The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, April 03, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Mary Rose Walden, Chief Administrative Officer
• Michele Barr, Chief Building Official
• Chris Cleave, Fire Chief
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works
• Heather Falconer, By-Law Enforcement Officer

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on April 3, 2023 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

Nuclear Waste Management Organization (NWMO)

Caitlin Burley - Manager, Transportation Engagement and Michael Pahor - Relationship Manager will present to Council the NWMO Transportation Framework and Preliminary Transportation Plan.

4.

Staff Reports

4.1

Building & Planning

4.1.1

Extension of Draft Approval for Plan of Subdivision, Hellyn Development Inc., Plan 36 Park Lot 46-50; Albert St. W/S (Geographic Village of Lucknow) Roll No 410712000215200, BLDG-2023-04-8

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby recommends that Council pass a motion recommending to the County of Bruce Approval Authority that the Draft Plan of Subdivision request for an extension for a period of three (3) years be approved.

4.1.2

March 2023 Monthly Building Report, BLDG-2023-04-9

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2023-04-09.

4.2

By-law Enforcement

4.2.1

March 2023 Monthly By-Law Enforcement Status Report, BLE-2023-04-9

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2023-04-9 prepared by Heather Falconer, By-Law Enforcement Officer.

4.2.2

Municipal By-Law Enforcement Service Report, BLE-2023-04-10

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2023-04-10 prepared by Heather Falconer, By-Law Enforcement Officer;

  AND FURTHER directs ______________________________

4.2.3

Licensing Information for Cats, BLE-2023-04-11

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number BLE-2023-04-11 prepared by Heather Falconer, By-Law Enforcement Officer;

  AND FURTHER directs ______________________________

4.2.4

Overview of Administrative Monetary Penalty System, BLE-2023-04-12

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2023-04-12 and further directs staff to bring forward a draft By-Law to Establish a Process for Administrative Monetary Penalties.

4.3

Fire Department

4.3.1

Emergency Management and Health and Safety March 2023 Summary, FIRE-2023-04-16

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE-2023-04-16, prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

4.3.2

Fire & Emergency Services Monthly Activities Report – March 2023, FIRE-2023-04-17

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE2023-04-17 prepared by Chris Cleave, Fire Chief.

4.3.3

Fire Department Equipment Surplus, FIRE-2023-04-18

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for Report Number FIRE2023-02-5 prepared by Chris Cleave, Fire Chief and declares surplus Fire Department SCBA and Lighting equipment and further authorizes the sale.

4.4

Drainage

4.4.1

Clark Creek Municipal Drain update (3), DRAIN-2023-04-5

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2023-07-12 prepared by Ken McCallum, Drainage Superintendent.

4.4.2

Municipal Drain Status Update April 2023, DRAIN-2023-04-6

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report No. DRAIN-2023-04-06 prepared by Ken McCallum, Drainage Superintendent

4.5

Community Services

4.5.1

2023 April Community Services Status Report, CS-2023-04-21

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-04-21 prepared by Mike Fair, Director of Community Services

4.5.2

2023 April Parks and Facilities Update, CS-2023-04-22

• Motion

  That the Township of Huron Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-04-22 prepared by Matt McClinchey, Parks and Facilities Supervisor.

4.5.3

Community Services Programming Update April 2023, CS-2023-04-24

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-04-24 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator.

4.5.4

Snobelen Ag Services Lakeshore Agreement, CS-2023-04-25

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number CS-2023-04-25 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorizes the appropriate by-law coming forward for Snobelen Ag Services.

4.5.5

2023 April Community Services Capital Projects Report, CS-2023-04-26

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS-2023-04-26 prepared by Mike Fair, Director of Community Services

4.6

Public Works

4.6.1

Tanglewood, Jardine and Ridgewood Reconstruction, PW-2023-04-20

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW-2023-04-20, prepared by John Yungblut, Director of Public Works AND accepts the tender from Omega Contractors Inc. in the amount of $1,711,231.96 plus HST for the following work in the geographic area of Point Clark:

  Part 1 - The reconstruction of Tanglewood Drive, Jardine Place and Ridgewood Road Part 2 - The replacement of a watermain on London Road

  Part 3 - The topcoat paving of Woodhaven Road, Tanglewood Drive, Laidlaw Place, Jardine Place, and Ridgewood Road in 2024

  Part 4 - The construction of a walking path from Menomini Road to Sunset Place

  AND FURTHER authorizes the appropriate by-law coming forward.

4.6.2

2023 Maintenance Gravel Tender, PW-2023-04-21

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number PW2023-04-21 prepared by John Yungblut, Director of Public Works AND accepts the tender from Johnston Bros. (Bothwell) Ltd. in the amount of $14.50 plus HST per tonne of granular ‘A’ maintenance gravel AND FURTHER authorizes the appropriate by-law coming forward.

4.6.3

2023 Dust Control RFQ, PW-2023-04-22

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number PW2023-04-22 prepared by John Yungblut, Director of Public Works, and accepting the quotation from Da-Lee Dust Control Ltd. in the amount of $0.33 per litre to supply, haul and apply dust suppressants on Township gravel roads in 2023

  AND FURTHER that the appropriate by-law come forward.

4.6.4

Transportation April 2023, PW-2023-04-23

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-04-23, prepared by John Yungblut, Director of Public Works.

4.6.5

Water Wastewater April 2023, PW-2023-04-24

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-04-24, prepared by John Yungblut, Director of Public Works.

4.6.6

Lakeshore Shed Lease Opportunity, PW-2023-04-25

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW-2023-04-25, prepared by John Yungblut, Director of Public Works AND directs staff to proceed with Option ___.

4.7

Business & Economic Development

4.7.1

April 2023, The Hub Status Report, BED-2023-04-18

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2023-04-18 prepared by Lauren Eby, Business Development Coordinator.

4.7.2

April 2023 Business and Economic Officer Status Report, BED-2023-04-19

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2023-04-19 prepared by Amy Irwin, Business and Economic Officer.

4.7.3

April 2023 Manager of Strategic Initiatives Status Report, BED-2023-04-17

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number BED-2023-04-17, prepared by Michelle Goetz, Manager of Strategic Initiatives.

4.8

Chief Administrative Officer

4.8.1

2022-2023 Early Investment in Education and Skills Program, CAO-2023-04-8

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number CAO-2023-04-8 prepared by Mary Rose Walden, Chief Administrative Officer; AND FURTHER authorizes the Chief Administrative Officer to execute any agreements with respect to the Early Investment in Education and Skills Program AND FURTHER delegates the EIES Approval Committee the authority to develop and implement the Program and approve applications.

4.8.2

Nuclear Waste Management Organization (NWMO) Finland Tour, CAO-2023-04-9

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report No. CAO-2023-09  and confirms that Mayor Don Murray & __________________ will participate in the Finland Tour.

4.9

Legislative Services

4.9.1

Resolutions for Consideration April 3, 2023, CLK-2023-04-23

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Municipality of Chatham-Kent in their efforts to research for support improvements to municipal insurance in Ontario;

  AND FURTHER directs staff to distribute as they see fit.

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support the City of Cambridge in promoting women in politics and gender equity in all areas of society.

  AND FURTHER directs staff to distribute as they see fit.

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Town of Cobourg in their request to the Province to develop, resource and implement a plan to prevent, reduce and end homelessness in Ontario;

  AND FURTHER directs staff to distribute as they see fit.

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Township of Lucan Biddulph in their request to the Province to utilize any resources available to produce the highest quality Permanent List of Electors;

  AND FURTHER directs staff to distribute as they see fit.

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Municipality of North Perth in their request to the Province to require all school buses to have stop arm cameras for the start of the 2023-2024 school year, and underwrite the costs for implementation and on-going annual costs for administrative monetary penalties in small and rural municipalities;

  AND FURTHER directs staff to distribute as they see fit.

5.

Correspondence Requiring Direction

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 5.0.

5.1

Ontario Association of Road Supervisors Letter to Council 

The Ontario Association of Road Supervisors are requesting Council to consider passing a resolution regarding Enbridge's announcement to begin charging third party contractors for utility locates. The resolution is included in their correspondence.

5.2

Crime Stoppers of Grey Bruce Funding Request

The Huron-Kinloss Police Services Board directed staff to bring this request forward to Council.

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

Retirement - Krista Miller, Detachment Commander, South Bruce O.P.P

6.2

Bruce County - Development Charge Study

6.3

Invitation to Community Economic Development 101 Session

6.4

Ministry of Natural Resources and Forestry - Proposed Amendments to Public Lands Act

6.5

AMO, AMCTO

6.5.1

AMO Watchfile - March 16, 2023

6.5.2

AMCTO Advocacy Update - March 22, 2023

6.5.3

AMO Watchfile - March 23, 2023

6.5.4

AMCTO Advocacy Update - March 28, 2023

6.6

Bruce County

6.6.1

Bruce County Library Releases 2022 Annual Report - March 22, 2023

6.6.2

Bruce County Committee and Council Updates - March 23, 2023

6.6.3

Bruce County Helping New Business Succeed - March 23, 2023

6.6.4

Bruce County Appoints Christine MacDonald as Deputy CAO

6.6.5

Bruce County Dorrell Young Christmas Program Success in 2022 - March 27, 2023

6.6.6

Tax Clinics come to Bruce County Libraries - March 27, 2023

6.6.7

Bruce County 2023 Household Hazardous Waste Collection - March 27, 2023

6.6.8

Talk on Chinese and Metis Heritage in Bruce County - March 27, 2023

6.6.9

Invitation to Networking Event aboard the M.S. Chi-Cheemaun - March 28, 2023

6.7

General

6.7.1

Development of the 2024-2028 Lake Erie Lakewide Action and Management Plan - March 20, 2023

6.7.2

RT-07 Launches 2023-2024 Funding Programs - March 21, 2023

6.7.3

South Bruce Grey Health Centre Appoint New President and CEO - March 22, 2023

6.7.4

Ausable Bayfield Maitland Valley Drinking Water Source Protection Newsletter - March 2023

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

8.

Closed Session

• Motion

  THAT Council move into closed meeting at [time] for the purpose of considering litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (insurance claim) and considering personal matters about an identifiable individual, including municipal or local board employees; (HR Matter), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

9.

Business Arising from the Closed Session

10.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Council hereby adjourn at XX:XX.