The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:

Date:

Monday, June 19, 2023

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff Present

• Jennifer White, Clerk
• Mary Rose Walden, Chief Administrative Officer
• Chris Cleave, Fire Chief
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works

---

1.

Call to Order

Mayor Murray called the meeting to order at 7:00 p.m.

2.

Disclosure of Pecuniary Interest

None disclosed. 

3.

Adoption of the Minutes

• Resolution No.: 06/19/23 - 01
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the minutes of the Council meeting of June 12, 2023 (Planning) be adopted as presented.  

  Carried

4.

Delegations

4.1

Deloitte - Township of Huron-Kinloss Strategic Plan 2023-2033, Blue Print for Our Future

Trudy Parsons, Managing Director and Clark Hoskin, Senior Manager with Deloitte presented to Council an introduction to the Township of Huron-Kinloss Strategic Plan 2023-2033. 

Deloitte provided an overview of the timelines and process which will be used to develop the plan.  Stakeholder engagement will include Staff, Council, Community groups and the public.  The value of having a strategic plan was discussed.

Council requested more information on the types of engagements and groups that will be targeted.    Staff provided information on what that process will look like to ensure that a robust engagement occurs.  More information will be provided after a strategic planning meeting next week.  

Council requested information on what measures will determine if the goals have been met in the plan.  Parsons provided information on how the Key Performance Indicators (KPIs) will be developed, and these KPIs will be the tools used to measure the objectives.  Parsons spoke of the importance of having realistic measures that can be achieved.

5.

Financial Reports

5.1

Previous Month Actual Accounts – May 2023, TR-2023-06-44

Council inquired about a Canada Post charge, which Staff indicated was for postage. 

• Resolution No.: 06/19/23 - 02
  Moved by: Larry Allison
  Seconded by: Shari Flett

  That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-06-44 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER ratifies and confirms payment of the May accounts in the amount of $1,570,065.70.

  Carried

5.2

Revenue and Expenditure Reports to May 31, 2023, TR-2023-06-45

• Resolution No.: 06/19/23 - 03
  Moved by: Scott Gibson
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-06-45 prepared by Jodi MacArthur, Treasurer.

  Carried

5.3

June 2023 Accounts, TR-2023-06-46

• Resolution No.: 06/19/23 - 04
  Moved by: Carl Sloetjes
  Seconded by: Larry Allison

  That the Township of Huron-Kinloss Council hereby authorizes payment of the June accounts in the amount of $3,463,988.73.

  Carried

6.

Staff Reports

6.1

Treasury

6.1.1

Minutes of Settlement, TR-2023-06-47

• Resolution No.: 06/19/23 - 05
  Moved by: Shari Flett
  Seconded by: Scott Gibson

  That the Township of Huron-Kinloss hereby receives for information Report Number TR-2023-06-47 as prepared by Phyllis Hunter, Taxation/Revenue Clerk – Township of Huron-Kinloss

  Carried

6.2

2023-2033 Strategic Plan: Blueprint for our Future, CAO-2023-05-15

This report was discussed verbally at the June 5, 2023 Committee of the Whole meeting but was not included on the agenda due to a technical issue.  The written report was provided for information only.  

6.3

Fire Department

6.3.1

Lucknow Fire Department Updated Pumper Truck Proposal, FIRE-2023-06-28

Council inquired about the delivery time for the new proposed vehicle.  Staff indicated a 6 week delivery timeline.  Staff indicated that the turret nozzle feature is not available on this truck.  

• Resolution No.: 06/19/23 - 06
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  WHEREAS Council, through the June Confirmatory By-law approved Committee of the Whole recommendation 06/05/23 – 06 which approved the purchase of Vortex Model Pumper Truck for the Lucknow District Fire Department pending Fire Board and Ashfield-Colborne-Wawanosh Council approval;

  AND WHEREAS at the special meeting of the Lucknow and District Fire Board on June 17, 2023, the Board defeated the motion to approve the purchase;

  AND WHEREAS the Lucknow and District Fire Board passed resolution 06/17/23 LDFB - 01 to recommend the respective Councils accept a new proposal as outlined in Report FIRE-2023-06-28;

  NOW THEREFORE BE IT RESOLVED THAT the Township of Huron-Kinloss Council hereby receives Report Number FIRE2023-06-28 prepared by Chris Cleave, Fire Chief.

  AND FURTHER accepts the proposal and costing as submitted by Dependable Emergency Vehicles;

  AND FURTHER directs the Fire Chief to proceed with the purchase of the proposed FC-94 Model Pumper Truck for the Lucknow District Fire Department as recommended by the Lucknow and District Fire Board;

  AND FURTHER That the source of funding for this purchase be the Near-Term Investments Funding, with the source of funding for the difference between the purchase price and the Near-Term Investments Funding being the Fire Equipment Reserve.

  AND FURTHER directs the Clerk to put a by-law on the agenda as a matters arising.

  Carried

7.

By-Laws and Agreements

7.1

Asset Retirement Obligation Policy By-Law

• Resolution No.: 06/19/23 - 07
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the "Asset Retirement Obligation Policy By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-66.

  Carried

7.2

Township Vehicle Use Policy Amendment By-Law

• Resolution No.: 06/19/23 - 08
  Moved by: Scott Gibson
  Seconded by: Jim Hanna

  THAT the "Township Vehicle Use Policy Amendment (1) By-law”" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-67.

  Carried

7.3

2023 Guide Rails Tender Acceptance By-Law

• Resolution No.: 06/19/23 - 09
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the "2023 Guide Rails Tender Acceptance By-Law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-68.

  Carried

7.4

Accept a Quote for one (1) Landfill Compactor By-Law

• Resolution No.: 06/19/23 - 10
  Moved by: Shari Flett
  Seconded by: Scott Gibson

  THAT the "Accept a Quote for one (1) Landfill Compactor By-Law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-69.

  Carried

7.5

Zoning Amendment By-Law - Z-2023-029 Shelton

• Resolution No.: 06/19/23 - 11
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT the "Zoning Amendment By-law Z-2023-029 Shelton By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-70.

  Carried

7.6

Zoning By-Law Amendment - Z-2023-041 Kempton

• Resolution No.: 06/19/23 - 12
  Moved by: Carl Sloetjes
  Seconded by: Larry Allison

  THAT the "Zoning By-Law Amendment - Z-2023-041 Kempton By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 71. 

  Carried

7.7

Ripley-Huron Pumper Truck (Acres/Dependable Emergency Equipment) Quote Acceptance By-law

• Resolution No.: 06/19/23 - 13
  Moved by: Scott Gibson
  Seconded by: Jim Hanna

  THAT the "Ripley-Huron Pumper Truck  (Acres/Dependable Emergency Equipment) Quote Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 -72. 

  Carried

7.8

Appoint Fidler as Landfill Attendant By-law

Staff inquired about the position titles for the landfill.  

• Resolution No.: 06/19/23 - 14
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the "Appoint Fidler as Landfill Attendant By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-73.

  Carried

7.9

Lucknow District Pumper Truck (Dependable Emergency Equipment) Quote Acceptance By-law

• Resolution No.: 06/19/23 - 15
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the "Lucknow District Pumper Truck (Dependable Emergency Equipment) Quote Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 074. 

  Carried

8.

Information

9.

Township Committee Minutes Received

• Resolution No.: 06/19/23 - 16
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 9.0.

9.1

Township of Huron-Kinloss Police Services Board

10.

Other Agency Minutes and Reports Received

• Resolution No.: 06/19/23 - 17
  Moved by: Carl Sloetjes
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.0

10.1

Bruce Area Solid Waste Recycling

10.2

Municipal Innovation Council

10.3

Maitland Valley Conservation

11.

New Business/Council Reports

Council members had the opportunity to provide an update on Board and Committee meetings. 

Councillor Flett provided information on a LAS automated speed enforcement bulletin issued by the Association of Municipalities of Ontario.  This matter was referred to Staff.  A discussion as to jurisdiction of speed related offences took place.

The Mayor requested a meeting be scheduled for a possible tour and ideas from staff on options related to increasing safety on Boiler Beach Road.  

Staff reported that the landfill will be closed this Friday due to a lack of staff available.  

A property owner has shared a by-law enforcement issue on social media.  The Mayor reminded Council that should they receive calls about this or similar issues, that By-law Enforcement is doing the job of enforcing the policies and by-laws enacted by Council.     

11.1

Repeal Community Flag Policy

Council inquired about the types of flags that would be excluded should this policy be repealed.  

Council discussed the types of flags that have been requested and flown in the past under this policy.  Staff confirmed that the existing policy prohibits flags that support discrimination, hatred, violence or prejudice.  Staff confirmed that repealing the policy would not affect government flags or the half-masting policy. 

• Resolution No.: 06/19/23 - 18
  Moved by: Ed McGugan
  Seconded by: Shari Flett

  WHEREAS the Township of Huron-Kinloss passed By-law 2018-62 being a by-law to Adopt a Community Flag Raising Policy to establish the framework to govern requests for flag raisings and to establish a consistent protocol for flying of flags at the community flag pole at the entrance to Memorial Park and the Ripley-Huron Community Centre;

  AND WHEREAS Council no longer supports the raising of flags as a symbol to enhance public awareness or activities, identify significant events and historical commemorations;

  NOW THEREFORE BE IT RESOLVED that the Council of the Township of Huron-Kinloss direct Staff to bring forward a By-law to repeal By-law No. 2018-62;

  AND FURTHER THAT the Township of Huron-Kinloss does not support the raising of community flags on Township property. 
• Amendment:
  Resolution No.: 06/19/23 - 18B
  Moved by: Scott Gibson
  Seconded by: Carl Sloetjes

  THAT this be deferred to the August Committee of the Whole Meeting.  

  Carried

12.

Closed Session

• Resolution No.: 06/19/23 - 19
  Moved by: Shari Flett
  Seconded by: Scott Gibson

  THAT the Township of Huron-Kinloss Council move into closed meeting at 8:05 p.m. for the purpose of a proposed or pending acquisition or disposition of land by the municipality or local board (Ripley Industrial Park), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

13.

Business Arising from the Closed Session

Council arose from closed meeting at 8:17 p.m. The Mayor reported that a closed meeting had been held and direction provided to Staff.

• Resolution No.: 06/19/23 - 20
  Moved by: Larry Allison
  Seconded by: Shari Flett

  WHEREAS Council received an offer from a private sector business to purchase the Industrial Park Land;

  AND WHEREAS Council discussed the proposal in closed session under section 239 (2) (c) of the Municipal Act "a proposed or pending acquisition or disposition of land by the municipality or local board";

  NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Huron-Kinloss authorize the Chief Administrative Officer to negotiate the purchase per the confidential report;

  AND FURTHER THAT Staff be directed to engage the Township solicitor to draft a formal Offer to Purchase as outlined in the report;

  AND FURTHER THAT the Mayor and CAO be authorized to execute the offer to purchase the Industrial Park Lands and other such documents as required.

  Carried

14.

Confirming By-Law

• Resolution No.: 06/19/23 - 21
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the "Confirmatory June 2023 (2)" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-75.   

  Carried

15.

Adjournment

• Resolution No.: 06/19/23 - 21
  Moved by: Scott Gibson
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby adjourn at 8:19 p.m.

  Carried