The Corporation of the Township of Huron-Kinloss Council Agenda

Monday, November 20, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Mary Rose Walden, Chief Administrative Officer
• Bill Klingenberg, Manager of Building & Planning Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works

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1.

Call to Order

The Council Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on November 20, 2023  in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Adoption of Minutes

4.

Delegations

4.1

Strategic Plan Deloitte

Clark Hoskin, Senior Manager and Tehseen Rana, Senior Associate from Deloitte will provide an update to Council with respect to the progress developing the Strategic Plan 2023-2033: Blueprint for our Future.  

5.

Financial Reports

5.1

Previous Month Actual Accounts – October 2023, TR-2023-11-71

• THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2023-11-71 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER ratifies and confirms payment of the October 2023 accounts in the amount of $2,060,255.28.

5.2

Revenue and Expenditure Reports to October 31, 2023, TR-2023-11-72

• THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2023-11-72 prepared by Jodi MacArthur, Treasurer.

5.3

November Accounts 2023, TR-2023-11-74

• THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2023-11-74 prepared by Sarah Phelan, Administrative Assistant Finance;

  AND FURTHER authorizes payment of the November accounts in the amount of $1,652,766.91.

6.

Staff Report

6.1

Building and Planning

6.1.1

Commercial Fertilizer, BLDG-2023-11-26

• THAT the Township of Huron Kinloss Council hereby receives for information Report BLDG-2023-11-26 prepared by Bill Klingenberg, Manager of Building and Planning for information;

  AND FURTHER authorizes Staff to include changes to the definition of Commercial business in the next housekeeping amendment of the Comprehensive Zoning By-law.

6.2

Fire Department

6.2.1

Community Emergency Preparedness Grant, FIRE-2023-11-38

• THAT the Township of Huron-Kinloss Council hereby receives for information Report Fire-2023-11-38 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator

6.3

Treasury

6.3.1

Minutes of Settlement, TR-2023-11-73

• THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2023-11-73 as prepared by Phyllis Hunter; Taxation/Revenue Clerk.

6.4

Public Works

6.4.1

2024 Garbage Collection Contract, PW-2023-11-55

• THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-11-55, prepared by John Yungblut, Director of Public Works;

  AND FURTHER approves the changes to the Waste Management By-Law and authorizes the appropriate by-law be brought forward as a matters arising at tonights meeting.

6.5

Chief Administrative Officer

6.5.1

Risk Management Enforcement Renewal Agreement, CAO-2023-11-39

• THAT the Council of the Township of Huron-Kinloss receives for information Report CAO-2023-11-39, prepared by Mary Rose Walden, Chief Administrative Officer;

  AND FURTHER, THAT Council direct Staff to bring forward a By-law for the November 20, 2023 regular meeting authorizing the Mayor and Clerk to sign an agreement with the Ausable Bayfield Conservation Authority for the delivery of Part IV Clean Water Act services;

  AND FURTHER THAT Council directs Staff to incorporate $7,578.51 into the draft 2024 budget for Part IV Clean Water Act Services.

6.6

Legislative Services

6.6.1

Drinking Water Source Protection Nomination Update, CLK-2023-11-67

• THAT the Township of Huron-Kinloss Committee of the Whole receive for information Report No. CLK-2023-11-67, prepared by Jennifer White, Manager of Legislative Services/Clerk.

7.

Correspondence Requiring Direction

7.1

Resident Correspondence - Concerns with Driveway Entrance off of the Southline

• THAT the matters in agenda item 7.1 be referred to Staff. 

8.

By-Laws and Agreements

8.1

Repeal Dry Culvert Policy By-Law

• THAT the "Repeal Dry Culvert Policy By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 113.

8.2

Adopt Volunteer Policy By-Law

• THAT the "Adopt Volunteer Policy By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 114.

8.3

Adopt RZone - Respect and Responsibility Policy By-Law

• THAT the "Adopt RZone - Respect and Responsibility Policy By-Law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 115.

8.4

Integrity Commissioner Appointment (Principles Integrity) By-Law

• THAT the "Integrity Commissioner Appointment (Principles Integrity) By-Law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 116.

8.5

Smith Municipal Drain Repair 2023 By-Law

• THAT the "Smith Municipal Drain Repair 2023 By-Law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 117. 

8.6

SVCA Category 3 Services Agreement By-Law

• THAT the "SVCA Category 3 Services Agreement By-Law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 118.

8.7

Council and Committee Appointment (2022-2026) Amendment (3) By-Law

• THAT the "Council and Committee Appointment (2022-2026) Amendment (3) By-Law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 119. 

9.

Matters Arising

10.

Information

• THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.0

10.1

Ministry of Infrastructure - Ontario Investing in Critical Infrastructure

10.2

Resident Correspondence - environmental programs and Staff response

11.

Township Committee Minutes Received

• THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.0

11.1

Ripley Summer Sports Committee

12.

Other Agency Minutes and Reports Received

• THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 12.0.

12.1

Saugeen Valley Conservation Authority

12.2

Bruce Area Solid Waste Recycling

12.3

Crime Stoppers of Grey Bruce

12.4

Ontario Association of Police Services Board

13.

New Business/ Council Reports

14.

Closed Session

• THAT Council move into closed meeting at [time] for the purpose of considering:

  • advice that is subject to solicitor-client privilege, including communications necessary for that purpose (extension of liability insurance and zoning infraction opinion)
  • a proposed or pending acquisition or disposition of land by the municipality or local board (tax sale proceeding and proposed land acquisition)

  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

15.

Business Arising from the Closed Session

16.

Confirming By-Law

• THAT the "Confirmatory November 2023" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-122.

17.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your accessibility needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will  attempt to obtain these documents in an appropriate accessible format from a third party.

For assistance or to make a request please call 519-395-3735 or email [e-mail]