The Corporation of the Township of Huron-Kinloss
Council Meeting Agenda

Monday, December 19, 2022

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Mary Rose Walden, Chief Administrative Officer
• Jodi MacArthur, Treasurer
• Mike Fair, Director of Community Services

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1.

Call to Order

The Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on Monday,  December 19, 2022 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Adoption of the Minutes

• THAT the minutes of the Council meeting of December 12, 2022 (Planning) be adopted as presented.  

4.

Financial Reports

4.1

Revenue and Expenditure Reports to November 30, 2022, TR-2022-12-82

• That the Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to November 30, 2022 prepared by Jodi MacArthur, Treasurer.

4.2

Previous Month Actual Accounts – November 2022, TR-2022-12-81

• That the Township of Huron-Kinloss Council hereby ratifies and confirms payment of the November 2022 accounts in the amount of $2,951,076.07.

4.3

December 2022 Accounts, TR-2022-12-85

• That the Township of Huron-Kinloss Council hereby authorizes payment of the December accounts in the amount of $ 969,526.86

5.

Staff Reports

5.1

Treasury

5.1.1

Minutes of Settlement, TR-2022-12-80

• That the Township of Huron-Kinloss Council hereby receives for information Report TR-2022-12-80 as prepared by Phyllis Hunter, Taxation/Revenue Clerk – Township of Huron-Kinloss

5.1.2

Financial Indicator Review 2021, TR-2022-12-84

• That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2022-12-84 prepared by Jodi MacArthur, Treasurer.

5.1.3

Ontario Community Infrastructure Fund Formula Based Component – 2023 Allocation, TR-2022-12-83

• That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2022-12-83 prepared by Jodi MacArthur, Treasurer.

5.2

Community Services

5.2.1

Green and Inclusive Community Buildings Program, CS-2022-12-70

• That the Township of Huron-Kinloss Council hereby approves Report Number CS-2022-12-70 prepared by Mike Fair, Director of Community Services and authorizes the agreement with Pretium Consultants from Waterloo for $9 400.00 plus HST.

5.3

Business and Economic Development

5.3.1

2022 EDCO Awards, BED-2022-12-56

• THAT The Township of Huron-Kinloss Council hereby receives for information report number BED-2022-12-56, prepared by Michelle Goetz, Manager of Strategic Initiatives.

5.3.2

2023 Discovery Guide Printing, BED-2022-12-57

• THAT the Township of Huron-Kinloss Council hereby approves report number BED-2022-12-57, prepared by Michelle Goetz, Manager of Strategic Initiatives; and further grants pre-budget approval for the amount of $5,000; and further, approves entering into an agreement with Dollco Print Solutions Group to secure printing costs for April 2023; and further, approves the 2023 ad rates as described in this report.

5.4

Legislative Services

5.4.1

Pine River Water Monitoring Reports October and November 2022, CLK-2022-12-108

• That the Township of Huron-Kinloss Council hereby receives for information Report Number CLK-2022-12-108 prepared by Kelly Lush, Deputy Clerk.

5.4.2

Information on the Table November 7, 2022, CLK-2022-12-109

• That the Township of Huron-Kinloss Council hereby receives for information Report Number CLK-2022-12-109 prepared by Kelly Lush, Deputy Clerk.

5.4.3

Point Clark Harbour Request for Dredging 2023, CLK-2022-12-110

• 1 THAT the Township of Huron-Kinloss Council hereby approves Report No. CLK2022-12-110 prepared jointly by Jennifer White, Clerk and Mike Fair, Director of Community Services;

  AND FURTHER THAT Council confirms there are no concerns with the Point Clark Boat Club dredging the Point Clark Harbour entrance as outlined in the report;

  AND FURTHER THAT the Clerk be directed to sign all necessary documentation.

  2 THAT the Township of Huron-Kinloss Council authorize in-kind support only for the use of municipal trucks to remove dredging materials, and that all other costs associated with the removal of dredging materials in 2023 be borne by the Point Clark Boat Club.

5.4.4

2023 Training and Conference Opportunities, CLK-2022-12-112

• THAT the Township of Huron-Kinloss Council hereby receives for information Report Number CLK-2022-12-111 prepared by Jennifer White, Clerk;

  AND FURTHER that Staff be directed to take the administrative steps necessary to register Council members for conferences per Council discussion, and that the costs associated be included within the 2023 budget.

6.

Correspondence Requiring Direction

6.1

Resignation

• THAT the Township of Huron-Kinloss Committee of the Whole hereby accepts with regrets the resignation of Taralyn Cronin from the Business and Economic Officer position. 

7.

By-Laws and Agreements

7.1

Appoint Moulton the Community Emergency Management Coordinator By-law

• THAT the "Appoint Moulton the Community Emergency Management Coordinator" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 189.

7.2

2023 Rates and Fees

• THAT the "2023 Consolidated Rates and Fees By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 190. 

7.3

Hurontel Lighthouse Webcam Agreement By-law

• THAT the "Hurontel Lighthouse Webcam Agreement" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No.191. 

7.4

Accept Quote Savage Bros. Hazard Tree 2023 By-law

• THAT the "Accept Quote Savage Bros. Hazard Tree 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 192. 

7.5

Hours of Work Policy Amendment (1) By-law

• THAT the "Hours of Work Policy Amendment (1) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 193.

7.6

Zoning Amendment By-law Z-2022-107 Morrison

• THAT the "Zoning Amendment By-law Z-2022-107 Morrison" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No.194.

7.7

Angus Road

• THAT the "Road Dedication -Angus Road" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No.195. 

7.8

Purchasing & Procurement Policy By-law

• THAT the " Purchasing & Procurement Policy By-law"  be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 196.

8.

Information

8.1

Bruce Power Correspondence - Congratulations on Success in the recent Election

8.2

Multi-Municipal Wind Turbine Working Group Correspondence - Congratulations on Election

8.3

City of Toronto - Update on Bill 23, More Homes Built Faster Act 2022

8.4

EPCOR Natural Gas Update

8.5

Grey Highlands Municipal League

The Grey Highlands Municipal League is a group of residents and organizations committed to boosting civic engagement in their municipality and designed a non-partisan voter awareness campaign to improve community participation. 

Vote Grey

8.6

Great Lakes and St. Lawrence Cities Initiative Correspondence and 2022 Initiatives Report Card

9.

Township Committee Minutes Received

9.1

Summer Sports Committee

10.

Other Agency Minutes and Reports Received

10.1

Bruce Area Solid Waste Recycling

10.2

Multi Municipal Wind Turbine Working Group

11.

New Business/Council Reports

12.

Closed Session

• THAT the Township of Huron-Kinloss Council move into closed meeting at [time] for the purpose of considering labour relations or employee negotiations (salary grid), litigation or potential litigation, including matters before administrative tibunals, affecting the municipality or local board (update on outstanding legal and insurance claims), and a proposed or pending acquisition or dispostion of land by the municipality or local board (Ripley Industrial Park), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

13.

Business Arising from the Closed Session

14.

Confirming By-Law

• THAT the By-law to confirm the proceedings of the Council of The Corporation of the Township of Huron-Kinloss of December 12, 2022 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2022 -  .

15.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• THAT the Township of Huron-Kinloss Council hereby adjourn at XX:XX.