The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Members Present
  • Don Murray, Mayor
  • Jim Hanna, Deputy Mayor
  • Larry Allison, Councillor
  • Shari Flett, Councillor
  • Scott Gibson, Councillor
  • Ed McGugan, Councillor
  • Carl Sloetjes, Councillor
Staff Present
  • Jennifer White, Clerk
  • Mary Rose Walden, Chief Administrative Officer
  • Mike Fair, Director of Community Services
  • Bill Klingenberg, Manager of Building & Planning Services
  • Jodi MacArthur, Treasurer
  • John Yungblut, Director of Public Works

Mayor Murray called the meeting to order at 1:50 p.m.  The agenda meeting order was altered to ensure that the Public Meeting item #4 on the agenda, did not commence prior to 2:00 p.m. as noted on the public notice provided for the meeting.  

Deputy Mayor Hanna left the Council table and did not comment on the business item while the matter was considered.

Family member owns property.

  • Resolution No.:02/05/2024 - 01
    Moved ByJim Hanna
    Seconded ByLarry Allison

    THAT the minutes of the Committee of the Whole and Council Meetings of January 15, 2024 be adopted as presented.   

    Carried
  • Resolution No.:02/05/2024 - 03
    Moved ByCarl Sloetjes
    Seconded ByJim Hanna

    THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2024-02-7 prepared by Jodi MacArthur, Treasurer.

    Carried
  • Resolution No.:02/05/2024 - 04
    Moved ByLarry Allison
    Seconded ByShari Flett

    THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2024-02-6 prepared by Jodi MacArthur, Treasurer;

    AND FURTHER ratifies and confirms payment of the January accounts in the amount of $1,485,470.24.

    Carried

None noted.

  • Jim Hanna declared a conflict on this item. (Family member owns property.)

Deputy Mayor Hanna left the meeting.

  • Resolution No.:02/05/2024 - 05
    Moved ByEd McGugan
    Seconded ByCarl Sloetjes

    THAT the "Repeal Authorize CRINS By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024 - 08.

    Carried

Deputy Mayor Hanna returned to the meeting.

An administrative amendment was made to the By-law to reflect that an agreement, not a memorandum of understanding would be signed.  

  • Resolution No.:02/05/2024 - 06
    Moved ByJim Hanna
    Seconded ByLarry Allison

    THAT the "Temporary Fire Services Agreement By-law 2024" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024 - 09.

    Carried
  • Resolution No.:02/05/2024 - 07
    Moved ByShari Flett
    Seconded ByScott Gibson

    THAT the "Appointment of Acting Fire Chief (Guy Gallant) 2024 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024 - 10.

    Carried

None noted. 

  • Resolution No.:02/05/2024 - 09
    Moved ByLarry Allison
    Seconded ByShari Flett

    THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.

    Carried

Council inquired about the MIC and a potential for withdrawal from one of the members.  The CAO provided a verbal update on the recent notice provided to Staff that one of one of the MIC partners will be withdrawing from the partnership.  This will be discussed more at the next MIC update and information will be brought back to Council as further information becomes available.   

  • Resolution No.:02/05/2024 - 10
    Moved ByScott Gibson
    Seconded ByEd McGugan

    THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.

    Carried

The purpose of the application is for a Zoning By-law Amendment applying to the entirety of Legal Plan 3M-254, known as Crimson Oak Subdivision. It is proposed that in addition to the existing zoning, the By-law be further amended to include: i) legally recognize the constructed driveways and allow them to be replaced at the existing width ii) That notwithstanding Section 5.1.5. a maximum driveway width for a single/ semi detached dwelling be 10 m at street line for all lots save and except Lots 42 & 20, where the driveway width be permitted a width of 9 meters iii) That Section 5.1.5 "Street setback for parking area" not apply.

If approved, the application would facilitate increased driveway widths, and increased parking on the subject lands.

The Planner explained the report and recommendation. Any comments received from Agencies and the Public received by the time of writing the report are in the written report.


Presentations from the Applicant

Dana Kieffer, Senior Development Planner for Cobide Engineering Inc. presented on behalf of the applicant.  

Kieffer discussed the difference between a six meters requirement at the street line versus the property line.  The Township's current Zoning By-law provides for the size of driveways at the street line and 3 meters onto private property.  Kieffer noted that this amendment is to assist in getting vehicles into the three car garage which has been built on each property. 

Kieffer noted that the lots size is very big compared to other Township lot sizes, with most properties having 25-26 meters of frontage at the road.  The nitrate and drainage reports have been updated based on the proposed new sizes of driveways.


Presentations from the Public

None noted. 

Questions and Clarifications from Council


Council inquired about whether the applicant was the owner of all properties and about the third party ownership implications of the application. The County clarified that the Planning Act does not require signoff from all properties in such cases, similar to when the Township amends zoning township wide.  Notice was provided to property owners as provided for in the Act, including physical notices posted within the proposed area to be rezoned.  Consent is assumed from notice, with property owners provided opportunity to comment at or in advance of the meeting.   

The planner noted that there is a restrictive covenant on the property which requires the driveways to be constructed.

Council inquired about the storm-water drainage capacity noted in the report.  The applicants planner noted that the assessment indicates that the majority is at or below 80% capacity, all properties are under 100% capacity.  

Council inquired about the U shaped driveway on Lot 44 and noted it appeared to cover much of the front property.  Confirmation was provided that passing of the proposed by-law would recognize that driveway as built and allow it to remain as is.  

  • Resolution No.:02/05/2024 - 02
    Moved ByScott Gibson
    Seconded ByEd McGugan

    THAT the Township of Huron-Kinloss Council approve the planning application Z-2023-097  Crimson Oak;

    AND FURTHER THAT the Staff bring forward the appropriate by-law as a matters arising. 

    Carried
  • Resolution No.:02/05/2024 - 08
    Moved ByCarl Sloetjes
    Seconded ByJim Hanna

    THAT the "Zoning Amendment By-law – Z 2023-097 Crimson Oak" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024 - 11.

    Carried
  • Resolution No.:02/05/2024 - 11
    Moved ByJim Hanna
    Seconded ByLarry Allison

    THAT the Township of Huron-Kinloss Council move into closed meeting at 2:15 p.m. for the purpose of considering

    1) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality of local board (insurance claim update),

    2) a proposed or pending acquisition or disposition of land by the municipality or local board (tax sale), and

    3) a proposed or pending acquisition or disposition of land by the municipality or local board (Walpole Trail) 

    pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

    AND FURTHER THAT Council return to regular open meeting upon completion.

    Carried

Council arose from closed session at 2:59 p.m. 

The Chair reported that information had been received and direction was provided to Staff. 

Council discussed the vacant Fire Chief position and Staff provided an update on the recruitment process for the new Fire Chief.  

  • Resolution No.:02/05/2024 -
    Moved ByShari Flett
    Seconded ByScott Gibson

    THAT the "February Confirmatory By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024 - 12.

    Carried
  • Resolution No.:02/05/2024 -

    THAT this meeting adjourn at 3:06 p.m.