The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Members Present
  • Don Murray, Mayor
  • Jim Hanna, Deputy Mayor
  • Larry Allison, Councillor
  • Shari Flett, Councillor
  • Scott Gibson, Councillor
  • Ed McGugan, Councillor
  • Carl Sloetjes, Councillor
Staff Present
  • Jennifer White, Clerk
  • Michele Barr, Chief Building Official
  • Jodi MacArthur, Treasurer

Mayor Murray called the meeting to order at 7:00 p.m.

Amended Feb 21st Council meeting item 8.6 to reflect the addition of "proceeds are to be used for.." 

  • Resolution No.:03/20/23 - 01
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the minutes of the Council meeting of February 17, 2023 (Special Budget), February 21, 2023 and the Committee of the Whole Meeting of March 6, 2023 be adopted as amended.  

Jennifer Stephens, General Manager of the Saugeen Valley Conservation Authority (SVCA) presented.  Stephens provided information on the purpose of the SVCA.  

Changes to the Conservation Authorities Act impacted the mandatory and non- mandatory services of Conservation Authorities.  These changes include reporting requirements for Conservation Authorities, budget apportionments and the requirement for agreements for non-mandatory services. Bill 23 More Homes, Built Faster Act, 2022 made further changes to the Conservation Authorities Act and the Planning Act with respect to Conservation Authority programs.   

Stephens also provided broad information on other services such as flood warning programs, and environmental planning & regulations.  

Information was provided on the Natural Hazard management responsibility delegated by the province to Conservation Authorities.

The role of the SVCA in Drinking Water Source Protection planning, land conservation, water quality programing, and various monitoring programs was presented. 

An agreement is now legislatively necessary between the SVCA and a municipality to carry out any non-mandatory program on their behalf.

Council inquired about:

  • land stewardship services around agriculture, (buffer strips, cover crops, etc.).  The SVCA had a small program, but is considering whether to continue that program as it is non-mandatory.   
  • how the Board of the SVCA is constituted and how many directors may represent each municipality.

Council member discussed Section 28 regulations and the effect it may have on development.  

Council inquired about the expected savings in the SVCA budget with changes to include only mandatory programming.  Stephens did not expect savings, as inflation has gone up.  

Council inquired about the status of the audit. 

  • Resolution No.:03/20/23 - 02
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    That Township of Huron-Kinloss Council hereby reviews and receives the revenue and expenditure reports to December 31, 2022 prepared by Jodi MacArthur, Treasurer, and

    FURTHER authorizes the unaudited surplus of $136,496.83 be transferred to the tax mitigation reserve.

    Carried

Council inquired about an invoice for a maintenance agreement.

  • Resolution No.:03/20/23 - 03
    Moved by:Shari Flett
    Seconded by:Scott Gibson

    That Township of Huron-Kinloss Council hereby ratifies and confirms payment of the February 2023 accounts in the amount of $2,194,091.13.

    Carried
  • Resolution No.:03/20/23 - 04
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    That Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to February 28, 2023 prepared by Jodi MacArthur, Treasurer.

    Carried
  • Resolution No.:03/20/23 - 05
    Moved by:Larry Allison
    Seconded by:Shari Flett

    That Township of Huron-Kinloss Council hereby authorizes payment of the March accounts in the amount of $ 3,348,047.22

    Carried

Council inquired about the role of Council in Site Plan Approvals and opportunities to provide feedback on applications.  Staff clarified that Council and the public would typically have the opportunity  if a zoning or official plan amendment application was required

Council discussed whether the public required information on the changes, and Staff clarified that there would be no difference on the applicant's end, excepting a probable time savings for the applicant.

  • Resolution No.:03/20/23 - 06
    Moved by:Scott Gibson
    Seconded by:Jim Hanna

    THAT the Township of Huron-Kinloss Council hereby approves Report No. CLK-2023-03-21;

    AND FURTHER directs Staff to make changes as necessary to ensure the Site Plan Approval Guide and Application meet legislative requirements.

    Carried
  • Resolution No.:03/20/23 - 07
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    That the Township of Huron-Kinloss Council hereby receives for information Report Number BLDG-2023-03-7.

    Carried

Council inquired about the expected savings if the bridge was only closed on one side.  Staff suggested that there would not be a significant benefit to doing so for this season.  

Council inquired about assistance for people who use the bridge daily for agricultural business.  Council discussed whether there was another project that could be substituted for this year, should this project be deferred.  

Council inquired about whether the SVCA requirements had been met. 

  • Resolution No.:03/20/23 - 08
    Moved by:Shari Flett
    Seconded by:Scott Gibson

    That the Township of Huron-Kinloss Council hereby receives for information Report Number PW2023-03-19 prepared by John Yungblut, Director of Public Works;

    AND FURTHER accepts the tender from AJN Builders Inc. in the amount of $950,185.00 plus HST;

    AND FURTHER directs Staff to bring forward the appropriate By-Law as matters arising from this meeting.

    Carried

Council inquired whether this property was affected by a road allowance where tiles were installed.  

  • Resolution No.:03/20/23 -09
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Council approves the Application for Tile Loan from Tim Van Sickle for approximately 11 acres of land to be drained at Con 3 PT 8 & 9;

    AND FURTHER THAT the loan amount for this loan combined with the loan approved Sept 7, 2022 for the property at 1903 Concession 2 not exceed $45,000 in total;

    AND FURTHER approves the appropriate By-law coming forward.

    Carried
  • Resolution No.:03/20/23 - 10
    Moved by:Larry Allison
    Seconded by:Shari Flett

    That Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-03-25 prepared by Jodi MacArthur, Treasurer.

    Carried
  • Resolution No.:03/20/23 - 11
    Moved by:Scott Gibson
    Seconded by:Jim Hanna

    That Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-03-27 prepared by Jodi MacArthur and

    FURTHER authorizes a by-law to approve the 2023 budget come forward on tonight’s agenda.

Councillor McGugan will be attending. Councillors Flett and Gibson indicated they may also register.

  • Resolution No.:03/20/23 - 12
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    THAT the "Johnson Municipal Drain Branch "E" Repair By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-25. 

    Carried

Staff provided at Council's request information on why the Holding Removal was being requested.  

  • Resolution No.:03/20/23 - 13
    Moved by:Shari Flett
    Seconded by:Scott Gibson

    THAT the "Collins (674 Lake Range Dr.) Zoning Holding Removal By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-26 . 

    Carried
  • Resolution No.:03/20/23 - 14
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the "Dr. Shyu Lease Agreement 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-27. 

    Carried

Council inquired about whether Staff were actively seeking other antenna agreements.  Council also inquired about whether pricing would be changed for other types of organizations who might request. 

  • Resolution No.:03/20/23 -15
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    THAT the "Montgomery Bus Lines Ltd Antenna Agreement By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-28. 

    Carried
  • Resolution No.:03/20/23 - 16
    Moved by:Scott Gibson
    Seconded by:Jim Hanna

    THAT the "2023 Budget By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-29. 

    Carried
  • Resolution No.:03/20/23 - 17
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    THAT the "2023 Tax Rate By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 30. 

    Carried
  • Resolution No.:03/20/23 - 18
    Moved by:Larry Allison
    Seconded by:Shari Flett

    THAT the "2023 Water and Wastewater Fees By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-31.

    Carried
  • Resolution No.:03/20/23 - 19
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the "Community Well Being Program 2023-24 By-law' be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-32.

    Carried
  • Resolution No.:03/20/23 - 20
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    THAT the "Township of Huron-Kinloss Procedural By-law (2022) Amendment (4) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-33.

    Carried
  • Resolution No.:03/20/23 - 21
    Moved by:Shari Flett
    Seconded by:Scott Gibson

    THAT the "Appointment of Project Coordinator (Mike Bartlett) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-34.

    Carried
  • Resolution No.:03/20/23 - 22
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    THAT the "Investment Ready: Certified Site Program (Ripley Industrial Park) Agreement By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-35. 

    Carried
  • Resolution No.:03/20/23 - 23
    Moved by:Larry Allison
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Council receive for information all items listed in Section 9. 

    Carried

Councillor McGugan reported from the MVCA Board, that Lisa Thompson specifically thanked Huron-Kinloss Council for their support of the Pine River Watershed Initiative. Thompson commended the Township for providing financial support for the conservation work being done by this organization.

  • Resolution No.:03/20/23 - 25
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    THAT the Township of Huron-Kinloss Council move into closed meeting at 8:11 p.m. for the purpose of considering information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them (funding agreement), and advice that is subject to solicitor client privilege, including communications necessary for that purpose (Corporate Reorganization Recommendations) pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

    AND FURTHER THAT Council return to regular open meeting upon completion.

    Carried

The Mayor reported that a closed session had been held for the purposes of considering;

  • information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them (funding agreement); and
  • advice that is subject to solicitor client privilege, including communications necessary for that purpose (Corporate Reorganization Recommendations). 

Direction was provided to Staff on the first matter. 

  • Resolution No.:03/20/23 - 26
    Moved by:Scott Gibson
    Seconded by:Shari Flett

    THAT the Chief Administrative Officer be authorized and directed to approve and execute all required documentation on behalf of The Corporation of the Township of Huron-Kinloss to implement the funding agreements and any other documents required to implement the project described in Confidential Report 2023-7.

    Carried
  • Resolution No.:03/20/23 - 27
    Moved by:Shari Flett
    Seconded by:Scott Gibson

    THAT the "Bell Bridge Rehabilitation (AJN Builders Inc) Tender Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-36. 

    Carried
  • Resolution No.:03/20/23 - 28
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    THAT the "Confirmatory March 2023" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No.2023 - 37.

    Carried
  • Resolution No.:03/20/23 - 29
    Moved by:Scott Gibson
    Seconded by:Carl Sloetjes

    THAT the Township of Huron-Kinloss Council hereby adjourn at 8:30 p.m.

    Carried
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