The Corporation of the Township of Huron-Kinloss

Committee of the Whole Meeting Minutes

Meeting #:

Date:

Monday, May 05, 2025

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor

Members Absent

• Carl Sloetjes, Councillor

Staff Present

• Jennifer White, Manager of Legislative Services/Clerk
• Jodi MacArthur, Chief Administrative Officer
• Jeff Bradley, Fire Chief
• Mike Fair, Director of Community Services
• Christine Heinisch, Manager of Financial Services/Treasurer
• Brett Pollock, Manager of Building and Planning, CBO
• John Yungblut, Director of Public Works

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1.

Call to Order

Mayor Murray called the meeting to order at 7:00 p.m. 

2.

Disclosure of Pecuniary Interest

None disclosed. 

3.

Delegations

None.

4.

Staff Reports

4.1

Building & Planning

a.

Building Statistics March 2025, BLD-2025-09

Council inquired about the permits issued, and how Additional Residential Units (ARU's) are calculated for the purpose of the report.  

Staff indicated that replacement dwellings are not included in the ARU count, and ARU numbers only reflect new housing supply. 

• Resolution No.: 05/05/2025-01
  Moved by: Jim Hanna
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information Report BLD-2025-09 prepared by Brett Pollock, Manager of Building and Planning/CBO.

  Carried

b.

Building Statistics April 2025, BLD-2025-10

• Resolution No.: 05/05/2025-02
  Moved by: Shari Flett
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information Report BLD-2025-10 prepared by Brett Pollock, Manager of Building and Planning/CBO.

  Carried

4.2

By-law Enforcement

a.

Municipal By-Law Enforcement Status Report April 2025, BLE-2025-06

Committee inquired about when by-law enforcement encounters the un-housed, if resources are provided to those individuals.  Staff acknowledged that info is provided, and resources are available if the person is willing to accept them. 

• Resolution No.: 05/05/2025-03
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2025-06, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer.

  Carried

4.3

Fire Department

a.

Proposed Update to Firefighter Complement, FIR-2025-07

Committee inquired about whether facilities could currently accommodate more personnel. Staff confirmed there would be a shortage of space, specifically lockers but this can be managed and is expected to be short term as attrition occurs.  

Staff discussed the required gear, training and other needs to accommodate new personnel.  

Committee inquired about staff providing a report in the future gauging interest for future volunteer firefighters west of highway 21, and how versatile the Ripley complement of fire fighters may be to relocate later if an additional station is added in the future.  

Committee inquired about the NFPA requirements for response times, and whether adding additional complement may provide faster response times.  Staff noted that the number of firefighters responding has been small and Mutual Aid has been used more often.  Staff advised that this is consistent with experiences being reported in neighbouring municipalities. 

The Committee inquired about response time to a recent structure fire.  Councillor Allision provided notice of motion regarding a request for a report from the Fire Chief on specific operational parameters.    

• Resolution No.: 05/05/2025-04
  Moved by: Scott Gibson
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2025-07 prepared by Jeff Bradley, Fire Chief;

  AND FURTHER authorizes the appropriate by-law coming forward.

  Carried

b.

Fire and Emergency Services April 2025, FIR-2025-08

• Resolution No.: 05/05/2025-05
  Moved by: Shari Flett
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2025-08 prepared by Jeff Bradley, Fire Chief.

  Carried

c.

Emergency Management and Health & Safety April 2025, FIR-2025-10

• Resolution No.: 05/05/2025-06
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2025-10 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

  AND FURTHER authorizes the Community Emergency Management Coordinator (CEMC) to issue the Special Events Permit for Dungannon Super Pull and Demo Derby when permit conditions are met.

  Carried

4.4

Treasury

a.

2025 Budget Amendment, TRE-2025-19

• Resolution No.: 05/05/2025-07
  Moved by: Ed McGugan
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report TRE-2025-19 prepared by Christine Heinisch, Treasurer;

  AND FURTHER authorize Staff to provide notice of the proposed 2025 budget amendment as legislated;

  AND FURTHER authorizes Staff to bring forward a by-law to amend the 2025 budget to include additional Asphalt paving and Parkplace Easement Remediation.

  Carried

4.5

Community Services

a.

Parks and Trail Plan and Kin Bruce Residents Letter, CS-2025-14

Committee of the Whole discussed the use of consultants in preparing this type of plan.

Staff advised that they work closely with consultants, providing information and feedback when developing plans.  Additionally it was discussed that preparing and researching for  these types of reports is very time consuming, and there is value in using a consultant who has the comparators readily available. 

• Resolution No.: 05/05/2025-08
  Moved by: Shari Flett
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS-2025-14 prepared by Mike Fair, Director of Community Services;

  AND FURTHER that a by-law be brought forward to amend the Parks and Trails plan to include the updated ratios;

  AND FURTHER that Staff be directed to respond to the correspondence to Council as outlined in the report.

  Carried

b.

Community Services Programming Update May 2025, CS-2025-15

• Resolution No.: 05/05/2025-9
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2025-15 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator.

  Carried

c.

Pickleball Court Fundraising Request, CS-2025-16

• Resolution No.: 05/05/2025-10
  Moved by: Larry Allison
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS2025-16 prepared by Mike Fair, Director of Community Services;
  
  AND FURTHER authorizes staff to waive future facility rental fees for the purpose of the Point Clark Pickleball court construction fundraising campaign.

  Carried

d.

2025 May Community Services Status Report, CS-2025-17

• Resolution No.: 05/05/2025-11
  Moved by: Scott Gibson
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2025-17 prepared by Mike Fair, Director of Community Services.

  Carried

4.6

Public Works

a.

Lucknow Kinsmen Support Requests 2025, PW-2025-22

Staff confirmed that they have the resources available to support the request made.  Committee discussed waiving tipping fees, noting concerns with volume if fees are waived, and acknowledging that attempts are made by the organizers to divert waste from the landfill.  Staff estimated that the tipping fees were approximately $1700 for both events the previous year.

• Resolution No.: 05/05/2025-12b
  Moved by: Shari Flett
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2025-22 prepared by John Yungblut, Director of Public Works;

  AND FURTHER approves supporting the 2025 Lucknow Super Pull and 2025 Music in the Fields events as described in this report, excepting that tipping fees be additionally waived. 

  Carried
• Amendment:
  Resolution No.: 05/05/2025-12a
  Moved by: Jim Hanna
  Seconded by: Shari Flett

  THAT the motion be amended to include "excepting that tipping fees be additionally waived."

  Carried

b.

Transportation May 2025, PW-2025-24

Committee inquired about why the trucks were tendered separately, instead of together. 

Staff responded that this was a more complex tender than noted in the report.  One tender was for either a mid size truck or a mid sized SUV, and the other was for a full sized truck only. 

Committee inquired about the full life cycle of the mid size truck, and whether consideration had been given to this limiting options for later in the life cycle.  Staff confirmed that this had been considered, and that the fleet includes many full sized trucks currently, and that a mid-size may be more suited for other department's use of later in the lifecycle and the fuel economy is expected to be greater. 

Committee inquired about whether this tender could be used to purchase both.  Staff are expecting similar pricing in the second tender, however should companies tender substantially higher for the second round, Staff will investigate why their is a discrepancy in the two quoted prices.   

• Resolution No.: 05/05/2025-13
  Moved by: Larry Allison
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2025-24 prepared by John Yungblut, Director of Public Works.

  Carried

c.

Landfill Management Report May 2025, PW-2025-25

Committee inquired whether fundamentally, residents were following the rules for the landfill.

Staff noted concerns that waste was being dumped over the winter despite the landfill being closed. Staff are monitoring use for abuse, but are not concerned at this time.  

Committee requested information on the risk of the bale wrap not getting removed for recycling. Staff confirmed there is concern and it is currently being investigated with the new owner (switch) of the previous program. The challenge is that if it continues to collect and the provider does not remove it for recycling, the Township will need to find a way to dispose of it at Township cost. 

• Resolution No.: 05/05/2025-14
  Moved by: Ed McGugan
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2025-25 prepared By Cory Dulong, Manager of Environmental Services.

  Carried

d.

Boiler Beach Rd Parking Restrictions 2025, PW-2025-26

Committee inquired about other locations for parking being made available to accommodate.  Staff noted that the areas where parking is being proposed to be restricted, would not accommodate off road parking due to the natural geography of the area.    

Staff noted that there may be unintended consequences, where parking in other areas may become a concern. Staff's proposal includes only permitting parking in areas where the vehicles can be completely off the road. 

Committee noted that monitoring and enforcement would be required to change the parking behaviours of drivers and discussed whether consideration should be given to restricting parking on side streets to maintain sight lines. 

• Resolution No.: 05/05/2025-15
  Moved by: Ed McGugan
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2025-26 prepared by John Yungblut, Director of Public Works;

  AND FURTHER approves an amendment to the Traffic and Parking By-Law to restrict parking at various locations along the west side of Boiler Beach Road

  AND FURTHER authorizes the appropriate by-law come forward.

  Carried

e.

Water-Wastewater Report May 2025, PW-2025-27

Staff discussed some complement issues that OCWA has had, which are expected to be resolved in the near future. 

Committee inquired about the confined space equipment and whether Township staff have confined entry requirements.  Staff noted that some equipment is customized, and it is standard practice for municipalities to own the equipment. It is still less expensive than hiring a special crew with the correct equipment to perform the work. 

Committee suggested a formal agreement with OCWA that the operators maintain the equipment.  Staff noted that there is an annual requirement to inspect, and this equipment would be incorporated into the existing annual inspections. Staff provided additional information on how the equipment will be used, and that there is no requirement for them to be detached in the space.  

Calibration records, and monitoring for gas were noted. Staff will confirm that all required legislative responsibilities are fulfilled. 

• Resolution No.: 05/05/2025-16
  Moved by: Scott Gibson
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2025-27 prepared by Cory Dulong, Manager of Environmental Services.

  Carried

4.7

Business & Economic Development

a.

2025 First Quarter Economic Development and Tourism Report, BED-2025-03

• Resolution No.: 05/05/2025-17
  Moved by: Shari Flett
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2025-03, as prepared by Amy Irwin, Economic Development Officer

  Carried

4.8

Legislative Services

a.

Noise Exemption Request – Dungannon Super Pull 577 Walter St., Lucknow, CLK-2025-14

• Resolution No.: 05/05/2025-18
  Moved by: Larry Allison
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2025-14;

  AND FURTHER grants an exemption to Noise By-law No. 2005-101 for the Dungannon Super Pull hosted by the Lucknow Kinsmen on the evening of Friday, June 13, 2025 from 11:00 p.m. to 1:00 a.m. on Saturday, June 14, 2025 and from 11:00 p.m. Saturday, June 14, 2025 from 11:00 p.m. to 1:00 a.m. Sunday, June 15, 2025.

  Carried

b.

Resolutions for Consideration May 2025, CLK-2025-15

• Resolution No.: 05/05/2025-19
  Moved by: Jim Hanna
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2025-15 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER THAT the Committee of the Whole support the following resolutions from the report: items A, B, C, H and direct Staff to distribute as they see fit.

  Carried

c.

Regulate Refreshment Vehicle By-law – Point Clark Lighthouse Park Inclusion, CLK-2025-16

Committee discussed the report and preferred location suggested by Staff.  Committee received information on the areas at Lighthouse Park where operation would be restricted (including grassed areas) due to existing agreements and property not owned or managed by the Township.  

Staff clarified that there is no limitation to the number of refreshment vehicles which could operate at a given time in a location, and that the staff report outlines the current constraints with implementing a restriction in numbers specific to this location. 

Staff have recommended that should Council desire to include the Lighthouse Park as an area where a refreshment vehicle could operate, that the 2025 season be an opportunity to monitor, and evaluate any concerns, by-law infractions, or other areas of impact.  Staff would provide an update to Council following the 2025 season, or sooner if deemed appropriate to identify these impacts, and suggest mitigating measures.  

Committee noted that a vigilance in enforcement of the By-law requirements would be required.  Staff confirmed that this area and by-law will be included within the scheduled summer patrols.  

• Resolution No.: 05/05/2025-20
  Moved by: Scott Gibson
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive for information Report CLK-2025-16, prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER that the amended by-law be brought forward permitting refreshment vehicles to operate at Lighthouse Park.

  Carried

d.

Electronic Signature Policy, CLK-2025-17

Staff provided a verbal update that the final policy is expected to include that the Clerk can update schedule "A" as required.

• Resolution No.: 05/05/2025-21
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2025-17, prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER authorizes the appropriate By-law come forward.

  Carried

e.

Proposed Comments to the Minister regarding Mayoral Powers under the Municipal Act, CLK-2025-18

• Resolution No.: 05/05/2025-22
  Moved by: Ed McGugan
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approved Report CLK-2025-18 prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER direct Staff to send correspondence to the Minister of Municipal Affairs and Housing as drafted and included with report CLK-2025-18.

  Carried

5.

Correspondence Requiring Direction

5.1

Blyth Festival Civic Night

• Resolution No.: 05/05/2025-23
  Moved by: Shari Flett
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information the Blyth Festival Civic Night invitation:

  AND FURTHER THAT Staff be directed to respond on behalf of Council members wishing to attend. 

  Carried

5.2

Invitation to Kindred Credit Union

• Resolution No.: 05/05/2025-24
  Moved by: Ed McGugan
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives the correspondence regarding the Invitation to the Kindred Credit Union and direct staff to respond in support of the invitation.

  Carried

6.

Information

• Resolution No.: 05/05/2025-25
  Moved by: Scott Gibson
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

  Carried

6.1

Pine River Water Monitoring Report - March 2025

6.2

AMO/AMCTO Correspondence

6.3

County of Bruce Correspondence

6.4

General Correspondence

7.

New Business/Council Reports

Members of Council provided notice to the Clerk of expected upcoming absences. 

Members reported on the OSUM conference, and recommended that other members of Council attend future sessions when practicable.

Committee discussed whether there was potential to levy a fee to users of Township Roadways to users of the  Horse drawn carriage community, given the need for repairs from excessive wear attributed to use of specific types of horse shoes. 

The Mayor congratulated Staff on the Official Opening of the Ripley Medical Clinic.  Committee acknowledged that this collaborative project assists residents in Huron-Kinloss with health care needs, and is an excellent example of co-operation and innovative solutions.  

• Moved by: Jim Hanna
  Seconded by: Scott Gibson

  Committee of the Whole directed Staff to investigate the potential for a levy or fee to be applied to the use of horse drawn carriages for primary transportation on Township roadways, with revenues to be used for the repair of roadways. 

  Carried

8.

Adjournment

• Resolution No.: 05/05/2025-26
  Moved by: Larry Allison
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at 8:49 p.m.

  Carried