The Corporation of the Township of Huron-Kinloss
Council Meeting Agenda

Monday, April 17, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Mary Rose Walden, Chief Administrative Officer
• Michele Barr, Chief Building Official
• Chris Cleave, Fire Chief
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works

---

1.

Call to Order

The Regular Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on April 17, 2023 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Adoption of the Minutes

• THAT the minutes of the Council meeting of April 3, 2023 (Planning) be adopted as presented.  

4.

Delegations

4.1

Ontario Power Generation

Brent Fisher, Senior Manager of Corporate Relations and Projects will present to Council an OPG Community Update.

4.2

Grey Bruce Community Safety and Well-Being

Sarah Pelton - CSWBP Coordinator, Christine MacDonald - Deputy CAO (Bruce County) and member of CSWBP Steering Committee and Krista Miller - Detachment Commander, South Bruce OPP and member of the CSWBP Steering Committee will present to Council the Grey Bruce Community Safety and Well-Being Planning.

4.3

South Bruce OPP Township of Huron-Kinloss Year End Report 2022

Krista Miller, Detachment Commander South Bruce OPP will present to Council the Township of Huron-Kinloss Year End Report 2022. 

5.

Financial Reports

5.1

Previous Month Actual Accounts – March 2023, TR-2023-04-29

• That the Township of Huron-Kinloss Council hereby ratifies and confirms payment of the March 2023 accounts in the amount of $4,597,228.56.

5.2

Revenue and Expenditure Reports to March 31, 2023, TR-2023-04-30

• That the Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to March 31, 2023 prepared by Jodi MacArthur, Treasurer.

5.3

April 2023 Accounts, TR-2023-04-35

• That the Township of Huron-Kinloss Council hereby authorizes payment of the April accounts in the amount of $ 406,767.28

6.

Staff Reports

6.1

Community Services

6.1.1

Ripley-Huron Community Centre flooding, CS-2023-04-27

• That the Township of Huron-Kinloss Council hereby receives for information Report Number CS-2023-04-27 prepared by Mike Fair, Director of Community Services.

6.2

Treasury

6.2.1

Quarterly Tax Arrears Report, TR-2023-04-33

• That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-04-33 as prepared by Phyllis Hunter, Taxation Revenue Clerk.

6.2.2

2022 Statement of Development Charges, TR-2023-04-31

• That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-04-31 prepared by Jodi MacArthur, Treasurer.

6.2.3

Minutes of Settlement, TR-2023-04-34

• That the Township of Huron-Kinloss hereby receives for information Report number TR-2023-04-34 as prepared by Phyllis Hunter, Taxation/Revenue Clerk – Township of Huron-Kinloss

6.3

Chief Administrative Officer

6.3.1

Hiring Report April 2023, CAO-2023-04-11

• That the Township of Huron-Kinloss Council hereby approves Report Number CAO2023-04-11 as prepared by Leanne Scott, Human Resources Generalist.

6.3.2

2023 Huron-Kinloss Investment Opportunities Bus Tour, BED-2023-04-20

• THAT the Township of Huron-Kinloss Council hereby receives for information report number BED-2023-04-20, prepared by Michelle Goetz, Manager of Strategic Initiatives AND Further, that members of Council that wish to attend the event please RSVP by April 21^st, 2023.

6.3.3

Christmas Gala Update, CAO-2023-04-12

• THAT the Township of Huron-Kinloss Council hereby approves Report Number CAO-2023-04-12 prepared by Leanne Scott, Human Resources Generalist AND in so doing approves moving forward with an annual staff and council event and volunteer token of appreciation plan.

6.4

Legislative Services

6.4.1

Upcoming Council Training Opportunities, CLK-2023-04-24

• THAT the Township of Huron-Kinloss Council receive for information Report CLK-2023-04-24 on upcoming Council and Staff Training Opportunities;

  AND FURTHER THAT members of Council indicate their interest in participating in the sessions presented.

6.4.2

Battery Energy Storage Systems – Multi Municipal Wind Turbine Working Group Request, CLK-2023-04-25

• THAT the Township of Huron-Kinloss Council receive for information Report CLK-2023-04-25;

  AND FURTHER provides direction to Staff on this matter.

6.4.3

Multi-Municipal Wind Turbine Working Group Terms of Reference Amendment Request, CLK-2023-04-26

• THAT the Township of Huron-Kinloss Council approve the annual membership fee of the Multi-Municipal Wind Turbine Working Group of $400 for 2023. 

• THAT the Township of Huron-Kinloss Council approve the name change from Multi-Municipal Wind Turbine Working Group to Multi-Municipal Energy Working Group;

  AND FURTHER THAT Council approve amendments to the Mandate and the Terms of Reference for the Group as outlined in Report CLK-2023-04-26.

7.

Correspondence Requiring Direction

7.1

Ministry for Seniors and Accessibility - Nominations for Ontario Senior of the Year Award

7.2

Bluewater District School Board - Annual Community Planning and Partnership Meeting

8.

By-Laws and Agreements

8.1

Extension of Draft Approval for Plan of Subdivision, Hellyn Development Inc.,

Extension of Draft Approval for Plan of Subdivision, Hellyn Development Inc., Plan 36 Park Lot 46-50; Albert St. W/S (Geographic Village of Lucknow) Roll No 410712000215200

• THAT the Township of Huron-Kinloss Council recommend to the County of Bruce Approval Authority that the Draft Plan of Subdivision request from the owners of the Property being Plan 36 Park Lot 46-50; Albert W/S, for an extension for a period of three (3) years as outlined in Report BLDG-2023-04-08, be approved. 

8.2

Fees for Requests to Locate

This motion is added for Council's consideration from the April 3, 2023 agenda, item #5.1.  

• WHEREAS, Enbridge recently made an announcement of their intention to begin charging third-party contractors and other utilities $200 CAD (plus applicable taxes) for utility locates where a field locate is required;

  AND WHEREAS, third-party contractors include Ontario municipalities;

  AND WHEREAS, these locate requests are only required as Ontario municipalities have allowed utilities to use municipal right of ways at no charge to the utilities;

  AND WHEREAS, this announcement of new downloaded costs will negatively impact the budgets of Ontario municipalities which are already burdened;

  AND WHEREAS, if Enbridge is successful in implementing this new charge, a precedence is set for other utility companies to also begin charging for locates;

  NOW THEREFORE BE IT RESOLVED THAT the Township of Huron-Kinloss Council strongly opposes these utility locate costs being downloaded to Ontario municipalities by Enbridge Gas or other utilities;

  AND FURTHER THAT the Province of Ontario’s Ministry of Public and Business Service Delivery make it clear that these costs must be borne by the utilities themselves;

  AND THAT this decision be forwarded as Staff see fit. 

8.3

Tanglewood, Jardine and Ridgewood Reconstruction Tender Acceptance By-law

• THAT the "Tanglewood, Jardine and Ridgewood Reconstruction Tender Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023- 40.

8.4

2023 Dust Control (Da-Lee Dust Control Ltd.) Quote Acceptance By-law

• THAT the "2023 Dust Control (Da-Lee Dust Control Ltd.) Quote Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 -41. 

8.5

2023 Gravel Maintenance Tender Acceptance By-law

• THAT the "2023 Gravel Maintenance Tender Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 42.

8.6

Algae Harvesting 2023 Agreement By-law

• THAT the "Algae Harvesting 2023 Agreement By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 43.

9.

Information

• THAT the Township of Huron-Kinloss Council receive for information all items listed in Section 9. 

9.1

Nuclear Waste Management (NWMO) 2020-2022 Triennial Report and 2023-2027 Implementation Plan

2020-2022 Triennial Report

Implementing Adaptive Phased Management 2023-2027

9.2

Bruce Power 2022 Annual Review and Energy Report

Bruce Power 2022 Annual Review and Energy Report

9.3

Ministry of Municipal Affairs and Housing - Ontario's Plan to Build More Homes Faster

10.

Township Committee Minutes Received

• THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.0.

10.1

Lucknow and District Joint Recreation Board

Minutes of January 18, 2023 

11.

Other Agency Minutes and Reports Received

• THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.0

11.1

Maitland Valley Conservation Authority

Correspondence, invoice and 2022 Financial Statement

11.2

Saugeen Valley Conservation Authority

February 16 minutes and 2022 Financial Statement

11.3

Saugeen Mobility and Regional Transit (SMART)

2022 Financial Statement

11.4

Multi Municipal Wind Turbine Working Group

January Minutes and 2022 Financial Statement

12.

New Business/Council Reports

Council members have the opportunity to provide an update on Board and Committee meetings. 

13.

Closed Session

• THAT the Township of Huron-Kinloss Council move into closed meeting at [time] for the purpose of considering personal matters about an identifiable individual, including municipal or local board employees (personnel), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

14.

Business Arising from the Closed Session

15.

Confirming By-Law

• THAT the "Confirmatory April 2023" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No.   

16.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• THAT the Township of Huron-Kinloss Council hereby adjourn at XX:XX.