The Corporation of the Township of Huron-Kinloss
Council Agenda

Monday, December 16, 2024

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Jodi MacArthur, Chief Administrative Officer
• Jeff Bradley, Fire Chief
• Mike Fair, Director of Community Services
• Christine Heinisch, Manager of Financial Services/Treasurer
• John Yungblut, Director of Public Works
• Brett Pollock, Manager of Building and Planning, CBO

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1.

Call to Order

The Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on December 16, 2024 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Adoption of Minutes

• Motion

  THAT the minutes of the Council meeting of November 18, 2024 and the Committee of the Whole minutes of December 2, 2024 be adopted as presented.  

4.

Delegations

4.1

Huron Shores ATV Club

Tyler Johnston, President of the Huron Shores ATV Club will provide Council information on the Club and discuss future trail opportunities the Club is interested in pursuing.

5.

Financial Reports

5.1

Accounts December 2024, TRE-2024-12-73

• Motion

  That the Township of Huron-Kinloss Council hereby authorizes payment of the December accounts in the amount of $ 2,335,400.30

5.2

Previous Month Actual Accounts – November 2024, TRE-2024-12-71

• Motion

  THAT the Township of Huron-Kinloss Council hereby ratifies and confirms payment of the November 2024 accounts in the amount of $1,084,895.45.

5.3

Revenue and Expenditure Reports to November 30, 2024, TRE-2024-12-72

• Motion

  THAT the Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to November 30, 2024 prepared by Christine Heinisch, Treasurer.

6.

Staff Report

6.1

Treasury

a.

Minutes of Settlement December 2024, TRE-2024-12-70

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives Report TRE-2024-12-70 as prepared by Phyllis Hunter; Taxation/Revenue Clerk;

  AND FURTHER THAT Council approve the applications as outlined in this report.

6.2

Public Works

a.

Water and Wastewater Operations 2025 Agreement, PW-2024-12-53

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives Report PW-2024-12-53, prepared by John Yungblut, Director of Public Works;

  AND FURTHER approves entering into an agreement (pending legal review) with Ontario Clean Water Agency (OCWA) for the provision of water and wastewater operation and maintenance services over a five-year term in the amount of $4,331,276.13 not including HST;

  AND FURTHER Council direct staff to sign all necessary documents.

6.3

Chief Administrative Officer

a.

Hiring Report December 2024, CAO-2024-12-40

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information Report CAO-2024-12-40 prepared by Leanne Scott, Human Resources Generalist confirming the hiring of the Seasonal Snow Plow Operator and the Landfill Operator in Charge;

  AND FURTHER authorizes the appropriate by-law to come forward as matters arising on tonight’s agenda confirming the hiring of Jim Lefeuvre as Landfill Operator in Charge.

6.4

Legislative Services

a.

Planning Services Memorandum of Understanding- Bruce County, CLK-2024-12-50

• Motion

  THAT the Township of Huron-Kinloss Council receive Report CLK-2024-12-50 prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER that the appropriate by-law be brought forward as a matters arising to endorse the Memorandum of Understanding for delivery of planning services.

7.

Correspondence Requiring Direction

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 7;

  AND FURTHER that direction is provided to staff.  

7.1

Saugeen Valley Conservation Authority

The Saugeen Valley Conservation Authority is inviting public to share their thoughts on the updated Environmental Planning and Regulations (ERP) Policies Manual. https://www.saugeenconservation.ca/en/permits-and-planning/resources/Environmental-Regulations/EPRPolicyManual_DRAFT_COMPILED-DOCUMENT_FNL.pdf

The consultation period is open until Monday, January 6, 2025.

For more information and to submit feedback, visit www.saugeenconservation.ca/policymanual 

7.2

Resident Concern - re: snow removal on Township Property

8.

By-Laws and Agreements

8.1

Community Support Policy By-law

• Motion

  THAT the "Community Support Policy By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-118.

8.2

Ripley Medical Centre Occupancy Agreement (Dr. Shyu) By-law

• Motion

  THAT the "Ripley Medical Centre Occupancy Agreement (Dr. Shyu) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024.119. 

8.3

Adopt Parks and Trails Plan By-law

• Motion

  THAT the "Adopt Parks and Trails Plan By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-120.

8.4

Work from Home Policy By-law

• Motion

  THAT the "Work from Home Policy By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-121.

8.5

Summer Student Wages By-law

• Motion

  THAT the "Summer Student Wages By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-122.

8.6

Part of Plan 20 and Part of Plan 101 (Kinsmen) Deeming By-law

• Motion

  THAT the "Part of Plan 20 and Part of Plan 101 (Kinsmen) Deeming By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-123.

8.7

Consolidated Council and Committee Appointment Amendment (7) By-law

• Motion

  THAT the "Consolidated Council and Committee Appointment 2022-2026 Amendment (7) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2022-124. 

8.8

2025-2026 Non-Union Municipal Employee and Volunteer Firefighter Remuneration By-law

• Motion

  THAT the "2025-2026 Non-Union Municipal Employee and Volunteer Firefighter Remuneration By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-125. 

8.9

Council and Committee Remuneration By-law

• Motion

  THAT the "Council and Committee Remuneration By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-126.

8.10

Matters Arising

a.

Ontario Clean Water Agency Water and Wastewater Services Agreement By-law

b.

Landfill Operator in Charge By-law

c.

County of Bruce Planning Services Agreement By-law

9.

Information

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 9.

9.1

Ministry of Health - Ontario Adding 100 New Family Doctors in Rural and Northern Communities

9.2

News Release - Ontario Restoring Safety to Parks and Public Spaces

a.

City of Cambridge, Councillor Adam Cooper - Mental Health, Addiction and Homeless Encampments

Councillor Adam Cooper with the City of Cambridge is asking for support from fellow Councillors in requesting the Province to take action on mental health, addiction and homeless encampments.

9.3

Petition Received - Opposition to Proposed Pickleball Courts at Lions Park

The issue noted in this petition has been resolved.  The Lions Park is no longer being considered as a preferred location for Pickleball Courts within the Parks and Trails Plan.  

9.4

Bruce C Nuclear Project - Response to the Summary of Issues Now Available on the Canadian Impact Assessment Registry

9.5

Ministry of the Environment, Conservation and Parks: Proposing to amend O. Reg. 153/04 Records of Site Condition and the Environmental Protection Act (EPA)

The Ministry of Environment, Conservation and Parks is proposing the amendment to O. Reg 153/04 Records of Site Condition and the Environmental Protection Act to support building more homes faster by reducing the need for a record of site condition where it is not supporting brownfields redevelopment. These proposed amendments would apply to low-risk sites and would continue to ensure that human health and the environment are protected.

To review the proposed amendments in more detail and to provide your feedback, please visit ERO #019-9310 which is available for public comment until January 10, 2025. 

9.6

Letter of Congratulation Mayor Murray elected Deputy Warden Bruce County

10.

Township Committee Minutes Received

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.

10.1

Lucknow and District Joint Recreation Board

11.

Other Agency Minutes and Reports Received

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.

11.1

Multi Municipal Energy Working Group

11.2

Bruce Area Solid Waste Recycling

11.3

Municipal Innovation Council

11.4

Maitland Conservation Membership

12.

New Business/ Council Reports

Council members have the opportunity to provide an update on Board and Committee meetings

13.

Closed Session

• Motion

  THAT the Township of Huron-Kinloss Council move into closed meeting at [time] for the purpose of considering: 

  1) a trade secret or scientific, technical, commercial, financial or labour relations information , supplied in confidence to the municipality or local board, which, if disclosed could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of person or organization (Westario Power);

  2) a proposed or pending acquisition or disposition of land by the municipality or local board (acquisition of land);
  
  

  3) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (legal update on various matters);

  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

14.

Business Arising from the Closed Session

15.

Confirming By-Law

• Motion

  THAT the "Confirmatory December 2024 " By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-130.

16.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your accessibility needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will  attempt to obtain these documents in an appropriate accessible format from a third party.

For assistance or to make a request please call 519-395-3735 or email [e-mail]

 

• Motion

  THAT this meeting adjourn at [TIME]