The Corporation of the Township of Huron-Kinloss
Council Agenda

Monday, March 18, 2024

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Mary Rose Walden, Chief Administrative Officer
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• Christine Heinisch, Deputy Treasurer

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1.

Call to Order

The Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on March 18, 2024 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Adoption of Minutes

• Motion

  THAT the minutes of the Council meeting of March 11, 2024 be adopted as presented.   

4.

Delegations

Derek Nunn of Walker Construction will provide a presentation to Council on pavement preservation options, specifically regarding the bonded wearing course product which was applied to Township roads in 2023. 

5.

Financial Reports

5.1

February 2024 Accounts, TR-2024-03-8

• Motion

  That the Township of Huron-Kinloss Council receives for information Report TR-2024-03-8 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER hereby ratifies and confirms payment of the February 2024 accounts in the amount of $2,744,270.54

5.2

Revenue and Expenditure Reports to February 29, 2024, TR-2024-03-19

• Motion

  That Township of Huron-Kinloss Council receives for information Report TR-2024-03-19 Revenue and Expenditure Reports to February 29, 2024 prepared by Jodi MacArthur, Treasurer.

5.3

March 2024 Accounts, TR-2024-03-20

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information Report TR_2024-03-20 prepared by Sarah Phelan, Administrative Assistant/Finance;

  AND FURTHER authorizes payment of the March accounts in the amount of $ 473,009.25.

6.

Staff Report

6.1

Building and Planning

6.1.a

Request for Concurrence-Telecommunication Antenna Structure STC0249- Silver Lake Rd, BLDG-2024-03-10

• Motion

  THAT the Township of Huron Kinloss Council hereby receive for information Report BLDG-2024-03-10 prepared by Michele Barr, Deputy Chief Building Official;

  AND FURTHER provide a statement of concurrence to Share Tower Inc in support of the installation of a 65metre self-support tower structure STC0249 at Lt 21 Range 1 SDR Kinloss, Pts 3,4 &5 3R3658 Township of Huron Kinloss in accordance with the governing regulations set out by Innovation, Science and Economic Development Canada (ISCD)

  AND FURTHER THAT Council is aware that the jurisdiction for approval of the noted facility rests strictly with ISED Canada, and that the Township’s role is one of a commenting body to ISED Canada and the Applicant.

6.2

Treasury

6.2.a

2023 Statement of Remuneration, TR-2024-03-17

• Motion

  That Township of Huron-Kinloss Council hereby receives for information Report TR-2024-03-17 prepared by Jodi MacArthur, Treasurer.

6.2.b

2023 Statement of Development Charges, TR-2024-03-18

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2024-03-18 prepared by Jodi MacArthur, Treasurer.

6.2.c

Quarterly Tax Arrears Report, TR-2024-03-21

• Motion

  That the Township of Huron-Kinloss Council hereby receives for information Report TR-2024-03-21 as prepared by Phyllis Hunter, Taxation/Revenue Clerk.

6.3

Community Services

6.3.a

Ripley Medical Centre Update, CS-2024-03-15

• Motion

  That the Township of Huron-Kinloss Council hereby receives for information Report CS-2024-03-15 prepared by Mike Fair, Director of Community Services.

6.4

Chief Administrative Officer

6.4.a

March 2024 Hiring, CAO-2024-03-14

• Motion

  That the Township of Huron-Kinloss Council hereby receives for information Report CAO-2024-03-14 prepared by Leanne Scott, Human Resources Generalist.

7.

Correspondence Requiring Direction

8.

By-Laws and Agreements

8.1

Pollock Municipal Drain Repair 2024 By-law

• Motion

  THAT the " Pollock Municipal Drain Repair 2024 By-law" be deemed to be read a first, second, third time and finally passed and numbered at By-law No. 2024-18.

8.2

Wilken Municipal Drain Repair 2024 By-law

• Motion

  THAT the " Wilken Municipal Drain Repair 2024 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-19.

8.3

Sutton Municipal Drain Branch A Repair 2024 By-law

• Motion

  THAT the " Sutton Municipal Drain Branch A Repair 2024 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-20.

8.4

Guest Branch of Black Creek Municipal Drain Repair 2024 By-law

• Motion

  THAT the " Guest Branch of Black Creek Municipal Drain Repair 2024 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-21.

8.5

Thompson Lamont Deyell Municipal Drain Actual Cost Apportionment By-law

• Motion

  THAT the " Thompson Lamont Deyell Municipal Drain Actual Cost Apportionment By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-22.

8.6

Ripley Fire Hall Use Agreement - Ontario Provincial Police By-law

This agreement is to facilitate the change of location for use of space from the Ripley Medical Centre to the Ripley Fire Hall due to renovations, and is consistent with the agreement for the use of space at the Lucknow Fire Hall. 

• Motion

  THAT the " Ripley Fire Hall Use Agreement - Ontario Provincial Police By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-23.

8.7

Van Diepenbeek Drainage ( JC Millwrights Inc.) Tender Acceptance By-law

• Motion

  THAT the " Van Diepenbeek Municipal Drain ( JC Millwrights Inc.) Tender Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-24.

8.8

Special Events Amendment (1) By-law

• Motion

  THAT the " Speicial Events ( Amendment 1) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-25.

8.9

2024 Budget By-law

• Motion

  THAT the " 2024 Budget By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-26.

8.10

2024 Tax Rate By-law

• Motion

  THAT the " 2024 Tax Rate By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-27.

8.11

Health Care Reserve Fund By-law

• Motion

  THAT the " Health Care Reserve Fund By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-28.

8.12

Dust Control (da-Lee Dust Control Ltd.) 2024 By-law

• Motion

  THAT the " 2024 Dust Control ( Da-Lee Dust Control Ltd.) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-29.

8.13

Huron Landfill and Kinloss Landfill Engineering Services (GM BluePlan Engineering Limited) Quote Acceptance By-law

• Motion

  THAT the " Huron Landfill and Kinloss Landfill Engineering Services (GM BluePlan Engineering Limited) Quote Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-30.

8.14

Hydro One Services Agreement (Lake Range Drive) By-law

• Motion

  THAT the " Hydro One Services Agreement (Lake Range Drive) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-31.

8.15

Appoint Jeff Bradley Fire Chief By-law

• Motion

  THAT the " Appointment of Fire Chief Jeff Bradley By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-32.

8.16

Appoint Jessie Cepek as Landfill Attendant By-law

• Motion

  THAT the " Appoint Cepek as Landfill Attendant By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-33.

8.17

Dissolve Police Services Board By-law

• Motion

  THAT the " Dissolve the Police Services Board By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-34.

9.

Information

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 9.

9.1

Bruce County 2nd Annual Housing Forum

9.2

Ministry of the Environment, Conservation and Parks - Comprehensive Environmental Assessment Projects Regulation

9.3

Saugeen Conservation - Changes to Section 28 and 29 Regulations, effective April 1, 2024

9.4

Lake Huron 2022-2026 Lakewide Action and Management Plan

Lake Huron 2022-2026 Lakewide Action and Management Plan

10.

Township Committee Minutes Received

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.

10.1

Lucknow and District Joint Recreation Board

11.

Other Agency Minutes and Reports Received

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.

11.1

Maitland Valley Conservation Authority, Maitland Source Protection Authority

11.2

Maitland Conservation

11.3

Ontario Association of Police Services Board - Zone 5

11.4

Community Safety and Well-Being Advisory Committee

12.

New Business/ Council Reports

Council members have the opportunity to provide an update on Board and Committee meetings

13.

Confirming By-Law

• Motion

  THAT the "Confirmatory March (2) 2024" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-35.  

14.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your accessibility needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will  attempt to obtain these documents in an appropriate accessible format from a third party.

For assistance or to make a request please call 519-395-3735 or email [e-mail]

 

• Motion

  THAT this meeting adjourn at [TIME]