The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, October 02, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Mary Rose Walden, Chief Administrative Officer
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works
• Bill Klingenberg, Manager of Building & Planning Services

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on October 2, 2023  in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

None scheduled. 

4.

Staff Reports

4.1

Building & Planning

4.1.1

September Monthly Building Status Report, BLDG-2023-10-23

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information, Report BLDG-2023-10-23 prepared by Bill Klingenberg, Manager of Building and Planning, CBO.

4.2

By-law Enforcement

4.2.1

September 2023 Monthly By-Law Enforcement Status Report, BLE-2023-10-20

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2023-10-20 prepared by Heather Falconer, By-Law Enforcement Officer:

4.2.2

Kennel Standards Inquiry, BLE-2023-10-22

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information Report BLE-2023-10-22 prepared by Heather Falconer, Municipal By-law Enforcement Officer.

4.3

Fire Department

4.3.1

Fire & Emergency Services Monthly Activities Report August and September 2023, FIRE-2023-10-33

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE2023-10-33 prepared by Mel Moulton Emergency Services/Health & Safety Coordinator- CEMC.

4.3.2

Emergency Management and Health and Safety September 2023 Summary, FIRE-2023-10-35

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2023-10-35, prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

4.4

Drainage

4.4.1

Municipal Drain Status Update October 2023, DRAIN-2023-10-15

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2023-10-15 prepared by Ken McCallum, Drainage Superintendent.

4.4.2

Clark Creek Municipal Drain update 4, DRAIN-2023-10-16

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2023-10-16 prepared by Ken McCallum, Drainage Superintendent.

4.5

Treasury

4.5.1

2024 Policing Estimate, TR-2023-10-63

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report TR-2023-10-63 prepared by Jodi MacArthur, Treasurer.

4.6

Community Services

4.6.1

Ripley Cemetery Paving and Archaeologist, CS-2023-10-45

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CS-2023-10-45 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorizes the Director of Community Services to contract the services of TMHC Inc. for $9,080.00 for a stage one-two assessment at the Ripley Cemetery entrance.

4.6.2

2023 October Status Report, CS-2023-10-46

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2023-10-46 prepared by Mike Fair, Director of Community Services.

4.6.3

2023 October Parks and Facilities Update, CS-2023-10-48

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2023-10-48 prepared by Matt McClinchey, Parks, and Facilities Supervisor.

4.6.4

Community Services Programming Update October 2023, CS-2023-10-49

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2023-10-49 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator

4.7

Public Works

4.7.1

Transportation October 2023, PW-2023-10-50

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2023-10-50, prepared by John Yungblut, Director of Public Works.

4.7.2

Water Wastewater October 2023, PW-2023-10-51

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2023-10-51 prepared by John Yungblut, Director of Public Works.

4.8

Business & Economic Development

4.8.1

September 2023 – The Hub Status Report, BED-2023-10-37

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2023-10-37 prepared by Will LeGrand, Business Development Coordinator.

4.8.2

October 2023 Business and Economic Officer Status Report, BED-2023-10-38

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report 2023-10-38 prepared by Amy Irwin, Business and Economic Officer.

4.8.3

2023 October Manager of Strategic Initiatives Status Report, BED-2023-10-39

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2023-10-39, prepared by Michelle Goetz, Manager of Strategic Initiatives.

4.9

Chief Administrative Officer

4.9.1

Nuclear Waste Management Organization Primary Significant Neighbouring Community Working Group Sept 2023, CAO-2023-10-32

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2023-10-32 prepared by Mary Rose Walden, Chief Administrative Officer

4.9.2

Ripley Medical Centre, CAO-2023-10-33

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2023-10-33, prepared by Mary Rose Walden, Chief Administrative Officer and Michelle Goetz, Manager of Strategic Initiatives,

  AND FURTHER approves the development of concept 3 and the tender packages for the Ripley Medical Centre;

  AND FURTHER authorizes Staff to apply to the Near Term Investment Program for renovations/addition to the Ripley Medical Center.

4.9.3

Selection Status Update – September 2023, CAO-2023-10-34

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2023-10-34, prepared by Mike Bartlett, Administrative Coordinator.

4.10

Legislative Services

4.10.1

Provision of Police Services under the Police Services Act Agreement Amendment, CLK-2023-09-53

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-09-53 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER approves entering into an amending agreement with The Minister of Community Safety and Correctional Services for the provision of Police Services under Section 10 of the Police Services Act per the report;

  AND FURTHER authorizes the appropriate by-law coming forward.

4.10.2

Pine River Water Monitoring Reports March 2023, CLK-2023-10-56

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-10-56 prepared by Kelly Lush, Deputy Clerk.

4.10.3

Resolution for Consideration October 2023, CLK-2023-10-57

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby supports the Towns of Grimsby in asking Ontario municipalities to collect data of their housing and poverty statistics and examine their pending economic vulnerability;

  AND FURTHER, to advocate to the Prime Minister, Premier and local politicians calling for a united effort in establishing a Guaranteed Livable Income program;

  AND FURTHER directs staff to distribute as they see fit.

4.10.4

Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Region Committee Appointment, CLK-2023-10-59

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receive for information Report CLK-2023-10 – 59, prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER authorizes Staff to put forward for selection as a representative of the Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Region, the names of interested members of Council who provide the required information by the deadline.

4.10.5

Saugeen Valley Conservation Authority Category Three Services Agreement, CLK-2023-10-60

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report CLK-2023-10-60, prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER THAT Committee of the Whole agree to enter into an agreement with Saugeen Valley Conservation Authority for provision of Category Three Services as presented;

  AND FURTHER authorizes the appropriate by-law to be brought forward.

5.

Correspondence Requiring Direction

None received.

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

AMO/AMCTO Correspondence

AMCTO Advocacy Update: Assessment Cycle - August 29, 2023
AMCTO Advocacy Update: AMCTO at the 2023 AMO Conference - August 29, 2023
AMO Watchfile - August 31, 2023
AMO Watchfile - September 7, 2023
AMO Watchfile - September 14, 2023
AMO Watchfile - September 21, 2023

6.2

Bruce County Correspondence

County Administration Buildings Closed for Labour Day Long Weekend - August 29, 2023
Activity Assistance Program Gives More Children the Opportunity to Participate - August 30, 2023
Bruce County Seeks Public Input on 2024 Budget Priorities - September 1, 2023
Community Safety and Well-Being Planning Launches New Website - September 5, 2023
Youth on Reconciliation exhibit opens at BCM&CC September 18 - September 6, 2023
Council/Committee Meetings - Thursday, September 7, 2023 - September 7, 2023
Bruce and Grey Counties Celebrate Welcoming Week: September 8 to 17 -  September 8, 2023
Applications Open for Business Grant Programs in Bruce County - September 11, 2023
Bold colours and big scale inspire in new Heather Lynne Travis art exhibit opening September 16,  - September 11, 2023
Bruce County Seeking Registered Nurses for Long-Term Care Team in Wiarton! - September 12, 2023
Request for Tender: Seeking Snow Removal Contractors for the County's Housing Facilities - September 13, 2023
Bruce County Public Library's TD Summer Reading Club Continues to Break Records - 
Bruce County Celebrates Residents' Council Week - September 11 to 17, 2023 - September 13, 2023
Update: Paisley Bridge Replacement Project Progresses On Budget - September 18, 2023
Bruce County Recruiting Plow Drivers and Road Patrollers for the Winter Season! - September 18, 2023
Program Offers Grants and Mentorships to "Spark" New Sustainable Tourism Ideas for Bruce County - September 19, 2023
Temporary Closure at Carrick Tract for Parking Expansion - September 20, 2023
Temporary Closure of Bruce County Rail Trail from Sideroad 30 to Sideroad 35 (South Bruce) - September 21, 2023
Council/Committee Meetings - Thursday, September 21, 2023 - September 21, 2023
Notice: Intersection Closure in Walkerton on Tuesday, September 26 - September 22, 2023
Innovative tech in Healthcare and Maritime industries the topic of upcoming talk at BCM&CC - September 25, 2023

6.3

Grey Bruce Public Health Correspondence

Community gatherings planned to mark International Overdose Awareness Day - August 28, 2023
GBPH issues alerts following multiple drug overdoses in Grey-Bruce - September 5, 2023
Grey-Bruce residents advised to take precautions during Extreme Heat event - September 5, 2023
Public assistance request - dog bite - Saugeen Shores - September 5, 2023
Grey Bruce Public Health leads collaborative project on preventing substance use among youth - September 25, 2023

6.4

General Correspondence

Canadian Nuclear Society August 2023 Newsletter - August 28, 2023
MPAC InTouch August 2023 - August 31, 2023
Community Living Kincardine and District September 2023 Newsletter - September 7, 2023
Maitland Conservation, Update Report August 2023

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

8.

Closed Session

• Motion

  THAT Committee of the Whole move into closed meeting at [time] for the purpose of considering personal matters about an identifiable individual, including municipal or local board employees (personnel), and litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (zoning infraction), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion.

9.

Business Arising from the Closed Session

10.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Council hereby adjourn at XX:XX.