The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, October 07, 2024

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Jodi MacArthur, Chief Administrative Officer
• Jeff Bradley, Fire Chief
• Mike Fair, Director of Community Services
• Christine Heinisch, Manager of Financial Services/Treasurer
• John Yungblut, Director of Public Works

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on October 7, 2024 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

Continuous Improvement Fund - Blue Box Transition

Brad Whitelaw with Continuous Improvement Fund (CIF) will provide a blue box transition presentation to Council.

3.2

County of Bruce - 2022 Investment in Local Services Annual Report

Aaron Stauch, Director of Government Relations with the County of Bruce will present the 2022 Investment in Local Services Annual Report.

4.

Staff Reports

4.1

Building & Planning

a.

Building Statistics August and September 2024, BLD-2024-10-21

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information Report BLD-2024-10-21, prepared by Michele Barr, Deputy Chief Building Official.

b.

Deeming Plan 145 Lots 541 and 540, BLD-2024-10-22

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report BLD-2024-10-22 prepared by Michele Barr, Deputy CBO

  AND FURTHER authorizes Lot 541 and 540 Plan 145 to not be lots in a registered plan;

  AND FURTHER that the appropriate By-law be brought forward.

4.2

By-law Enforcement

a.

Enhanced Lakeshore Summer Patrol Services 2024, BLE-2024-10-14

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-10-14 prepared by Heather Falconer, Municipal By-law Enforcement Officer.

b.

Municipal By-Law Enforcement Status Report September 2024, BLE-2024-10-13

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-10-13, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer.

4.3

Fire Department

a.

Emergency Management Summary September 2024 and Community Emergency Preparedness Grant, FIR-2024-10-25

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2024-10-25 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

b.

Fire and Emergency Services September 2024, FIR-2024-10-26

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2024-10-26 prepared by Jeff Bradley, Fire Chief.

c.

Lakeshore Response Times 2024, FIR-2024-10-27

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2024-10-27 prepared by Jeff Bradley, Fire Chief;

  AND FURTHER THAT the Infrastructure Needs Assessment indicated for 2025 in the Township’s Integrated Master Plan be considered complete and that response times, and call volumes be monitored to determine the need and timing for completion of a future feasibility study for a lakeshore area fire hall;

  AND FURTHER THAT Staff be directed investigate and implement alternative mitigation measures as outlined in report FIR-2024-10-27 as budget permits.

4.4

Drainage

a.

Municipal Drain Status Update September 2024, DRA-2024-10-04

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2024-10-04 prepared by Ken McCallum, Drainage Superintendent.

4.5

Community Services

a.

Community Services Status Report October 2024, CS-2024-10-39

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-10-39 prepared by Mike Fair, Director of Community Services.

b.

Electricity Procurement with Local Authority Services LAS Report, CS-2024-10-40

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-10-40 prepared by Mike Fair, Director of Community Services.

c.

Community Sport and Recreation Infrastructure Fund Stream 1, CS-2024-10-41

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CS2024-10-41 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorizes staff to submit a grant application to the Community Sport and Recreation Infrastructure Fund stream 1 for the Ripley-Huron Community Centre Refurbishment Project.

d.

Parks and Facilities October 2024 Update, CS-2024-10-43

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-10-43 prepared by Matt McClinchey, Parks, and Facilities Supervisor.

4.6

Public Works

a.

Transportation Oct. 2024, PW-2024-10-40

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2024-10-40 prepared by John Yungblut, Director of Public Works.

b.

Water-Wastewater October 2024, PW-2024-10-42

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW2024-10-42 prepared by John Yungblut, Director of Public Works.

4.7

Chief Administrative Officer

a.

Hiring Report October 2024, CAO-2024-10-31

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO2024-10-31 prepared by Leanne Scott, Human Resources Generalist.

4.8

Legislative Services

a.

E-file Registration Ontario Land Tribunal, CLK-2024-10-38

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive Report 2024-10-38 prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER THAT Staff be directed to proceed with registering for the E-File portal to submit appeals to the Ontario Land Tribunal;

  AND FURTHER THAT the Clerk be authorized as the Level-1 Administrator for the E-file portal.

b.

Point Clark Boat Club Dredging Request, CLK-2024-10-39

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-10-39 as prepared by Jennifer White, Clerk;

  AND FURTHER confirms there are no concerns with the Point Clark Boat Club request for dredging of the Point Clark Harbour basin, channel and mouth of the harbour during 2025 and 2026;

  AND FURTHER THAT the Clerk be directed to sign all necessary documentation to support this request.

c.

Resolutions for Consideration October 2024, CLK-2024-10-40

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-10-40 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER THAT the Committee of the Whole support the following resolutions:

  AND FURTHER direct Staff to distribute as they see fit.

d.

Committee and Commissioner Vacancies, CLK-2024-10-41

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-10-41 prepared by Kelly Lush, Deputy Clerk.

5.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 5.0.

5.1

Pine River Water Monitoring Report August 2024

Peter Postma with B.M Ross has provided the August 2024 Pine River Water Monitoring Reports noting the following results :

E.Coli - elevated at typical sites and not that high of exceedances at the other sites.

Nitrate - very low everywhere (except for 1 spike at PR7 – likely something got into the sample bottle)

Phosphorus – high at most places.  Again, likely seasonality/productivity, but there may be a lot of loose phosphorus in the landscape when it is not needed.

5.2

Ministry of Agriculture Food and Agribusiness 

Agriculture Workforce Equity and Diversity Initiative (AWEDI)
Ontario Agri-Food Research Initiative (OAFRI)

5.3

Saugeen Valley Conservation Authority - SVCA Launches 2024 Mapping Resource

5.4

AMO AMCTO Correspondence

AMO Watchfile - August 29, 2024
AMO Watchfile  - September 5, 2024
AMO Policy Update - September 6, 2024
AMO Watchfile - September 12, 2024
AMO Watchfile - September 19, 2024
AMO Policy Update - September 25, 2024
AMO Watchfile - September 26, 2024

5.5

County of Bruce Correspondence

What3Words App to Add to your Bruce County Hiking Checklist - August 29, 2024
Council Meeting Highlights - September 5, 2024
Free Tours at the Bruce County Museum and Cultural Centre - September 5, 2024
Explore Historic Bruce County Sites at Doors Open Brockton - September 9, 2024
Spark Program Offers Grants and Mentorship - September 9, 2024
Notice: Temporary Closure of Bruce Rd 15 at Donnelly Crescent - September 9, 2024
Bruce County Recruiting Snow Plow Operators and Road Patrollers - September 9, 2024
Bruce County Releases Draft New Official Plan 2024-2046 - September 9, 2024
New Exhibits at the BCM&CC  - September 10, 2024
Application for Fencing along the Bruce County Trail Available Now - September 11, 2024
TIFF Film Series at the Bruce County Museum & Cultural Centre - September 12, 2024
Additional Residential Unit Funding Pilot for Bruce County Homeowners - September 12, 2024
Bruce County Rail Trail Restricted Access on Concession 6 in Saugeen Shores - September 12, 2024
Long Term Care Sessions in Bruce and Grey - September 12, 2024
BCPL Hosts Resume and Interview Essentials Workshops - September 12, 2024
Seven Youth Entrepreneurs Launch Bruce County Businesses - September 13, 2024
Bruce County Preparing Launch of 2024 Starter Company Plus Program - September 18, 2024
Bruce County Annual Bridges to Better Business Networking Event - September 18, 2024
Brucelea Haven Staff and Residents Walk to Support the Terry Fox Foundation - September 18, 2024
Council Meeting Highlights - September 19, 2024
Local Supports and Services - September 24, 2024
BCPL Now Offering Biblioboard Library - October 1, 2024
Walk for Wenjack Events in Wiarton and Southampton - October 1, 2024
Bruce County Updates Emergency Response Plan - October 1, 2024
Bruce County Highlights National Seniors Day - October 1, 2024

5.6

General Correspondence

MPAC In Touch - August 28, 2024
Bruce County Federation of Agriculture August 29, 2024
Saugeen Valley Conservation Authority Appoints Erik Downing as General Manager/Secretary-Treasurer - September 6, 2024
Community Living Kincardine and District September Newsletter - September 6, 2024
RT-O7 September Newsletter  - September 6, 2024
YMCA Peace Medal Nominations are Now Open - September 11, 2024
RT-O7 Press Release: Federal Funding Secured for the Tech Compass Program in Bruce, Grey and Simcoe Counties - September 18, 2024
Fisheries and Oceans Canada: Management Plan for the Silver Lamprey - September 19, 2024
Grey Bruce Community Safety and Well-Being Planning - September 27, 2024

6.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

7.

Closed Session

• Motion

  THAT Committee of the Whole move into closed meeting at [time] for the purpose of considering:

  1) a proposed or pending acquisition or disposition of land by the municipality or local board; (Ripley Industrial Park),

  2) personal matters about an identifiable individual, including municipal or local board employees; (recruitment update),

  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion.

8.

Business Arising from the Closed Session

9.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at XX:XX.