The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Wednesday, September 03, 2025

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Jodi MacArthur, Chief Administrative Officer
• Jeff Bradley, Fire Chief
• Mike Fair, Director of Community Services
• Christine Heinisch, Manager of Financial Services/Treasurer
• John Yungblut, Director of Public Works
• Brett Pollock, Manager of Building and Planning, CBO
• Cory Dulong, Manager of Environmental Services

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on September 3, 2025  in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

Ontario Clean Water Agency

Paul Sherban with Ontario Clean Water Agency (OCWA) will be presenting  Water Systems Quarterly Reports.

4.

Staff Reports

4.1

Building & Planning

a.

Building Statistics July 2025, BLD-2025-18

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information Report BLD-2025-18 prepared by Brett Pollock, Manager of Building and Planning/CBO.

b.

Extension of Draft Approval for Plan of Subdivision (Brown), Pt Lots 216 to 218 Registered Plan 232 Ripley, BLD-2025-20

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report BLD-2025-20 prepared by Brett Pollock;

  AND FURTHER that Committee of the Whole direct Staff to recommend approval to the County of Bruce for a two year extension for the Draft Plan of Subdivision, Part Lots 216 to 218 Registered Plan 232, Geographic Village of Ripley Township of Huron-Kinloss;

  AND FURTHER that Committee of the Whole, in accordance with Section A8 Existing Approvals of the Water and Wastewater Capacity Allocation Policy, remove all capacity allocation for Lots 216 to 218 Registered Plan 232, Geographic Village of Ripley Township of Huron-Kinloss;

  AND FURTHER that a new Water and Wastewater Allocation request be submitted at the time of registration of the plan subdivision.

4.2

By-law Enforcement

a.

Municipal By-Law Enforcement Status Report August 2025, BLE-2025-10

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2025-10, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer.

4.3

Fire Department

a.

Fire and Emergency Services Report August 2025, FIR-2025-17

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2025-17 prepared by Jeff Bradley, Fire Chief.

b.

Emergency Management August 2025, FIR-2025-18

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2025-18 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC;

  AND FURTHER authorizes the Community Emergency Management Coordinator (CEMC) to issue the Special Events Permit for Ripley Agricultural Society Annual Fall Fair when permit conditions are met.

4.4

Drainage

a.

Municipal Drain Tender Results – Hamilton and Gaunt-Laidlaw, DRA-2025-11

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report DRA-2025-11 prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER that Staff be directed to bring forward the appropriate by-laws to award construction of drainage works to TAS Excavating and Rentals Ltd. in the amount of $63,129.00 exclusive of HST and Hanna & Hamilton Construction in the amount of $77,302.75 exclusive of HST for the Hamilton and Gaunt-Laidlaw Municipal Drains respectively.

4.5

Treasury

a.

Water System Financial Plan 2026 to 2031, TRE-2025-39

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report TRE-2025-39 prepared by Christine Heinisch, Treasurer;

  AND FURTHER directs Staff to put a motion on the Council agenda to approve the 2026 to 2031 water system financial plan prepared in accordance with Ontario Regulation 453/07 as presented.

b.

New Mayoral Budget Process, TRE-2025-40

• Motion

  THAT the Township of Huron-Kinloss Committee of Whole hereby receives report TRE-2025-40 prepared by Christine Heinisch, Treasurer;

  AND FURTHER directs Staff to include January 26^th, 2026 as the initial budget meeting on the 2026 Council meeting schedule.

4.6

Community Services

a.

Community Services Status Report September 2025, CS-2025-26

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CS-2025-26 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorizes the appropriate by-law come forward confirming the Family Y Daycare Lease agreement.

4.7

Public Works

a.

Transportation September 2025, PW-2025-42

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2025-42 prepared by John Yungblut, Director of Public Works.

b.

Water-Wastewater Report September 2025, PW-2025-43

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2025-43 prepared by Cory Dulong, Manager of Environmental Services.

c.

Waste Management Report September 2025, PW-2025-45

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2025-45 prepared By Cory Dulong, Manager of Environmental Services.

4.8

Chief Administrative Officer

a.

Mayoral Powers impact to Hiring Policy, CLK-2025-27

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receive Report CLK-2025-27 prepared by Jennifer White, Manager of Legislative Services/Clerk and Leanne Scott, Human Resources Generalist; and

  FURTHER THAT the appropriate by-laws be brought forward to update the Hiring Policy and repeal existing non-statutory appointments.

b.

Hiring Report September 2025, CAO-2025-22

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2025-22 prepared by Leanne Scott, Human Resources Generalist;

  AND FURTHER authorizes the appropriate By-law come forward confirming the hiring of William LeGrand, as the Communications Coordinator.

4.9

Legislative Services

a.

Noise Exemption Request 1042 Bruce Road 7 and Ripley Fall Fair, CLK-2025-25

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2025-25 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER grants an exemption to the Noise By-law No. 2005-101 to permit fireworks on Saturday, September 13 at 1042 Bruce Road 7 for a wedding celebration and to permit a tractor pull on Friday, September 26 and live music until 1:00 a.m. on Sunday, September 28^th as part of the Ripley Fall Fair.

b.

Resolutions for Consideration September 2025, CLK-2025-26

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive Report CLK-2025-26 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER THAT the Committee of the Whole support the following resolutions: and direct Staff to distribute as they see fit.

5.

Correspondence Requiring Direction

5.1

Lucknow Agricultural Society - Tent Permit

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

Saugeen Valley Conservation Authority Public Information Meeting

6.2

Pine River Watershed August 2025 Reports

Peter Postma with B.M. Ross and Associates has provided the August 2025 Watershed reports with no additional comments.

6.3

Bruce County Planning and Development Mid-Year Update Q1-Q2 2025

6.4

Ministry of Municipal Affairs and Housing: Proposed Updates to the Projection Methodology Guideline

6.5

AMCTO AMO Correspondence

AMO Watchfile - July 31, 2025
AMO Watchfile - August 7, 2025
AMO Watchfile - August 14, 2025
AMCTO Advocacy Update - August 15, 2025
AMO Watchfile - August 21, 2025
AMCTO Advocacy Update - August 21, 2025
AMO Watchfile - August 28, 2025

6.6

Bruce County and Grey Bruce Public Health Correspondence

Public Assistance Request, Dog Bite, Saugeen Shores - July 28, 2025
Public Assistance Request, Dog Bite, Kincardine - July 30, 2025
Reminder to Residence, When Thunder Roars, Go Indoors - July 30, 2025
Use Caution on Days with Poor Air Quality - July 31, 2025
Public Assistance Request, Dog Bite, South Bruce Peninsula - August 7, 2025
Kelso Beach Posted Unsafe for Swimming - August 6, 2025
Swim Advisory Posted for Southampton Beach - August 13, 2025
Swimming Advisory Lifted for Southampton - August 15, 2025
Public Assistance Request, Dog Bite, Meaford - August 15, 2025
Inaugural Cultural Symposium October 8, 2025 - August 20, 2025

6.7

General Correspondence

Federation of Ontario Cottagers' Association - July 31, 2025
Community Living Kincardine and District - August 7, 2025
RT-O7 August Newsletter - August 7, 2025

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

8.

Closed Session

• Motion

  THAT Committee of the Whole move into closed meeting at [time] for the purpose of considering:

  1) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (legal and insurance claim update);

  2) personal matters about an identifiable individual, including municipal or local board employees (personnel)

  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion.

9.

Business Arising from the Closed Session

10.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at XX:XX.