The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:

Date:

Monday, September 19, 2022

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

Members Present

• Mitch Twolan, Mayor
• Don Murray, Deputy Mayor
• Lillian Abbott, Councillor
• Jeff Elliott, Councillor
• Jim Hanna, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff Present

• Mary Rose Walden, Chief Administrative Officer
• Emily Dance, Clerk
• Jodi MacArthur, Treasurer

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1.

Call to Order

Mayor Twolan called the meeting to order at 7:00 p.m.

2.

Disclosure of Pecuniary Interest

2.1

Mitch Twolan - McTavish Development Pre-Servicing Agreement CAO-2022-09-28

2.2

Mitch Twolan - By-Law No. 2022-157 being the 2427255 ONTARIO INC. Pre-Servicing Agreement By-Law

2.3

Mitch Twolan - By-Law No. 2022-159 being the Zoning Amendment By-law –Z-2022-069 JNC Holdings

3.

Adoption of the Minutes

• Resolution No.: 736
  Moved by: Don Murray
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby approves the September 12 Council (Planning) Meeting Minutes as presented.

  Carried

4.

Delegations

5.

Financial Reports

5.1

August 2022 Accounts TR-2022-09-61

• Resolution No.: 737
  Moved by: Carl Sloetjes
  Seconded by: Don Murray

  That Township of Huron-Kinloss Council hereby ratifies and confirms payment of the August 2022 accounts in the amount of $1,179,084.05.

  Carried

5.2

Revenue and Expenditure Reports to August 31, 2022 TR-2022-09-62

• Resolution No.: 738
  Moved by: Don Murray
  Seconded by: Carl Sloetjes

  That Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to August 31, 2022 prepared by Jodi MacArthur, Treasurer.

  Carried

5.3

September 2022 Accounts TR-2022-09-65

• Resolution No.: 739
  Moved by: Carl Sloetjes
  Seconded by: Don Murray

  That the Township of Huron-Kinloss Council hereby authorizes payment of the September accounts in the amount of $ 2,155,303.00

  Carried

6.

Staff Reports

6.1

Letter of Concern – Medical Response FIRE-2022-09-31

A discussion was held regarding the letter and it was noted that a further staff report will be coming forward regarding an investigation of how the call was dispatched.  A comment was made regarding the length of time for the ambulance to attend and it was noted that the ambulance service has to adhere to response times as regulated by the Province of Ontario. 

• Resolution No.: 740
  Moved by: Jeff Elliott
  Seconded by: Don Murray

  That the Township of Huron-Kinloss Council hereby receives for information Report Number FIRE-2022-09-31 prepared by Chris Cleave, Fire Chief.

  Carried

6.2

Huron Shores Hospice Rental Request to Waive Fees CWS-2022-09-55

• Resolution No.: 741
  Moved by: Don Murray
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Council hereby approves Report Number CS-2022-09-55 prepared by Mike Fair, Director of Community Services and authorizes the waiving of fees for the Huron Shores Hospice grief recovery meetings when the rental space is not otherwise rented, no set up or tear down required, and the building is already staffed.

  Carried

6.3

Minutes of Settlement TR-2022-09-63

• Resolution No.: 742
  Moved by: Carl Sloetjes
  Seconded by: Don Murray

  That the Township of Huron-Kinloss Council hereby receives for information Report TR-2022-09-63 as prepared by Phyllis Hunter, Taxation/Revenue Clerk.

  Carried

6.4

Municipal Modernization Program Intake 2 – Implementation Project TR-2022-09-64

• Resolution No.: 743
  Moved by: Don Murray
  Seconded by: Carl Sloetjes

  That Township of Huron-Kinloss Council hereby approves Report Number TR-2022-09-64 prepared by Jodi MacArthur, Treasurer AND approves entering into agreements with GHD Digital, Universus Software Canada Inc. and Noratek Solutions AND FURTHER authorizes the appropriate By-Laws coming forward on tonight’s agenda. 

  Carried

6.5

McTavish Development Pre-Servicing Agreement CAO-2022-09-28

• Mitch Twolan declared a conflict on this item. (Client)

Mayor Twolan left the meeting, Deputy Mayor Murray assumed the Chair.

• Resolution No.: 744
  Moved by: Lillian Abbott
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby approves Report Number CAO-2022-09-28 prepared by Mary Rose Walden, Chief Administrative Officer AND approves entering into a Pre-Servicing Agreement with 2427255 ONTARIO INC. for the McTavish Development AND FURTHER authorizes the appropriate By-law coming forward on tonight’s agenda.

  Carried

6.6

Information on the Table September 19, 2022 CLK-2022-09-87

Mayor Twolan returned to the meeting and resumed the Chair. 

• Resolution No.: 745
  Moved by: Carl Sloetjes
  Seconded by: Don Murray

  That the Township of Huron-Kinloss Council hereby receives for information Report Number CLK-2022-09-87 prepared by Kelly Lush, Deputy Clerk

  Carried

6.7

Pine River Water Monitoring Report August 2022 CLK-2022-09-88

• Resolution No.: 746
  Moved by: Don Murray
  Seconded by: Jeff Elliott

  That the Township of Huron-Kinloss Council hereby receives for information Report Number CLK-2022-09-88 prepared by Kelly Lush, Deputy Clerk.

  Carried

7.

Correspondence Requiring Direction

8.

By-Laws and Agreements

8.1

By-Law No. 2022-146 being the Public Access for Municipal One-Foot Reserve Policy By-Law

• Resolution No.: 747
  Moved by: Don Murray
  Seconded by: Jeff Elliott

  THAT By-Law No. 2022-146 being the Public Access for Municipal One-Foot Reserve Policy By-Law be read a first, second, third time and finally passed this 19th day of September, 2022.

  Carried

8.2

By-Law No. 2022-147 being the Fire Prevention Program Policy By-Law

• Resolution No.: 748
  Moved by: Lillian Abbott
  Seconded by: Don Murray

  THAT By-Law No. 2022- 147 being the Fire Prevention Program Policy By-Law be read a first, second, third time and finally passed this 19th  day of September, 2022.

  Carried

8.3

By-Law No. 2022-148 being the Tiered Response for Medical Emergencies Agreement By-Law (Huron County)

• Resolution No.: 749
  Moved by: Carl Sloetjes
  Seconded by: Jeff Elliott

  THAT By-Law No. 2022-148 being the Tiered Response for Medical Emergencies Agreement (Huron County) By-law be read a first, second, third time and finally passed this 19th day of September, 2022.

  Carried

8.4

By-Law No. 2022-149 being the Auditors Appointment By-Law

• Resolution No.: 750
  Moved by: Jeff Elliott
  Seconded by: Carl Sloetjes

  THAT By-Law No. 2022-149 being the Auditors Appointment By-Law be read a first, second, third time and finally passed this 19th day of September, 2022.

  Carried

8.5

By-Law No. 2022-150 being the Easement Agreement (Hoare/Duffy) By-Law

• Resolution No.: 751
  Moved by: Jeff Elliott
  Seconded by: Carl Sloetjes

  THAT By-Law No. 2022-150 being the Easement Agreement (Hoare/Duffy) By-Law be read a first, second, third time and finally passed this 19th day of September, 2022.

  Carried

8.6

By-Law No. 2022-151 being the Winter Maintenance Whitechurch Route By-Law

• Resolution No.: 752
  Moved by: Jeff Elliott
  Seconded by: Carl Sloetjes

  THAT By-Law No. 2022-151 being the Winter Maintenance Whitechurch Route By-Law be read a first, second, third time and finally passed this 19th day of September, 2022.

  Carried

8.7

By-Law No. 2022-152 being the Murdoch Glen Well Replacement By-Law

• Resolution No.: 753
  Moved by: Carl Sloetjes
  Seconded by: Jeff Elliott

  THAT By-Law No. 2022-152 being the Murdoch Glen Well Replacement By-Law be read a first, second, third time and finally passed this 19th day of September, 2022.

  Carried

8.8

By-Law No. 2022-153 being the Integrity Commissioner Agreement Aird & Berlis LLP By-Law

• Resolution No.: 754
  Moved by: Jeff Elliott
  Seconded by: Carl Sloetjes

  THAT By-Law No. 2022-153 being the Integrity Commissioner Agreement Aird & Berlis LLP By-Law be read a first, second, third time and finally passed this 19th day of September , 2022.

  Carried

8.9

By-Law No. 2022-154 being the Deeming PLAN 749 LOT 28 PALEO PLACE; S/S By-Law

• Resolution No.: 755
  Moved by: Carl Sloetjes
  Seconded by: Jeff Elliott

  THAT By-Law No. 2022-154 being the Deeming PLAN 749 Lot 28 Paleo Place S/S By-Law be read a first, second, third time and finally passed this 19th day of September, 2022.

  Carried

8.10

By-Law No. 2022-155 being the Appoint Stannard as Public Works Operator By-Law

• Resolution No.: 756
  Moved by: Jeff Elliott
  Seconded by: Carl Sloetjes

  THAT By-Law No. 2022-155 being the Appoint Stannard as Public Works Operator By-Law be read a first, second, third time and finally passed this 19th day of September , 2022.

  Carried

8.11

By-Law No. 2022-156 being the Appoint Prentice as Communications Coordinator By-Law

• Resolution No.: 757
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  THAT By-Law No. 2022-156 being the Appoint Prentice as Communications Coordinator By-Law be read a first, second, third time and finally passed this 19th day of September, 2022.

  Carried

8.12

By-Law No. 2022-157 being the 2427255 ONTARIO INC. Pre-Servicing Agreement By-Law

• Mitch Twolan declared a conflict on this item. (Client)

Mayor Twolan left the meeting.  Deputy Mayor Murray assumed the Chair. 

• Resolution No.: 758
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT By-Law No. 2022-157 being the 2427255 ONTARIO INC. Pre-Servicing Agreement By-Law be read a first, second, third time and finally passed this 19th day of September, 2022.

  Carried

8.13

By-Law No. 2022-158 being the Zoning Amendment By-law –Z-2021-050 Johnston

• Resolution No.: 759
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  THAT By-Law No. 2022-158 being the Zoning Amendment By-Law - Z-2021-050 Johnston be read a first, second, third time and finally passed this 19th day of September, 2022.

  Carried

8.14

By-Law No. 2022-159 being the Zoning Amendment By-law –Z-2022-069 JNC Holdings

• Mitch Twolan declared a conflict on this item. (Client)

• Resolution No.: 760
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT By-Law No. 2022-159 being the Zoning Amendment By-Law Z-2022-069 JNC Holdings be read a first, second, third time and finally passed this 19th day of September , 2022.

  Carried

8.15

By-Law No. 2022-160 being the GHD – eCommerce Solution By-Law

Mayor Twolan returned to the meeting and resumed the Chair.

• Resolution No.: 761
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT By-Law No. 2022-160 being the GHD-eCommerce Solution By-Law be read a first, second, third time and finally passed this 19th day of September, 2022.

  Carried

8.16

By-Law No. 2022-161 being the Universus -Online Calendar Booking Solution By-Law

• Resolution No.: 762
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  THAT By-Law No. 2022-161 being the Universus - Online Calendar Booking Solution By-Law be read a first, second, third time and finally passed this 19th day of September, 2022.

  Carried

8.17

2022-162 being the Noratek Solutions Maintenance System By-Law

• Resolution No.: 763
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT By-Law No. 2022-162 being the Noratek Solutions Maintenance System By-Law be read a first, second, third time and finally passed this 19th day of September , 2022.

  Carried

9.

Information

9.1

Canadian Centre for Rural Creativity - Rural Talks to Rural 2022 Invitation

Councillor Abbott and Councillor McGugan are to attend the one-day session on accessible housing. 

9.2

Brockton Council Resolution: Westario Power

9.3

Notice of Public Meeting - County of Bruce Official Plan

9.4

Motion to Receive

• Resolution No.: 764
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 9.

  Carried

10.

Township Committee Minutes Received

11.

Other Agency Minutes and Reports Received

• Resolution No.: 765
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.

  Carried

12.

New Business/Council Reports

Comments were made regarding worn signage at the Lucknow Library, staff will follow up.  Council has received a request for additional speed limit signage, the concern will be sent to staff for review. 

13.

Closed Session

• Resolution No.: 766
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Council hereby moves into a Closed Meeting pursuant to [s. 239(2)(i)] Third-party information supplied in confidence to the municipality – Westario Power Inc. AND [s. 239(2)(b)] Personal matters about an identifiable individual, including municipal employees (hiring) AND[s. 239(2)(e)]. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality- Ministry of Labour AND FURTHER returns to open session upon completion.

  Carried

14.

Business Arising from the Closed Session

• Resolution No.: 773
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  That Mayor Twolan reported a Closed Meeting was held and information received regarding third-party information supplied in confidence to the municipality – Westario Power Inc, personal matters about identifiable individuals (hiring) AND  Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality- Ministry of Labour. 

  Carried

15.

Confirming By-Law

15.1

By-Law No. 2022-163 being the September 2022 (2) Confirmatory By-Law

• Resolution No.: 774
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT By-Law No. 2022-163 being the September 2022 (2) Confirmatory By-Law be read a first, second, third time and finally passed this 19th day of September , 2022.

  Carried

16.

Adjournment

• Resolution No.: 775
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby adjourn at 8:08 p.m..

  Carried