The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, November 06, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Mary Rose Walden, Chief Administrative Officer
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works
• Bill Klingenberg, Manager of Building & Planning Services
• Shane Watson, Fire Chief

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on November 6, 2023  in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

Bruce County Public Library

Brooke McLean, Bruce County Library Services Director will provide an update on the Bruce County Public Libraries.

3.2

Municipal Innovation Council

Tony Houad, Director, Municipal Innovation Council will provide an update.

4.

Staff Reports

4.1

Building & Planning

4.1.1

October Monthly Building Status Report, BLDG-2023-11-24

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information, Report BLE-2023-11-24 prepared by Bill Klingenberg, Manager of Building and Planning, CBO.

4.2

By-law Enforcement

4.2.1

By-law Enforcement Services Pilot Summer Program Conclusion, BLE-2023-10-21

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receive for information Report BLE-2023-10-21 prepared by Bill Klingenberg, Manager of Building and Planning Services/CBO, and Heather Falconer, Municipal By-Law Enforcement Officer;

  AND FURTHER directs Staff __________.

4.2.2

October 2023 Monthly Municipal By-Law Enforcement Status Report, BLE-2023-11-23

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2023-11-23 prepared by Heather Falconer, Municipal By-Law Enforcement Officer:

4.3

Fire Department

4.3.1

Fire and Emergency Services Monthly Activities Report October 2023, FIRE-2023-11-36

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report  FIRE-2023-11-36 prepared by Shane Watson, Fire Chief.

4.3.2

Emergency Management and Health and Safety October 2023 Summary, FIRE-2023-11-37

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2023-11-37, prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

4.4

Treasury

4.4.1

Ontario Municipal Partnership Fund 2024, TR-2023-11-69

• Motion

  That the Township of Huron-Kinloss Committee of the whole hereby receives for information Report  TR-2023-11-69 prepared by Jodi MacArthur, Treasurer.

4.4.2

2024 Saugeen Valley Conservation Authority Budget, TR-2023-11-70

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report TR-2023-11-70 prepared by Jodi MacArthur, Treasurer.

   

4.4.3

2024 Saugeen Valley Conservation Authority Budget, TR-2023-11-70

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report  TR-2023-11-70 prepared by Jodi MacArthur, Treasurer.

4.5

Community Services

4.5.1

2023 November Status Report, CS-2023-11-50

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2023-11-50 prepared by Mike Fair, Director of Community Services.

4.5.2

Community Services Programming Update – November 2023, CS-2023-11-51

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2023-11-51 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator

4.5.3

2023 November Parks and Facilities Update, CS-2023-11-52

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2023-11-52 prepared by Matt McClinchey, Parks, and Facilities Supervisor.

• Motion

4.6

Public Works

4.6.1

Water Wastewater November 2023, PW-2023-11-52

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report  PW-2023-11-52 prepared by John Yungblut, Director of Public Works.

4.6.2

Transportation November 2023, PW-2023-11-53

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2023-11-53, prepared by John Yungblut, Director of Public Works

  AND FURTHER directs Staff to bring forward a By-law to repeal By-Law 2002-18 known as the Dry Culvert Policy.

4.6.3

Waste Management November 2023, PW-2023-11-54

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2023-11-54, prepared by John Yungblut, Director of Public Works.

4.7

Business & Economic Development

4.7.1

October 2023 – The Hub Status Report, BED-2023-11-41

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2023-11-41 prepared by Will LeGrand, Business Development Coordinator.

4.7.2

November 2023 Manager of Strategic Initiatives Status Update, BED-2023-11-42

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report  BED-2023-11-42, prepared by Michelle Goetz, Manager of Strategic Initiatives.

4.7.3

November 2023 Business and Economic Officer Status Report, BED-2023-11-43

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2023-11-43 prepared by Amy Irwin, Business and Economic Officer.

4.8

Chief Administrative Officer

4.8.1

2023-2033 Strategic Plan: Blueprint for our Future Status Update, CAO-2023-11-37

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report  CAO-2023-11-37, prepared by Michelle Goetz, Manager of Strategic Initiatives.

4.8.2

NWMO Community Initiatives and 2024 Community Well-Being Program Update, CAO-2023-11-38

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2023-11-38, prepared by Mike Bartlett, Administrative Coordinator.

4.9

Legislative Services

4.9.1

Resolutions for Consideration November 2023, CLK-2023-11-61

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-11-61 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER THAT Committee of the Whole support resolution #__________, __________, _________, __________, _________, _________ as outlined in the report;

  AND FURTHER THAT Staff be directed to distribute as they see fit.

4.9.2

2024 Proposed Council Schedule and Conference Dates, CLK-2023-11-62

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive for information Report CLK-2023-11-62, prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER THAT the 2024 regular schedule of Council meetings be adopted;

  AND FURTHER THAT the necessary exemption to the Procedure By-law to combine February regular meetings into a single day be authorized;

  AND FURTHER THAT Staff be directed to take the administrative steps necessary to register members of Council for conferences per Council discussion, and that the costs associated be included in the 2024 budget.

4.9.3

Legislative Update- Consultation on the future of natural gas, CLK-2023-11-63

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-11-63 prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER THAT Staff be directed to prepare and submit comments supporting Phase 3 of the Natural Gas Expansion Program.

4.9.4

Volunteer Policy and RZone Policy, CLK-2023-11-64

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive Report CLK-2023-11-64, prepared by Jennifer White, Manager of Legislative Services/Clerk and Leanne Scott, Human Resources Generalist;

  AND FURTHER that the appropriate by-laws be brought forward to adopt the Volunteer Policy and the RZone Policy.

4.9.5

Integrity Commissioner Services Request for Proposal, CLK-2023-11-65

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-11-65 prepared by Jennifer White, Manager of Legislative Services.

5.

Correspondence Requiring Direction

None noted. 

• Motion

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

Ministry of Transportation - Micromobility Pilot

6.2

County of Bruce - Bill 134 Affordable Homes, Good Job Act

6.3

Decision - Human Rights Tribunal of Ontario

6.4

AMO/ AMCTO Correspondence

AMO Watchfile - September 28, 2023
AMCTO Municipal Monitor Q3 2023 - September 28, 2023
AMO Watchfile - October 5, 2023
AMO Watchfile - October 19, 2023
AMO Watchfile - October 26, 2023

6.5

Bruce County Correspondence

National Day of Truth and Reconciliation - September 28, 2023
Bruce County Public Library Celebrates Canadian Library Month - October 2, 2023
Bruce County Creates Community Development Office - October 2, 2023
County Administration Building Closed for Thanksgiving Weekend - October 4, 2023
Donations Supports Child Activity Assistance Program in Bruce County - October 5, 2023
Council/ Committee Meetings - October 5, 2023
Bruce County CAO Derrick Thomson Retiring - October 6, 2023
Temporary Closure of Bruce County Rail Trail - October 11, 2023
BCPL Bookmobile Launch Party - October 11, 20232
Notice: SSASO Event on Brant Tract Trails - October 12, 2023
Bruce County's Annual Bridges to Better Business Event - October 12, 2023
Council/ Committee Meetings - October 12, 2023
Author Tim Cook to speak on Canada's role in the Invasion of Sicily ahead of Remembrance Day - October 16, 2023
Notice: Alternating Lane Closures on Durham Street Bridge in Walkerton - October 16, 2023
Council/ Committee Meetings - October 198, 2023
Bruce County Supports Brightshores Health System Wellness and Recovery Centre - October 23, 2023
Dress Purple Day in Bruce County - October 25, 2023
Safety First during Hunting Season - October 25, 2023
New Paisley Bridge to Open on Friday, November 3 - October 26, 2023

6.6

General Correspondence

GBPH honouring National Day for Truth and Reconciliation - September 29, 2023
GBPH new service to ensure equitable access to well water testing program - October 3, 2023
Mosquitoes in Grey-Bruce test positive for West Nile - October 3, 2023
GBPH reporting series of drug overdoses - October 4, 2023
Community Living Kincardine and District October 2023 Newsletter - October 5, 2023
TIpster, Crime Stoppers of Grey Bruce - October 5, 2023

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

8.

Closed Session

• Motion

  THAT Committee of the Whole move into closed meeting at [time] for the purpose of considering the following matters:

  1) Personal matters about an identifiable individual, including municipal or local board employees (boundary dispute update); 

  2) a trade secret or scientific, technical, commercial or labour relations information supplied in confidence to the municipality or local board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization (Integrity Commissioner Services Request for Proposal);

  3) Personal matters about an identifiable individual, including municipal or local board employees (personnel);

  4) Personal matters about an identifiable individual, including municipal or local board employees (personnel);

  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion.

9.

Business Arising from the Closed Session

10.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Council hereby adjourn at XX:XX.