The Corporation of the Township of Huron-Kinloss
Council Meeting Agenda

Monday, May 15, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Mary Rose Walden, Chief Administrative Officer
• Michele Barr, Chief Building Official
• Chris Cleave, Fire Chief
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works
• Kelly Lush, Deputy Clerk

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1.

Call to Order

The Regular Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on May 15 2023 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Adoption of the Minutes

• THAT the minutes of the Committee of the Whole meeting of May 1, 2023 and the Council meeting (Planning) of May 8, 2023 be adopted as presented.  

4.

Delegations

4.1

Lucknow Community Centre Board

Greg Hackett and Barry Johnston will address Council with regards to the Lucknow Community Centre loan and responsibilities of the Board and the municipality.

5.

Financial Reports

5.1

Previous Month Actual Accounts – April 2023, TR-2023-05-37

• That the Township of Huron-Kinloss Council hereby ratifies and confirms payment of the April 2023 accounts in the amount of $1,142,315.26.

5.2

Revenue and Expenditure Reports to April 30, 2023, TR-2023-05-38

• That the Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to April 30, 2023 prepared by Jodi MacArthur, Treasurer.

5.3

May 2023 Accounts, TR-2023-05-41

• That the Township of Huron-Kinloss Council hereby authorizes payment of the 2023 May accounts in the amount of $ 793,691.40

6.

Staff Reports

6.1

By-law Enforcement

6.1.1

Property Standards & Clean and Clear Yards By-Laws, BLE-2023-05-14

• THAT Council receive for information Report BLE-2023-05-14;

  AND FURTHER THAT Council adopt the Clean & Clear Yards and Property Standards Complaint Policy;

  AND FURTHER THAT Council direct Staff to bring forward as a matters arising the Clean and Clear Yards By-law, and the Property Standards Amendment By-law as proposed in Report BLE-2023-05-14.

6.2

Building and Planning

6.2.1

Commercial Fertilizer, BLDG-2023-05-12

• That the Township of Huron-Kinloss Council hereby receives for information Report Number BLDG-2023-05-12 prepared by Michele Barr, Manager of Building and Planning/CBO.

6.3

Community Services

6.3.1

Drifters Car Club Request for Event Space, CS-2023-05-33

• That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS-2023-05-33 prepared by Mike Fair, Director of Community Services;

  AND FURTHER THAT Council authorizes the Drifters Car Club event on Township property during the Friday evenings of the long weekends for July, August, and September 2023, as outlined in the report, pending the organizer meeting requirements set out by Township Staff through the special event permit process if required. 

6.3.2

Huron Bruce Minor Hockey Request, CS-2023-05-34

• That the Township of Huron-Kinloss Council hereby approves Report Number CS-2023-05-34 prepared by Mike Fair, Director of Community Services and authorizes Huron-Bruce Minor Hockey to use municipal parking lots annually unless there are rental conflicts, and broken glass or debris is cleaned up immediately.

6.4

Treasury

6.4.1

Statement of Investments 2022, TR-2023-05-39

• That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-05-39 prepared by Jodi MacArthur, Treasurer.

6.4.2

Lucknow Community Centre, TR-2023-05-40

• That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-05-40 prepared by Jodi MacArthur, Treasurer.

6.4.3

2023-2024 Municipal Insurance Program, TR-2023-05-42

• That the Township of Huron-Kinloss Council hereby receives Report Number TR-2023-05-42 prepared by Jodi MacArthur, Treasurer and accepts the proposal of Intact Public Entities in the amount of $348,167.00 plus applicable taxes for the 2023-2024 municipal insurance program and the quote of CFC Underwriting Ltd. in the amount of $9,250.00 plus applicable taxes for cyber insurance and further that the appropriate by-law be brought forward on this evening’s agenda.

6.5

Chief Administrative Officer

6.5.1

Hiring Report May, CAO-2023-05-16

• That the Township of Huron-Kinloss Council hereby approves Report CAO-2023-05-16 prepared by Leanne Scott, Human Resources Generalist and authorizes and confirms the hiring of the Summer Students listed below and the Workforce Development Coordinator position and further authorizes the by-law to come forward.

6.5.2

Flood Hazard Identification and Mapping Program Collaboration, CAO-2023-05-17

• THAT the Township of Huron-Kinloss Council hereby approves report CAO-2023-05-17 prepared by Mary Rose Walden, Chief Administrative Officer AND authorizes Saugeen Valley Conservation Authority to proceed with Flood Hazard Identification and Mapping Program of 6 Watercourses and provisionally Clark Creek and the entire Pine River at a cost of $123,905.00 plus HST, AND further that the additional $73,905.00 plus HST be funded from the Modernization of Municipal Services Reserve.

6.5.3

2023-2033 Strategic Plan: Blueprint for our Future, CAO-2023-05-15

• THAT the Township of Huron-Kinloss Council hereby approve report number CAO-2023-05-15, prepared by Michelle Goetz, Manager of Strategic Initiatives, AND approves the proposal of Deloitte for the creation of our 2023-2033 Huron-Kinloss Strategic Plan: Blueprint for our Future not exceeding $67,580 + HST AND FURTHER authorizes the appropriate By-Law coming forward.

6.6

Legislative Services

6.6.1

Clerk's Report Under Section 88.23(4) Filing Requirements - 2022 Election

Under Section 88.23(4) of the Municipal Elections Act, 1996, as amended, the Clerk shall make available to the public a report setting out all candidates in an election and indicting whether each candidate complied with section 88.25. The report shall be made available on a website or in another electronic format as soon as possible after, May 1, 2023 in the year following a regular election.

This report will be added to the Township's website and satisfies the requirements of the Municipal Elections Act, 1996.  This report is being provided to Council for information only. 

• THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 7.0.

7.

Correspondence Requiring Direction

7.1

2023 Municipal Night at the Kingsbridge Centre

Two complimentary tickets for Council members to attend an upcoming Play at the Kingsbridge Centre. Please contact the Clerk if you would like to attend.

7.2

AMO 2023 - Request Your Delegation Meetings

8.

By-Laws and Agreements

8.1

Zoning Amendment By-law – Z-2022-100 MacLennan

• THAT the "Zoning Amendment 100 MacLennan By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-45.

8.2

Walden Municipal Drain Repair By-Law

• THAT the "Walden Municipal Drain Repair By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-50.

8.3

Asphalt Paving Con. 10, Lake Range Dr., and Finlay St. By-law

• THAT the "Asphalt Paving Con. 10, Lake Range Dr., and Finlay St., By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-51.

8.4

Rates and Fees Amendment (2) By-Law

• THAT the "Rates and Fees Amendment (2) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-52. 

8.5

Appointment Chief Building Official (Bill Klingenberg) By-Law

• THAT the "Appoint Chief Building Official (Bill Klingenberg) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-53. 

8.6

Appointment Deputy Chief Building Official (Michele Barr) By-Law

• THAT the "Appoint Deputy Chief Building Official (Michele Barr) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-54. 

8.7

Appointment of Workforce DevelopmentCoordinator (Jason Wilson) By-law

• THAT the "Appoint Workforce Development Coordinator (Jason Wilson) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-55. 

8.8

June 2023 Tile Loan Debenture By-Law

• THAT the "Tile Drain Loan Van Sickle By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-56. 

8.9

Clark Creek Drain (Elliott Construction) Tender Acceptance By-law

• THAT the "Clark Creek Drain (Elliott Construction) Tender By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-57. 

8.10

Land Use Agreement (Lucknow Kinsmen) 2023 By-law

• THAT the "Land Use Agreement (Lucknow Kinsmen) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-58. 

9.

Information

10.

Township Committee Minutes Received

• THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.0.

10.1

Lucknow and District Joint Recreation Board

11.

Other Agency Minutes and Reports Received

• THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.0

11.1

Ripley Summer Sports Committee

11.2

Bruce Area Solid Waste Recycling

12.

New Business/Council Reports

13.

Closed Session

• THAT the Township of Huron-Kinloss Council move into closed meeting at [time] for the purpose of litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (zoning prosecution), advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Westario update), and a proposed or pending acquisition or disposition of land by the municipality or a local board (Ripley Industrial Park), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

14.

Business Arising from the Closed Session

15.

Confirming By-Law

• THAT the "Confirmatory May (2) 2023" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-58.  

16.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• THAT the Township of Huron-Kinloss Council hereby adjourn at XX:XX.