The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, March 04, 2024

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Mary Rose Walden, Chief Administrative Officer
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works
• Christine Heinisch, Deputy Treasurer

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on March 4, 2024 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

B.M. Ross and Associates Limited

Lisa Courtney of B.M. Ross and Associates Limited will provide Council with a presentation on Development Charges and the Septic Inspection Program.

4.

Staff Reports

4.1

Treasury

4.1.a

Septic Inspection Program 2024 Budget, TR-2024-03-14

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report TR-2024-03-14 prepared by Jodi MacArthur, Treasurer and;

  FURTHER accept the 2024 septic inspection program budget as presented.

4.2

Building & Planning

4.2.a

February 2024 Monthly Building Status Report, BLDG-2024-03-8

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information, Report BLDG-2024-03-8, as prepared by Bill Klingenberg, Manager of Building and Planning, CBO.

4.2.b

Kennel By-Law, BLDG-2024-03-9

• Motion

  THAT the Township of Huron Kinloss Committee of the Whole hereby receives for information Report BLDG-2024-03-9 prepared by Bill Klingenberg, Manager of Building and Planning.

4.3

By-law Enforcement

4.3.a

February 2024 Monthly Municipal By-Law Enforcement Status Report, BLE-2024-03-4

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-03-4, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer.

4.4

Fire Department

4.4.a

Emergency Management and Health and Safety Summary February 2024, FIRE-2024-03-7

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2024-03-7 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

4.4.b

Fire and Emergency Services Report – February 2024 Summary, FIRE-2024-03-8

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2024-03-8 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator- CEMC.

4.4.c

Special Event Permit, FIRE-2024-03-9

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report FIRE-2024-03-09, prepared by Mel Moulton Emergency Services/ Health & Safety Coordinator- CEMC;

  AND FURTHER approves the changes to the Special Event By-law and authorizes the appropriate By-laws to be brought forward.

4.5

Drainage

4.5.a

Van Diepenbeek Municipal Drain Tender Results, DRAIN-2024-03-2

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2024-03-2 prepared by Jennifer White, Manager of Legislative Services;

  AND FURTHER THAT Staff bring forward a by-law to award the construction of drainage works to JC Millwrights Inc. in the amount of $178,773.74 exclusive of applicable taxes.

4.6

Treasury Continued

4.6.a

Water Quality Monitoring Program 2024 Budget, TR-2024-03-15

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report TR-2024-03-15 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER direct staff to bring back a report prior to developing the 2025 budget to determine the future status of the water quality monitoring program.

4.6.b

2024 Budget Revisions, TR-2024-03-16

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information Report TR-2024-03-16 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER approves the revisions to the 2024 Draft Budget and directs Staff to provide notice of intention to adopt the 2024 budget;

  AND FURTHER THAT the appropriate By-laws be brought forward on March 18, 2024.

4.7

Community Services

4.7.a

2024 March Parks and Facilities Update, CS-2024-03-11

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-03-11 prepared by Matt McClinchey, Parks, and Facilities Supervisor.

4.7.b

2024 March Community Services Programming, CS-2024-03-12

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-03-12 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator.

4.7.c

Green Inclusive Community Buildings (GCIB) Program and Electricity and Natural Gas Usage for the Ripley-Huron Community Centre, CS-2024-03-13

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CS-2024-03-13 prepared by Mike Fair, Director of Community Services.

4.7.d

2024 March Community Services Status Report, CS-2024-03-14

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report CS-2024-03-14 prepared by Mike Fair, Director of Community Services.

4.8

Public Works

4.8.a

Water Wastewater March 2024, PW-2024-03-7

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2024-03-7 as prepared by John Yungblut, Director of Public Works.

4.8.b

2024 Dust Control RFQ, PW-2024-03-8

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-03-8 prepared by John Yungblut, Director of Public Works;

  AND FURTHER accept the quotation from Da-Lee Dust Control Ltd. in the amount of $0.34 per litre to supply, haul and apply dust suppressants on Township gravel roads in 2024;

  AND FURTHER that the appropriate By-law come forward.

4.8.c

Transportation March 2024, PW-2024-03-9

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2024-03-09, prepared by John Yungblut, Director of Public Works.

4.8.d

Waste Management March 2024, PW-2024-03-10

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2024-03-10, prepared by John Yungblut, Director of Public Works.

4.8.e

Landfill Engineering Services RFP, PW-2024-03-11

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2024-03-11, prepared by John Yungblut, Director of Public Works.

  AND FURTHER accepts the proposal from GM BluePlan Engineering Limited for the provision of engineering services for the Huron Landfill and Kinloss Landfill over a five-year term in the amount of $194,500 not including HST.

  AND FURTHER authorizes the appropriate By-law be brought forward.

4.8.f

Lake Range Dr. Hydro Servicing Expansion Agreement, PW-2024-03-12

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2024-03-12, prepared by John Yungblut, Director of Public Works;

  AND authorizes entering into a hydro servicing agreement with Hydro One Networks Inc. for the expansion of hydro services on Lake Range Drive;

  AND FURTHER authorizes Staff to proceed with Option A as outlined;

  AND FURTHER authorizes recovering 25% of the total cost from the owner of PLAN M77 BLK A, BLK B SEC; M-77 PCL A-2, PCL B-5 RP;3R4736 PART 1 & 2;

  AND FURTHER authorizes recovering 25% of the total cost from the owner of PLAN M77 PT BLK B RP 3R4736; PART 4 UNREG;

  AND FURTHER authorizes entering into an easement agreement with Hydro One Networks Inc;

  AND FURTHER authorizes any appropriate by-laws be brought forward to the next Council meeting.

4.9

Business & Economic Development

4.9.a

2024 March Manager of Strategic Initiatives Status Update, BED-2024-03-6

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2024-03-6, prepared by Michelle Goetz, Manager of Strategic Initiatives;

  AND FURTHER authorizes staff to submit an application to the Ontario Trillium Foundation capital grant program for the Lucknow Community Centre Roof Replacement Project.

4.9.b

2024 March Economic Development Officer Status Update, BED-2024-03-7

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2024-03-7 as prepared by Amy Irwin, Economic Development Officer.

4.10

Chief Administrative Officer

4.10.a

NWMO March 2024 Community Initiatives Update, CAO-2024-03-11

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-03-11, prepared by Mike Bartlett, Administrative Coordinator.

4.10.b

2024 Early Investment in Education and Skills Program – Guideline and Committee Appointment, CAO-2024-03-12

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CAO-2024-03-12 prepared by Mike Bartlett, Administrative Coordinator;

  AND FURTHER confirms the 2024 EIES program guidelines and the appointment of Christine Heinisch to the EIES committee.

4.10.c

Nuclear Waste Management Organization Significant Neighbouring Community Working Group Terms of Reference, CAO-2024-03-13

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-03-13 prepared by Mary Rose Walden, Chief Administrative Officer;

  AND FURTHER approves the updated Terms of Reference for the Nuclear Waste Management Organization Significant Neighbouring Community Working Group.

4.11

Legislative Services

4.11.a

Noise Exemption Request – Havelock Street, Lucknow and 577 Walter Street, Lucknow, CLK-2024-03-10

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-03-10 prepared by Kelly Lush, Deputy Clerk;

  AND grants an exemption to Noise By-Law No. 2005-101 to permit music at a wedding reception on June 15, 2024, until 1:00 a.m. on Sunday, June 16, 2024 at 684 Havelock Street in Lucknow;

  AND FURTHER grants an exemption to Noise By-law No. 2005-101 for the Dungannon Tractor Pull and Demolition Derby on the evening of June 14^th, 2024 until June 15^th at 1:00 a.m. and the evening of June 15^th until June 16^th at 1:00 a.m providing a special event permit is approved for the event.

4.11.b

Resolutions for Consideration March 2024, CLK-2024-03-11

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-03-11 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER THAT the Committee of the Whole support resolution #__________, __________, _________, _________, _________, _________ , __________ .

  AND FURTHER direct staff to distribute as they see fit.

4.11.c

Minister Delegation Topics 2024, CLK-2024-03-12

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive Report CLK-2024-03-12 as prepared by Jennifer White, Manager of Legislative Services/Clerk.

4.11.d

Boundaries Act Dispute Settlement – Encroachments and Land Sale, CLK-2024-03-13

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive for information Report CLK-2024-03-13 as prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER THAT the direction provided to Staff to proceed with the administrative steps to stop up and close the portion of the road allowance, declare the lands surplus to municipal needs, convey the lands and enter into necessary encroachment agreements as applicable be affirmed;

  AND FURTHER THAT the appropriate by-laws be brought forward.

4.11.e

Animal Control By-law Requests for Hearing, CLK-2024-03-14

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive for information Report CLK-2024-03-14 as prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER THAT the guidelines outlined in the report be used to facilitate the required Hearing and provided to the appellants in advance of the meeting.

5.

Correspondence Requiring Direction

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

EPCOR - Notice of Commodity-Related Price Decrease Estimate - April 2024

6.2

Saugeen Valley - Changes to Section 28 and 29 Regulations effective April 1, 2024

6.3

Ontario Clean Water Agency

6.4

Ministry of Natural Resources and Forestry - Conservation Authorities Act Updates

6.5

Notice: Kincardine Community Improvement Plan

6.6

Request to review By-law

Staff are reviewing the request and will report back to Council.  Note that some personal information has been redacted from the agenda document for privacy purposes.  

6.7

AMO Correspondence

AMO Watchfile - February 1, 2024
AMO Watchfile - February 15, 2024
AMO Watchfile - February 22, 2024

6.8

County of Bruce Correspondence

BCM&CC Climate Change in a Box Education Tool-kit - February 1, 2024
Council/Committee Meetings - Thursday, February 1, 2024
Council Receives Update of Walkerton Bridge Project - February 1, 2024
Getting Prepared for Power Outages - February 1, 2024
Proposed Alternate Truck Route for Walkerton Bridge Project - February 1, 2024
Spruce the Bruce Community Development Program Now Open - February 1, 2024
Bruce County Paramedic Services and Ontario Provincial Police Hosting Recruitment Event - February 7, 2024
Human Trafficking Education Events in Bruce and Grey County - February 7, 2024
Family Day at the BCM&CC - February 8, 2024
New Explore the Bruce Rewards App Launches - February 12, 2024
Bruce County Seeks Input on Child Care and Early Years Services - February 12, 2024
County Administration Buildings Closed for Family Day - February 14, 2024
Council/ Committee Meetings - February 15, 2024
Bruce County Public Library Starts Booking Community Tax Program Appointments - February  15, 2024
Notice: Alternating Lane Closures on Durham Street Bridge in Walkerton - February 20, 2024
Winter/Load Restrictions will be in effect on several Bruce County Roads - February 23,2024
International Women's Day in Chesley - February 23, 2024
BCM&CC " The Whisper Project" - February 26, 2024

6.9

General Correspondence

Community Living Kincardine and District February Newsletter - February 1, 2024
Lake Huron Coastal Centre update - February 2, 2024
RT-07 February Newsletter - February 1, 2024
Crime Stoppers of Grey Bruce Annual Golf Classic - February 2, 2024
South Bruce Grey Health Centre Emergency Department Reductions, Durham Site - February 16, 2024

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

8.

Closed Session

• Motion

  THAT Council move into closed meeting at [time] for the purpose of:

  1)personal matters about an identifiable individual, including municipal or local board employees (tax arrears complaint); 

  2) personal matters about an identifiable individual, including municipal or local board employees (Recruitment Fire Chief);

  3) personal matters about an identifiable individual, including municipal or local board employees (Recruitment Landfill Attendant) ;

  pursuant to Section 239(2) of the Municiapl Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

9.

Business Arising from the Closed Session

10.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at XX:XX.