The Corporation of the Township of Huron-Kinloss

Committee of the Whole Meeting Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Members Present
  • Don Murray, Mayor
  • Jim Hanna, Deputy Mayor
  • Shari Flett, Councillor
  • Ed McGugan, Councillor
Members Absent
  • Larry Allison, Councillor
  • Scott Gibson, Councillor
  • Carl Sloetjes, Councillor
Staff Present
  • Jennifer White, Manager of Legislative Services/Clerk
  • Jodi MacArthur, Chief Administrative Officer
  • Mike Fair, Director of Community Services
  • Bill Klingenberg, Manager of Building & Planning Services
  • John Yungblut, Director of Public Works

Mayor Murray called the meeting to order at 7:00 p.m. Bill Klingenberg, Manager of Building and Planning/CBO attended electronically and all other members of Council and Staff attend in the Council Chambers. 

Ted Briggs, Great Lakes Advisor with the Ministry of Environment, Conservation and Parks presented information to Council on the Healthy Lake Huron Program.  

The Healthy Lake Huron initiative began in 2010 to follow- up on environmental stewardship work that has been taking place along the nearshore since the 1990's.

This initiative is a multi-stakeholder group, co-chaired by the Ministry of Environment, Conservation and Parks and Ministry of Agriculture, Food and Rural Affairs.  Actions focus on reducing soil loss and improving soil health and include the installation of stream buffers, berms and use of cover crops.  Other areas of focus include septic system inspections and upgrades and keeping livestock out of streams.  A key component of the initiative is outreach and education programs. 

Briggs noted that partnerships and collaboration are the key to maintaining momentum to continue environmental stewardship programs. 

Committee of the Whole inquired about the benefit of sharing data on the septic inspection program and water quality testing with the Ministry.  Staff will share the data.  

Committee noted that Council has the opportunity to impact soil retention, when considering drainage construction projects.  

Staff inquired about whether studies of the impact of zebra mussels trapping nutrients had been conducted.  Briggs noted that they had not, but that they were part of the changing eco-systems of the lake.  Briggs suggested that algae at the rock shoal is a combination of low water and zebra mussels, and may re-occur.  

Committee inquired as to the sites that the Healthy Lake Huron Program was doing Water testing.  Briggs noted that there were opportunities to coordinate testing to ensure overlap did not occur. 

Committee discussed whether other water quality programs could be incorporated, and Briggs noted that collaborations are being encouraged where possible and practicable.

The Township was commended on the foresight of implementing the septic re-inspection program.  Phil Beard, Maitland Valley Conservation Authority noted that the Township's program is being used to model programs in other areas, including the neighboring Township of Ashfield-Colborne-Wawanosh, where a program is being implemented this year.  

Committee inquired whether there would be a benefit to advocate to the Province that these types of Septic Re-inspection programs be made mandatory along the lakeshore. 

Beard commented that Rural Stormwater management, such as the Township's Bruce Beach Drain construction is the new approach to municipal drainage to address some of the water quality issues noted in the presentation.   

  • Resolution No.:05/06/2024 - 01
    Moved by:Jim Hanna
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLDG-2024-05-01, as prepared by Michele Barr, Deputy Chief Building Official.

    Carried

Committee inquired about the decrease in year over year permits issued.  Staff anticipate this will pick up as projects move forward.

  • Resolution No.:05/06/2024 - 02
    Moved by:Ed McGugan
    Seconded by:Jim Hanna

    THAT the Township of Huron-Kinloss Committee of the Whole receives for information, Report BLDG-2024-05-02, prepared by Bill Klingenberg, Manager of Building and Planning, CBO.

    Carried
  • Resolution No.:05/06/2024 - 03
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-05-7, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer.

    Carried
  • Resolution No.:05/06/2024 - 04
    Moved by:Jim Hanna
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2024-05-01 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

    AND FURTHER authorizes the Community Emergency Management Coordinator (CEMC) to issue the Special Events Permit for Dungannon Super Pull and Demo Derby when permit conditions are met.

    Carried
  • Resolution No.:05/06/2024 - 05
    Moved by:Ed McGugan
    Seconded by:Jim Hanna

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE-2024-05-01 prepared by Jeff Bradley, Fire Chief.

    Carried

Committee inquired whether a followup meeting had been conducted on the Black Creek Drain.   Committee requested additional training on the requirements of the Drainage Act.  Staff to follow-up. 

Committee 

  • Resolution No.:05/06/2024 - 06
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2024-05-23 prepared by Ken McCallum, Drainage Superintendent

    Carried
  • Resolution No.:05/06/2024 - 07
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-05-19 prepared by Mike Fair, Director of Community Services;

    AND FURTHER authorizes the appropriate By-law coming forward.

    Carried
  • Resolution No.:05/06/2024 - 08
    Moved by:Shari Flett
    Seconded by:Jim Hanna

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-05-20 prepared by Mike Fair, Director of Community Services.

    Carried

Committee inquired about the definition of All wheel facilities.  Staff noted these include more than just skate boards, and it could be any non-motorized equipment on wheels for kids.  Further was questioned as to whether motorized vehicles would be included in this strategy.  Staff noted that feedback would be solicited from the clubs and the community specifically about incorporating motorized vehicles on trails as part of engagement for this strategy. 

  • Resolution No.:05/06/2024 - 09
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-05-21 as prepared by Mike Fair, Director of Community Services.

    Carried

Committee discussed information on C40 City.  Staff had not heard of C40, but directed Committee to the Township's Climate Change Energy Action Plan for specific Township projects.  

Staff noted that Township projects have been selected to both reduce impact on climate change and result in cost savings to ratepayers.  Staff discussed adapting to changes as part of business operational change, and noted that the Township has selected a moderate approach and using new technologies to reduce energy costs. 

Committee noted that Climate Change has become politically charged and expressed concern that the Global Covenant of Mayors may not be agriculturally supportive.  Staff will look into this concern.

The Bruce Beach Drain Phase 1 construction is a good example of a climate adaptation project that the Township has recently completed. 

  • Resolution No.:05/06/2024 - 10
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2024-05-22 prepared by Mike Fair, Director of Community Services

    Carried

Committee inquired about the imported sewage disposal.  Staff indicated that it should be from within Township, but that it has been difficult to determine as there are mixed loads.  There is a fee for this disposal.  The goal is to retain capacity for the intended use of the lagoon, and to minimize environmental impacts.  Committee suggested that fees be increased to double current fees.  Staff noted that this would disproportionately affect smaller truck operators.  Staff are implementing a system where fees are by volume and when the volume system is competed it should increase revenues more equitably.  The Lucknow lagoon uses a different setup than Ripley, and would not be able to accept this type of material. 

Committee inquired again about whether Recreational Vehicle sewage disposal could be incorporated.  Staff indicated that facilities are not currently setup or approved for this type of disposal, but it could be considered during expansion of the services. 

  • Resolution No.:05/06/2024 - 11
    Moved by:Ed McGugan
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW2024-05-22 prepared by John Yungblut, Director of Public Works.

    Carried
  • Resolution No.:05/06/2024 - 12
    Moved by:Jim Hanna
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW2024-05-23 prepared by John Yungblut, Director of Public Works;

    AND agrees to enter into a six (6) month contract effective July 1, 2024 with Veolia Canada, Inc. for the provision of water and wastewater services in the amount of $376,449.95 plus HST;

    AND FURTHER authorizes the Director of Public Works and Clerk to sign all necessary documentation;

    AND FURTHER directs Staff to initiate the Request for Proposal (RFP) process for the procurement of water and wastewater services effective Jan. 1, 2025.

    Carried
  • Resolution No.:05/06/2024 - 13
    Moved by:Ed McGugan
    Seconded by:Jim Hanna

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-05-24 prepared by John Yungblut, Director of Public Works.

    Carried
  • Resolution No.:05/06/2024 - 14
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-05-25 prepared by John Yungblut, Director of Public Works;

    AND accepts the tender from Lavis Contracting Co. Limited in the amount of $790,185.75 plus HST for the paving of hot mix asphalt on Lake Range Dr., Con. 2 and Grey Ox Ave;

    AND FURTHER that the appropriate by-law come forward;

    AND FURTHER grants an exemption to Purchasing and Procurement Policy.

    Carried

Committee of the Whole discussed joint and severable liability impacts.  

  • Resolution No.:05/06/2024 - 15
    Moved by:Jim Hanna
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-05-26 prepared by John Yungblut, Director of Public Works;

    AND FURTHER directs Staff to prepare a draft Unopened Road Allowance Policy for Council consideration.

    Carried
  • Resolution No.:05/06/2024 - 16
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2024-05-27, prepared by John Yungblut, Director of Public Works.

    Carried

Committee noted that the Housing Forum was very impactful.  Members requested more information on the ratios used during the presentation.  Staff will reach out to the County to investigate. 

  • Resolution No.:05/06/2024 - 17
    Moved by:Ed McGugan
    Seconded by:Jim Hanna

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report BED-2024-05-11 prepared by Michelle Goetz, Manager of Strategic Initiatives and Amy Irwin, Economic Development Officer.

    Carried
  • Resolution No.:05/06/2024 - 18
    Moved by:Shari Flett
    Seconded by:Jim Hanna

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2024-05-12 as prepared by Amy Irwin, Economic Development Officer;

    AND FURTHER THAT an exemption be provided from By-law 2006-50 to permit refreshment vehicles to locate on municipal property, at no cost, for any municipally organized event in 2024,

    AND FURTHER THAT Staff be directed to review the refreshment vehicle by-law and provide a report to Council on suggested amendments.

    Carried
  • Resolution No.:05/06/2024 - 19
    Moved by:Ed McGugan
    Seconded by:Shari Flett

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-05-19 prepared by Leanne Scott, Human Resources Generalist;

    AND accepts with regret the resignation of Bill Klingenberg, Manager of Building & Planning Services/Chief Building Official.

    Carried
  • Resolution No.:05/06/2024 - 20
    Moved by:Jim Hanna
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-05-20, prepared by Mike Bartlett, Administrative Coordinator

    Carried
  • Resolution No.:05/06/2024 - 21
    Moved by:Ed McGugan
    Seconded by:Jim Hanna

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-05-19 prepared by Kelly Lush, Deputy Clerk;

    AND grants an exemption to the Noise By-law No. 2005-101 to permit music at a wedding reception on Saturday July 6, 2024 from 9:00 p.m. until 1:00 a.m. on Sunday, July 7, 2024 located at 353 Lake Range Drive, Kincardine;

    AND FURTHER grants an exemption to the Noise By-law No. 2005-101 to permit music at a wedding reception on Saturday, September 7, 2024 from 9:00 p.m. until 1:00 a.m. on Sunday, September 8, 2024 located at 701 Yosacha Place, Kincardine.

    Carried

Council appointee noted that a discussion occurred at the Board regarding remuneration of members of Council to attend the South Bruce OPP Detachment Board meetings.  

  • Resolution No.:05/06/2024 - 23
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-05-21 prepared by Kelly Lush, Deputy Clerk;

    AND FURTHER THAT Staff be directed to place a by-law on the Council agenda to confirm the appointment of the Community Appointees as recommended by the South Bruce OPP Detachment Board Advisory Committee.

    Carried

Council discussed the suggested changes and supported advocacy efforts. 

  • Resolution No.:05/06/2024 - 24
    Moved by:Shari Flett
    Seconded by:Jim Hanna

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-05-22, as prepared by Jennifer White, Manager of Legislative Services/Clerk;

    AND FURTHER THAT Staff be directed to place the proposed resolution on a Council agenda for consideration.

    Carried
  • Resolution No.:05/06/2024 -25
    Moved by:Ed McGugan
    Seconded by:Jim Hanna

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 5.0;

    AND FURTHER THAT Staff be directed to consider the request from the Minister when developing recommendations for new or updated fees.

    Carried

Staff noted that this is a developing trend for municipalities to institute levies to recoup costs for rural stormwater management.  This has been discussed internally, but no ideas brought forward for Council consideration. 

Staff noted that currently the agricultural community would benefit from the tax rate, but new levies would impact differently. Staff will consider this impact to the agricultural community and send a response to the MP.   Committee discussed the importance of agricultural representation in decision making.  

  • Resolution No.:05/06/2024 - 26
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

    Carried

An email was received and will be sent to the Clerk for circulation, regarding an invitation for members of Council to attend a local community group meeting.  It was noted that Staff have reached out to the Beach Associations to confirm dates of the Annual General Meetings and whether members of Council were being invited to attend. 

  • Resolution No.:05/06/2024 - 27
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at 9:01 p.m.

    Carried
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