The Corporation of the Township of Huron-Kinloss

Committee of the Whole Meeting Minutes

Meeting #:

Date:

Monday, October 02, 2023

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Members Absent

• Scott Gibson, Councillor

Staff Present

• Jennifer White, Manager of Legislative Services/Clerk
• Mary Rose Walden, Chief Administrative Officer
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works

Others Present

• Ken McCallum, Drainage Superintendent

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1.

Call to Order

Mayor Murray called the meeting to order at 7:00 p.m.  The Chief Administrative Officer attended the meeting virtually.  All other members of Committee of the Whole and Staff attended in person. 

2.

Disclosure of Pecuniary Interest

3.

Delegations

None. 

4.

Staff Reports

4.1

Building & Planning

4.1.1

September Monthly Building Status Report, BLDG-2023-10-23

Committee inquired about the increase in construction values over last year.  Staff attributed this to the construction of significant farm buildings with a high value. 

• Resolution No.: 10/02/23 - 01
  Moved by: Carl Sloetjes
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information, Report BLDG-2023-10-23 prepared by Bill Klingenberg, Manager of Building and Planning, CBO.

  Carried

4.2

By-law Enforcement

4.2.1

September 2023 Monthly By-Law Enforcement Status Report, BLE-2023-10-20

Committee inquired about the timing of the By-law Pilot Project report. Staff are preparing this for the next Committee of the Whole meeting. Feedback was requested on whether fines were being laid respecting the feeding of feral animals.  Staff confirmed that a part one charge has been laid in one case for repeated offences.

• Resolution No.: 10/02/23 - 02
  Moved by: Carl Sloetjes
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2023-10-20 prepared by Heather Falconer, By-Law Enforcement Officer:

  Carried

4.2.2

Kennel Standards Inquiry, BLE-2023-10-22

Staff reviewed the report and discussed the requirements regarding temperatures provided in the Code of Practice for Canadian Kennel Operations by the Canadian Veterinary Medical Association.  Staff advised that not all residents in the Township have the means or ability to provide electric fans or air conditioning.  The purpose of the Kennel by-law, and the focus of Staff is to ensure that the animals are happy, comfortable and are being socialized.  Staff are prioritizing this over enforcing strictly the code of practice.  

Committee discussed natural ventilation as an option, and Staff are committed to working with kennel owners to ensure that the best practices to ensure safe, happy animals are being utilized.  A discussion on the economic benefits of kennel businesses in the Township occurred.  Staff will reach out to neighboring municipalities to see how standards are being enforced within other areas.  

Simon Martin addressed the Committee at Committee's request and indicated that they were happy with the solution provided by Staff with respect to the concerns that had been submitted.  

• Resolution No.: 10/02/23 - 03
  Moved by: Shari Flett
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information Report BLE-2023-10-22 prepared by Heather Falconer, By-law Enforcement Officer.

  Carried

4.3

Fire Department

4.3.1

Fire & Emergency Services Monthly Activities Report August and September 2023, FIRE-2023-10-33

• Resolution No.: 10/02/23 - 04
  Moved by: Carl Sloetjes
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE2023-10-33 prepared by Mel Moulton Emergency Services/Health & Safety Coordinator- CEMC.

  Carried

4.3.2

Emergency Management and Health and Safety September 2023 Summary, FIRE-2023-10-35

• Resolution No.: 10/02/23 - 05
  Moved by: Shari Flett
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2023-10-35, prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

  Carried

4.4

Drainage

4.4.1

Municipal Drain Status Update October 2023, DRAIN-2023-10-15

Committee inquired about the Park Street drain and inquired if residents will we be notified.  Staff confirmed that a letter will go out to those landowners who are assessed within that drainage project with an update. 

• Resolution No.: 10/02/23 - 06
  Moved by: Carl Sloetjes
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2023-10-15 prepared by Ken McCallum, Drainage Superintendent.

  Carried

4.4.2

Clark Creek Municipal Drain update 4, DRAIN-2023-10-16

The construction is moving well, despite one minor rain setback.  This is likely to be completed this year, excepting a small component left for completion in the spring.  

• Resolution No.: 10/02/23 - 07
  Moved by: Shari Flett
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2023-10-16 prepared by Ken McCallum, Drainage Superintendent.

  Carried

4.5

Treasury

4.5.1

2024 Policing Estimate, TR-2023-10-63

• Resolution No.: 10/02/23 - 08
  Moved by: Ed McGugan
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report TR-2023-10-63 prepared by Jodi MacArthur, Treasurer.

  Carried

4.6

Community Services

4.6.1

Ripley Cemetery Paving and Archaeologist, CS-2023-10-45

Committee inquired about the source of funding and whether cemetery reserves ought to cover this.  Staff indicated that it could put the cemetery into a deficit position, there is no capital reserve at this time.  

Committee requested a report on cemetery fees be brought forward at a future meeting, and consideration be given to raising them.  

• Resolution No.: 10/02/23 - 09
  Moved by: Shari Flett
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CS-2023-10-45 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorizes the Director of Community Services to contract the services of TMHC Inc. for $9,080.00 for a stage one-two assessment at the Ripley Cemetery entrance.

  Carried

4.6.2

2023 October Status Report, CS-2023-10-46

Committee inquired about theft proof designs to prevent the removal of signs along the beach.  

Staff confirmed that the boat club operates the launch ramp, and provides an opportunity for public use.  Committee inquired about how the re-construction of the harbour wall was funded and the details of the original building of the harbour.  The answer to the  original construction was not available at this time.  Staff indicated that grant funds were available to offset the costs of the reconstruction, and that it was a necessary project to protect Township infrastructure.  

• Resolution No.: 10/02/23 - 10
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2023-10-46 prepared by Mike Fair, Director of Community Services.

  Carried

4.6.3

2023 October Parks and Facilities Update, CS-2023-10-48

Committee of the Whole commended Staff on improving accessibility of the Community Centre.  

• Resolution No.: 10/02/23 - 11
  Moved by: Shari Flett
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2023-10-48 prepared by Matt McClinchey, Parks, and Facilities Supervisor.

  Carried

4.6.4

Community Services Programming Update October 2023, CS-2023-10-49

• Resolution No.: 10/02/23 - 12
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2023-10-49 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator

  Carried

4.7

Public Works

4.7.1

Transportation October 2023, PW-2023-10-50

Committee inquired about the application of bonded wearing course and how Staff intend to remove mud and dirt on asphalt.   Staff provided information and expect that there are enough resources to do so.  Committee inquired about the responsibility of farm operators for dirt or debris on the road from their operations.  Staff have not found this to be a great issue, and that these operators do clean up the roadways.  

Committee requested that a prohibition on steel tires be included in the spiked horseshoe report.  

• Resolution No.: 10/02/23 - 13
  Moved by: Larry Allison
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2023-10-50, prepared by John Yungblut, Director of Public Works.

  Carried

4.7.2

Water Wastewater October 2023, PW-2023-10-51

Staff provided additional information on the server issue.  The server in use was no longer supported, and there have been issues retrieving data during the conversion process to a new server.  This has since been resolved. 

• Resolution No.: 10/02/23 - 14
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2023-10-51 prepared by John Yungblut, Director of Public Works.

  Carried

4.8

Business & Economic Development

4.8.1

September 2023 – The Hub Status Report, BED-2023-10-37

• Resolution No.: 10/02/23 - 15
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2023-10-37 prepared by Will LeGrand, Business Development Coordinator.

  Carried

4.8.2

October 2023 Business and Economic Officer Status Report, BED-2023-10-38

Council inquired about Key Performance Indicator's on Secrets of the Back40.  Staff indicated that this was a soft launch this year as the construction on Lake Range drive affected one of the cycling routes.  Staff expect a more accurate indication of the success of the program in 2024, after the program has been officially launched and promoted.  Staff will provide more details on 2023 in a future report to Council. 

• Resolution No.: 10/02/23 - 16
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report 2023-10-38 prepared by Amy Irwin, Business and Economic Officer.

  Carried

4.8.3

2023 October Manager of Strategic Initiatives Status Report, BED-2023-10-39

Committee of the Whole commended Staff on achieving the EDAC marketing award.  

• Resolution No.: 10/02/23 - 17
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2023-10-39, prepared by Michelle Goetz, Manager of Strategic Initiatives.

  Carried

4.9

Chief Administrative Officer

4.9.1

Nuclear Waste Management Organization Primary Significant Neighbouring Community Working Group Sept 2023, CAO-2023-10-32

• Resolution No.: 10/02/23 - 18
  Moved by: Jim Hanna
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2023-10-32 prepared by Mary Rose Walden, Chief Administrative Officer

  Carried

4.9.2

Ripley Medical Centre, CAO-2023-10-33

Committee inquired about whether this would exhaust the NWMO funds.  Staff indicated that is the intention.  

• Resolution No.: 10/02/23 - 19
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2023-10-33, prepared by Mary Rose Walden, Chief Administrative Officer and Michelle Goetz, Manager of Strategic Initiatives,

  AND FURTHER approves the development of concept 3 and the tender packages for the Ripley Medical Centre;

  AND FURTHER authorizes Staff to apply to the Near Term Investment Program for renovations/addition to the Ripley Medical Center.

  Carried

4.9.3

Selection Status Update – September 2023, CAO-2023-10-34

• Resolution No.: 10/02/23 - 20
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2023-10-34, prepared by Mike Bartlett, Administrative Coordinator.

  Carried

4.10

Legislative Services

4.10.1

Provision of Police Services under the Police Services Act Agreement Amendment, CLK-2023-09-53

• Resolution No.: 10/02/23 - 21
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-09-53 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER approves entering into an amending agreement with The Minister of Community Safety and Correctional Services for the provision of Police Services under Section 10 of the Police Services Act per the report;

  AND FURTHER authorizes the appropriate by-law coming forward.

  Carried

4.10.2

Pine River Water Monitoring Reports March 2023, CLK-2023-10-56

• Resolution No.: 10/02/23 - 22
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-10-56 prepared by Kelly Lush, Deputy Clerk.

  Carried

4.10.3

Resolution for Consideration October 2023, CLK-2023-10-57

The resolution was not considered by Council. 

4.10.4

Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Region Committee Appointment, CLK-2023-10-59

Committee discussed the purpose of the Source Water Protection Committees, and whether a representative should be brought forward from this Township.  Staff provided information on the selection process.  Councillor Allison put forward his name for Staff to submit as a candidate.

• Resolution No.: 10/02/23 - 23
  Moved by: Carl Sloetjes
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole receive for information Report CLK-2023-10 – 59, prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER authorizes Staff to put forward Councillor Larry Allison for selection as a representative of the Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Region, the names of interested members of Council who provide the required information by the deadline.

  Carried

4.10.5

Saugeen Valley Conservation Authority Category Three Services Agreement, CLK-2023-10-60

Committee identified that Category Three services include flood management, which is not a suggested provision in this agreement.  

• Resolution No.: 10/02/23 - 24
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report CLK-2023-10-60, prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER THAT Committee of the Whole agree to enter into an agreement with Saugeen Valley Conservation Authority for provision of Category Three Services as presented;

  AND FURTHER authorizes the appropriate by-law to be brought forward.

  Carried

5.

Correspondence Requiring Direction

None received. 

6.

Information

• Resolution No.: 10/02/23 - 25
  Moved by: Carl Sloetjes
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

  Carried

6.1

AMO/AMCTO Correspondence

6.2

Bruce County Correspondence

6.3

Grey Bruce Public Health Correspondence

6.4

General Correspondence

7.

New Business/Council Reports

Committee of the whole commended the Agricultural Society on a successful Fall Fair.  

8.

Closed Session

• Resolution No.: 10/02/23 - 26
  Moved by: Shari Flett
  Seconded by: Jim Hanna

  THAT Committee of the Whole move into closed meeting at 7: 55 p.m. for the purpose of considering personal matters about an identifiable individual, including municipal or local board employees (personnel), and litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (zoning infraction), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion.

  Carried

9.

Business Arising from the Closed Session

Committee of the Whole returned to open session at 8:26 p.m.  The Mayor reported that direction was given to Staff on a personnel matter and that information was received on potential litigation. 

10.

Adjournment

• Resolution No.: 10/02/23 - 27
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at 8:26 p.m.

  Carried