that they could meet this timeline.  

• Resolution No.: 06/16/2025 - 11
  Moved By Jim Hanna
  Seconded By Carl Sloetjes

  WHEREAS R. J. Burnside & Associates were appointed in 2021 under section  8 (1) of the Drainage Act, to produce a report on the Black Creek Municipal Drain; 

  AND WHEREAS the one-year period following the appointment of the Drainage Engineer to produce a report under the Drainage Act has expired; 

  AND WHEREAS Council seeks to expedite the delivery of such report;

  Now therefore be it resolved that per Section 39 (1) of the Drainage Act, that the Council of The Corporation of the Township of Huron-Kinloss extend the time required for the engineer to produce the required report by an additional 30 days from this meeting date;

  AND FURTHER THAT Staff be directed to provide such notice to the appointed Engineer. 

  Carried

8.2

Water and Wastewater Capacity Allocation Policy By-Law

Staff intend to notify all developers that this policy had been passed, to provide an opportunity to apply through the policy for reserve capacity. 

• Resolution No.: 06/16/2025 - 12
  Moved By Scott Gibson
  Seconded By Ed McGugan

  THAT the "Water and Wastewater Capacity Allocation Policy By-law" be considered to be read a first, second, third time and finally deemed passed and numbered as By-law No. 2025-59. 

  Carried

8.3

Traffic and Parking Amendment (2025) By-law

Council noted concerns for residents that this would restrict parking for beach users.  Staff reported that the areas outlined on Boiler Beach Road were those where a vehicle did not have sufficient space to pull completely off the road.

• Resolution No.: 06/16/2025 - 13
  Moved By Carl Sloetjes
  Seconded By Jim Hanna

  THAT the "Traffic and Parking Amendment (2025) By-law" be considered to be read a first, second, third time and finally deemed passed and numbered as By-law No. 2025-60.

  Carried

8.4

Parkplace Drainage Easement Remediation (Bill & Tom Kempton Construction Ltd.) By-law

• Resolution No.: 06/16/2025 - 14
  Moved By Larry Allison
  Seconded By Shari Flett

  THAT the "Parkplace Drainage Easement Remediation (Bill & Tom Kempton Construction Ltd.) By-law" be considered to be read a first, second, third time and finally deemed passed and numbered as By-law No. 2025-61.

  Carried

8.5

Land Use Agreement (Lucknow Kinsmen 2025) By-law

• Resolution No.: 06/16/2025 - 15
  Moved By Ed McGugan
  Seconded By Carl Sloetjes

  THAT the "Land Use Agreement (Lucknow Kinsmen) 2025 By-law be considered to be read a first, second, third time and finally deemed passed and numbered as By-law No. 2025-62.

  Carried

8.6

Fire Communication Services ( City of St. Catharines) 2025 Agreement By-law

• Resolution No.: 06/16/2025 - 16
  Moved By Jim Hanna
  Seconded By Shari Flett

  THAT the "Fire Communication Services (City of St. Catharines) 2025 Agreement By-law" be considered to be read a first, second, third time and finally deemed passed and numbered as By-law No. 2025-64.

  Carried

8.7

Gaunt Laidlaw Municipal Drain By-law

• The assessment schedules have been amended from first and second reading to reflect the outcome of the Court of Revision decision.  

  Resolution No.: 06/16/2025 - 17
  Moved By Larry Allison
  Seconded By Scott Gibson

  THAT the "Gaunt-Laidlaw Municipal Drain By-law"  be considered to be read a third time and finally deemed passed and numbered as By-law No. 2025 - 13.

  Carried

9.

Matters Arising

9.1

Holding Removal (31 Huron St.) Zoning By-law

• Resolution No.: 06/16/2025 - 18
  Moved By Carl Sloetjes
  Seconded By Jim Hanna

  THAT the "Holding Removal (31 Huron St) Zoning By-law" be considered to be read a first, second, third time and finally deemed passed and numbered as By-law No. 2025-63.

  Carried

9.2

Appoint Vanderkolk as Public Works Operator By-law

• Resolution No.: 06/16/2025 - 19
  Moved By Larry Allison
  Seconded By Shari Flett

  THAT the "Appoint Vanderkolk as Public Works Operator By-Law" be considered to be read a first, second, third time and finally deemed passed and numbered as By-law No. 2025-65.

  Carried

10.

Information

Council discussed the process for the previous NWMO project and how decisions were made in that selection process. 

• Resolution No.: 06/16/2025 - 20
  Moved By Scott Gibson
  Seconded By Ed McGugan

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.

  Carried

10.1

NWMO Seeking Feedback on Siting Approach for next DGR

This was provided for Council information only.  

11.

Township Committee Minutes Received

• Resolution No.: 06/16/2025 - 21
  Moved By Jim Hanna
  Seconded By Larry Allison

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.

  Carried

11.1

Lucknow & District Joint Recreation Board

12.

Other Agency Minutes and Reports Received

• Resolution No.: 06/16/2025 - 22
  Moved By Shari Flett
  Seconded By Scott Gibson

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 12.

  Carried

12.1

Saugeen Mobility and Regional Transit

12.2

Bruce Area Solid Waste Recycling

13.

New Business/ Council Reports

The Mayor reported that a decision was being signed under Part Vi.1 of the Municipal Act to delegate the powers and duties under Section 284.5, 284.6, 284.7 and 284.8 to the Township of Huron-Kinloss Council. 

Members reported that the Maitland Valley Conservation Authority are having discussions on energy efficiencies and carbon footprint initiative.  North Perth brochure to be sent to members of Council.  Members request Council's support to host one of the meetings for the Carbon Footprint Initiative. Dates to be brought back to Council - add brochure as information on the next meeting. 

Members of Council discussed the rate and application of the daily permit fee for refreshment vehicles.

Council inquired about possible delegations.  Staff reviewed the delegation requirements in the Township's procedural by-law, including that delegations should relate to items within the jurisdiction of Council.  

Members discussed the Ontario Federation of Agricultures recent training for members of staff and Council regarding Emergency Management impacts on agriculture.  Staff to inquire if the information can be made publicly available.  

Council received an email from a concerned resident, staff are following up on it. 

14.

Closed Session

• Resolution No.: 06/16/2025 - 23
  Moved By Carl Sloetjes
  Seconded By Jim Hanna

  THAT the Township of Huron-Kinloss Council move into closed meeting at 7: 46 p.m. for the purpose of considering

  1) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them (grant application);

  2)  personal matters about an identifiable individual, including municipal or local board employees (shared services agreement);

  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

  Carried

15.

Business Arising from the Closed Session

Council arose from closed session at 8:15 p.m. 

The Chair reported that a closed meeting had been held and direction provided to staff on both matters. 

16.

Confirming By-Law

• Resolution No.: 06/16/2025 - 24
  Moved By Shari Flett
  Seconded By Scott Gibson

  THAT the "Confirmatory June 2025" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-66.  

  Carried

17.

Adjournment

• Resolution No.: 06/16/2025 - 25
  Moved By Ed McGugan
  Seconded By Carl Sloetjes

  THAT this meeting adjourn at 8:22 p.m.