The Corporation of the Township of Huron-Kinloss
Council Meeting Agenda

Monday, March 20, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Mary Rose Walden, Chief Administrative Officer
• Michele Barr, Chief Building Official
• Chris Cleave, Fire Chief
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works

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1.

Call to Order

The Regular Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on March 20, 2023 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Adoption of the Minutes

• THAT the minutes of the Council meeting of February 17, 2023 (Special Budget), February 21, 2023 and the Committee of the Whole Meeting of March 6, 2023 be adopted as presented.  

4.

Delegations

4.1

Saugeen Valley Conservation Authority - Jennifer Stephens

5.

Financial Reports

5.1

2022 Year End, TR-2023-03-26

• That Township of Huron-Kinloss Council hereby reviews and receives the revenue and expenditure reports to December 31, 2022 prepared by Jodi MacArthur, Treasurer, and

  FURTHER authorizes the unaudited surplus of $136,496.83 be transferred to the tax mitigation reserve.

5.2

Previous Month Actual Accounts – February 2023, TR-2023-03-23

• That Township of Huron-Kinloss Council hereby ratifies and confirms payment of the February 2023 accounts in the amount of $2,194,091.13.

5.3

Revenue and Expenditure Reports to February 28, 2023, TR-2023-03-24

• That Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to February 28, 2023 prepared by Jodi MacArthur, Treasurer.

5.4

March 2023 Accounts, TR-2023-03-28

• That Township of Huron-Kinloss Council hereby authorizes payment of the March accounts in the amount of $ 3,348,047.22

6.

Staff Reports

6.1

Building and Planning

6.1.1

Site Plan Approval and Site Plan Guide revision, CLK-2023-03-21

• THAT the Township of Huron-Kinloss Committee of the Whole herby approves Report No. CLK-2023-03-21;

  AND FURTHER directs Staff to make changes as necessary to ensure the Site Plan Approval Guide and Application meet legislative requirements.

6.1.2

Site Plan Control, BLDG-2023-03-7

• That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG-2023-03-7.

6.2

Public Works

6.2.1

H38 Rehabilitation 2, PW-2023-03-19

• That the Township of Huron-Kinloss Council hereby receives for information Report Number PW2023-03-19 prepared by John Yungblut, Director of Public Works;

  AND FURTHER accepts the tender from AJN Builders Inc. in the amount of $950,185.00 plus HST;

  AND FURTHER directs Staff to bring forward the appropriate By-Law as matters arising from this meeting.

6.3

Drainage

6.3.1

Tile Drain Loan Application – Van Sickle, DRAIN-2023-03-3

• THAT the Township of Huron-Kinloss Council approves the Application for Tile Loan from Tim Van Sickle for approximately 11 acres of land to be drained at Con 3 PT 8 & 9;

  AND FURTHER THAT the loan amount for this loan combined with the loan approved Sept 7, 2022 for the property at 1903 Concession 2 not exceed $45,000 in total;

  AND FURTHER approves the appropriate By-law coming forward.

6.4

Treasury

6.4.1

2022 Statement of Remuneration, TR-2023-03-25

• That Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-03-25 prepared by Jodi MacArthur, Treasurer.

6.4.2

2023 Budget, TR-2023-03-27

• That Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-03-27 prepared by Jodi MacArthur and

  FURTHER authorizes a by-law to approve the 2023 budget come forward on tonight’s agenda.

7.

Correspondence Requiring Direction

7.1

Bruce County Federation of Agriculture - Invitation

8.

By-Laws and Agreements

8.1

Johnson Municipal Drain Branch "E" Repair By-law

• THAT the "Johnson Municipal Drain Branch "E" Repair By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-25. 

8.2

Collins (674 Lake Range Dr.) Zoning Holding Removal By-law

• THAT the "Collins (674 Lake Range Dr.) Zoning Holding Removal By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-26 . 

8.3

Dr. Shyu Lease Agreement 2023 By-law

This is a renewal agreement.  Section 10 of the agreement has been updated to reflect a shorter termination notice period for both parties.  

• THAT the "Dr. Shyu Lease Agreement 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-27. 

8.4

Montgomery Bus Lines Ltd Antenna Agreement By-law

This By-law formalizes and provides clarity regarding the use of an antenna on the Water Tower in Lucknow by Montgomery Bus Lines.  This agreement will apply to the antenna on the new Water Tower once completed. 

• THAT the "Montgomery Bus Lines Ltd Antenna Agreement By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-28. 

8.5

2023 Budget By-law

• THAT the "2023 Budget By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-29. 

8.6

2023 Tax Rate By-law

• THAT the "2023 Tax Rate By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 30. 

8.7

2023 Water and Wastewater Fees By-law

• THAT the "2023 Water and Wastewater Fees By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-31.

8.8

Community Well-being Program 2023-24 By-law

• THAT the "Community Well Being Program 2023-24 By-law' be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-32.

8.9

Township of Huron-Kinloss Procedural By-law (2022) Amendment (4) By-law

• THAT the "Township of Huron-Kinloss Procedural By-law (2022) Amendment (4) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-33.

8.10

Appointment of Project Coordinator (Mike Bartlett) By-law

• THAT the "Appointment of Project Coordinator (Mike Bartlett) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-34.

8.11

InvestmentReady: Certified Site Program (Ripley Industrial Park) Agreement By-law

This Investment Ready Funding Agreement formalizes the funding for the ongoing work previously approved by Council to establish the Ripley Industrial Park as a Certified Site through this program.   

• THAT the "Investment Ready: Certified Site Program (Ripley Industrial Park) Agreement By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-35. 

9.

Information

• THAT the Township of Huron-Kinloss Council receive for information all items listed in Section 9. 

9.1

AMO, AMCTO

9.1.1

AMO Watchfile - March 2, 2023

9.1.2

AMO Ending Homelessness Symposium - March 8, 2023

9.1.3

AMO Watchfile - March 9, 2023

9.1.4

AMO Watchfile - March 16 2023

9.1.5

AMO Land Use Planning Training for Elected Officials

9.2

Bruce County

9.2.1

Join the Conversation on Bruce County's Strategic Plan - February 27, 2023

9.2.2

Portion of Brant Tract Temporarily Closed - February 27, 2023

9.2.3

Council, Committee Meeting Highlights - March 2, 2023

9.2.4

Children's Book by Local Author

9.2.5

Long Term Care Roundtable

9.2.6

Free Income Tax Clinics

9.2.7

International Women's Day Event - March 13, 2023

9.3

General

9.3.1

Lake Huron Coastal Centre Newsletter - March 1, 2023

9.3.2

Kincardine and District Community Living Newsletter - March 2, 2023

9.3.3

Stakeholder Notification -Municipal Class Environmental Assessment Amendments - March 7, 2023

9.3.4

Environmental Assessment Modernization Update - March 10 2023

10.

Other Agency Minutes and Reports Received

• THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.0

10.1

Community Safety and Well-Being Planning Advisory Committee

Minutes of March 3, 2023

10.2

Listowel Wingham Hospitals Alliance

Board of Directors Highlights- February 2023

10.3

Wingham Physician Recruitment Budget 2023

This budget was approved by the Committee at the March 13, 2023 meeting.  The 2023 budget remains unchanged from the 2022 budget. 

10.4

Ausable Bayfield Maitland Valley Drinking Water Source Protection - New Members

11.

New Business/Council Reports

12.

Closed Session

• THAT the Township of Huron-Kinloss Council move into closed meeting at [time] for the purpose of considering information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them (funding agreement), and advice that is subject to solicitor client privilege, including communications necessary for that purpose (Corporate Reorganization Recommendations) pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

13.

Business Arising from the Closed Session

14.

Confirming By-Law

• THAT the "Confirmatory March 2023" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No.   

15.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• THAT the Township of Huron-Kinloss Council hereby adjourn at XX:XX.