The Corporation of the Township of Huron-Kinloss

Committee of the Whole Meeting Minutes

Meeting #:

Date:

Monday, July 03, 2023

Time:

7:00 P.m. - 8:00 P.m.

Location:

Council Chambers

Members Present

• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor

Members Absent

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Carl Sloetjes, Councillor

Staff Present

• Jennifer White, Manager of Legislative Services/Clerk
• Mary Rose Walden, Chief Administrative Officer
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer

Staff Absent

• Chris Cleave, Fire Chief
• Bill Klingenberg, Manager of Building & Planning Services

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1.

Call to Order

In the absence of the Mayor and Deputy Mayor, the Clerk opened the meeting at 7:00 p.m. Committee of the Whole appointed a Chair for the meeting.

Councillor McGugan assumed the Chair. 

• Resolution No.: 07/03/23 - 01
  Moved by: Larry Allison
  Seconded by: Scott Gibson

  THAT Councillor Ed McGugan be appointed Chair for this Committee of the Whole meeting.  

  Carried

2.

Disclosure of Pecuniary Interest

None disclosed. 

3.

Delegations

3.1

Ken MacLeod

Ken MacLeod presented a request for a letter of support from Council to Kindred Credit Union in support of  opening a location in Huron-Kinloss.  MacLeod provided information on the financial organization and presented a petition to Council.  

Committee of the Whole inquired about whether MacLeod had heard from the company of expansion plans at this time.  Staff indicated that there was information available to support the community case, should a letter be requested. Committee of the Whole inquired about MacLeod's connection to the organization.  MacLeod is only involved at a customer level. 

This item was referred back to Staff for investigation and a report will be brought forward on how to facilitate this. 

4.

Staff Reports

4.1

By-law Enforcement

4.1.1

June 2023 Monthly By-Law Enforcement Status Report, BLE-2023-07-16

Committee of the Whole inquired about whether the relief officer position would be replaced.  Staff indicated that due to the resignation summer patrols will be very limited.  At this time, Staff are investigating  contracting services that other municipalities use.

• Resolution No.: 07/03/23 - 02
  Moved by: Shari Flett
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2023-07-16 prepared by Heather Falconer, By-Law Enforcement Officer:

  AND FURTHER accepts the resignation of Dan Pinto with regret.

  Carried

4.2

Fire Department

4.2.1

Emergency Management and Health and Safety June 2023 Summary, FIRE-2023-07-29

• Resolution No.: 07/03/23 - 03
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE-2023-07-29, prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC,

  AND authorizes the CEMC to issue the Special Events Permit for Lucknow’s Music in the Fields when permit conditions are met.

  Carried

4.3

Community Services

4.3.1

Natural Gas Conversions, CS-2023-07-38

• Resolution No.: 07/03/23 - 04
  Moved by: Scott Gibson
  Seconded by: Larry Allison

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-07-38 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorizes a transfer of up to $20,000 from the municipal capital projects reserve to the 2023 capital budget for natural gas conversions as outlined in Report CS-2023-07-38.

  Carried

4.3.2

July Community Services Status Report, CS-2023-07-39

Staff provided additional information on the purpose and location of the Heritage Park drainage berm.  

• Resolution No.: 07/03/23 - 05
  Moved by: Shari Flett
  Seconded by: Larry Allison

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-07-39 prepared by Mike Fair, Director of Community Services.

  Carried

4.4

Public Works

4.4.1

Transportation July 2023, PW-2023-07-39

• Resolution No.: 07/03/23 - 06
  Moved by: Shari Flett
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-07-39, prepared by John Yungblut, Director of Public Works

  AND approves the temporary road closure requests from the Ripley Agricultural Society.

  AND FURTHER declares the 2003 F-250 Pickup truck to be surplus.

  Carried

4.4.2

Ripley Industrial Park Hydro Servicing Agreement, PW-2023-07-40

Committee of the Whole inquired about the number of connections required to recoup net costs and asked for clarification on the calculations. Staff provided information on possible outcomes which would affect pricing and expected timeline differences.  Staff advised that if Committee of the Whole requests changes to the agreement, it would result in a new application being required from Hydro One and the process would begin anew.  

Committee of the Whole clarified the timeframe within which the costs could be recouped on sold lots.  Staff confirmed that it is at the connection point, per connection point, not per lot size or at the time of land sale. 

Committee of the Whole inquired about the timeline for completion of the hydro work.  Staff indicated that the work is expected to take one week after start to complete. 

• Resolution No.: 07/03/23 - 07
  Moved by: Shari Flett
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number PW-2023-07-40, prepared by John Yungblut, Director of Public Works;

  AND authorizes entering into a hydro servicing agreement with Hydro One Networks Inc. for the Ripley Industrial Park;

  AND FURTHER authorizes Staff to proceed with Option A as outlined;

  AND FURTHER authorizes entering into an easement agreement with Hydro One Networks Inc;

  AND FURTHER authorizes any appropriate by-laws be brought forward to the next Council meeting.

  Carried

4.4.3

Timber Harvesting Agreement, PW-2023-07-41

Committee of the Whole inquired about whether trees would be replanted to replace the ash.   Staff indicated that it may be prudent to leave the forest to regenerate on its own, as it is a heavily forested area.  

Committee inquired about liability.  Staff confirmed that is covered within the agreement.    

• Resolution No.: 07/03/23 - 08
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW-2023-07-41, prepared by John Yungblut, Director of Public Works;

  AND FURTHER agrees to enter into an agreement with Bauman Sawmill Inc. for the harvesting of timber on the unopened road allowance located between Con. 7 Lot 15 and Con. 7 Lot 16 Kinloss;

  AND FURTHER authorizes the appropriate by-law comes forward.

  Carried

4.4.4

Water Wastewater July 2023, PW-2023-07-42

Committee of the Whole discussed the water tower standpipe lift and orientation.   Staff to report back to Committee of the Whole as to how the orientation was determined.  

• Resolution No.: 07/03/23 - 09
  Moved by: Scott Gibson
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-07-42 prepared by John Yungblut, Director of Public Works.

  Carried

4.5

Business & Economic Development

4.5.1

July 2023, The Hub Status Report, BED-2023-07-27

• Resolution No.: 07/03/23 - 10
  Moved by: Shari Flett
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2023-07-27 prepared by Lauren Eby, Business Development Coordinator and Michelle Goetz, Manager of Strategic Initiatives,

  AND FURTHER, that Committee of the Whole accepts, with regret, Lauren Eby’s resignation;

  AND FURTHER approves appointing Will LeGrand as the Business & Development Coordinator effective July 3^rd, 2023.

  Carried

4.5.2

July 2023 Manager of Strategic Initiatives Status Update, BED-2023-07-28

Committee inquired about the provider for the internet, GovStack and whether it was a private or government entity. GovStack is a private entity. 

• Resolution No.: 07/03/23 - 11
  Moved by: Larry Allison
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number BED-2023-07-28, prepared by Michelle Goetz, Manager of Strategic Initiatives.

  Carried

4.5.3

July 2023 Business and Economic Officer Status Report, BED-2023-07-29

• Resolution No.: 07/03/23 - 12
  Moved by: Scott Gibson
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED 2023-07-29 prepared by Amy Irwin, Business and Economic Officer.

  Carried

4.6

Chief Administrative Officer

4.6.1

2023-2033 Strategic Plan: Blueprint for our Future, Consultation Plan and Project Update, CAO-2023-07-21

• Resolution No.: 07/03/23 - 13
  Moved by: Scott Gibson
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number CAO-2023-07-21, prepared by Michelle Goetz, Manager of Strategic Initiatives.

  Carried

4.6.2

NWMO General Updates, CAO-2023-07-22

• Resolution No.: 07/03/23 - 14
  Moved by: Scott Gibson
  Seconded by: Larry Allison

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2023-07-22, prepared by Mike Bartlett, Administrative Coordinator.

  Carried

4.6.3

Growth, Water and Wastewater Servicing Master Plan, CAO-2023-07-23

• Resolution No.: 07/03/23 - 15
  Moved by: Shari Flett
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number CAO-2023-07-23, prepared by Mary Rose Walden, Chief Administrative Officer;

  AND FURTHER adopts the Growth, Water and Wastewater Servicing Master Plan prepared by B.M. Ross & Associates Limited.

  AND FURTHER authorizes the appropriate by-law coming forward.

  Carried

4.7

Legislative Services

4.7.1

Noise exemption request – Music in the Fields, 628 Lake Range Dr., and Ripley Fall Fair, CLK-2023-07-36

• Resolution No.: 07/03/23 - 16
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-07-36 prepared by Kelly Lush, Deputy Clerk;

  AND grants an exemption to the Noise By-Law on August 24^th from 11:00 p.m. to 1:00 a.m. on August 25^th, August 25^th from 11:00 p.m. to 1:00 a.m. on August 26^th and August 26^th from 11:00 p.m. to 1:00 a.m. on August 27^th for live music at Music in the Fields concert located at 575 Walter Street, Lucknow;

  AND grants and exemption to the Noise By-Law on August 26^th from 11:00p.m. to 1:00 a.m. on August 27^th, 2023 for live music for a wedding reception located at 628 Lake Range Drive, Kincardine;

  AND grants an exemption to the Noise By-Law on September 29^th, 2023 from 9:00 p.m. to 1:00 a.m. on Saturday, September 30^th, 2023 and Saturday, September 30^th, 2023 from 9:00 p.m. until 1:00 a.m. on Sunday, October 1^st, 2023 for live music at the Ripley Agricultural Society Fall Fair and for a firework display at dusk on Saturday, September 30^th located at 17, Queen Street, Ripley.

  Carried

4.7.2

Refreshment Vehicle Licence - Exemption, CLK-2023-07-37

• Resolution No.: 07/03/23 - 17
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-07-37 prepared by Kelly Lush, Deputy Clerk;

  AND grants an exemption to the Refreshment Vehicle Licence By-Law No. 2006-50, as amended, to permit The Daily Grind refreshment vehicle to attend the Ripley Food Art Craft Festival, and be located in the parking lot at 17 Queen Street, Ripley on Saturday August 19, 2023 from 9:00 a.m. to 2:00 p.m.

  Carried

4.7.3

Pine River Water Monitoring Reports May 2023, CLK-2023-07-39

• Resolution No.: 07/03/23 - 18
  Moved by: Scott Gibson
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2023-07-39 prepared by Kelly Lush, Deputy Clerk.

  Carried

4.7.4

Resolutions for Consideration July 2023, CLK-2023-07-40

• Resolution No.: 07/03/23 - 19
  Moved by: Scott Gibson
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Municipality of Huron Shores in their request to the Minister of Health to address the health care crisis in rural and Northern Ontario,

  AND FURTHER direct Staff to distribute as they see fit.

  Carried
• Resolution No.: 07/03/23 - 20
  Moved by: Scott Gibson
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Town of Bradford West Gwillimbury in their endorsement of the right-to-repair movement and in calling on the Federal government to expedite the promised consultations to ensure consumer protection;

  AND FURTHER THAT Staff distribute as they see fit. 

  Carried
• Resolution No.: 07/03/23 - 21
  Moved by: Larry Allison
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Association of Municipalities of Ontario and The Women of Ontario Say No for the call of the Government of Ontario to introduce legislation to strengthen municipal Codes of Conduct and compliance with them in consultation with municipal govenrments;

  AND FURTHER THAT Staff distribute as they see fit. 

  Defeated

4.7.5

Procedural By-law Training, CLK-2023-07-41

• Resolution No.: 07/03/23 - 22
  Moved by: Shari Flett
  Seconded by: Scott Gibson

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2023-07-41 prepared by Jennifer White, Manager of Legislative Services/Clerk.

  Carried

5.

Information

• Resolution No.: 07/03/23 - 23
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 5.0.

  Carried

5.1

AMO and AMCTO Correspondence

5.2

Bruce County Correspondence

5.3

General Correspondence

5.4

Community School Alliance 2023 Call for Nomination

6.

New Business/Council Reports

None noted. 

7.

Adjournment

• Resolution No.: 07/03/23 - 24
  Moved by: Scott Gibson
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at 8:06 p.m. 

  Carried