The Corporation of the Township of Huron-Kinloss
Council Agenda

Wednesday, May 22, 2024

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Jodi MacArthur, Chief Administrative Officer
• Christine Heinisch, Manager of Financial Services/Treasurer

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1.

Call to Order

The Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on May 22, 2024 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Adoption of Minutes

• Motion

  THAT the minutes of the Council meeting of May 13, 2024, 2024 be adopted as presented.   

4.

Delegations

4.1

Resident Delegation

Resident Perry Elliott will address Council regarding concerns with a tax change from farm to residential on a partnership farm. 

5.

Financial Reports

5.1

Statement of Investments 2023, TRE-2024-05-30

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information Report TRE-2024-05-30 prepared by Christine Heinisch, Treasurer.

5.2

Revenue and Expenditure Reports to April 30, 2024, TRE-2024-05-32

• Motion

  THAT the Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to April 30, 2024 prepared by Christine Heinisch, Treasurer.

5.3

Previous Month Actual Accounts – April 2024, TRE-2024-05-33

• Motion

  THAT the Township of Huron-Kinloss Council hereby ratifies and confirms payment of the April 2024 accounts in the amount of $1,731,956.17.

6.

Staff Report

6.1

Treasury

a.

2024-2025 Municipal Insurance Program, TRE-2024-05-26

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives Report TRE-2024-05-26 prepared by Christine Heinisch, Treasurer;

  AND FURTHER accepts the proposal of Intact Public Entities in the amount of $395,107.00 plus applicable taxes for the 2024-2025 municipal insurance program and the quote of CFC Underwriting Ltd. In the amount of $9,250.00 plus applicable taxes for cyber insurance;

  AND FURTHER THAT a by-law be brought forward as a matters arising.

b.

Delegation of Authority for S.357 (1)(d.1) for Tax Relief Applications, TRE-2024-05-27

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives Report TR-2024-05-27, as prepared by Christine Heinisch, Treasurer;

  AND FURTHER THAT Council approves delegating its authority for the processing of applications under Section 357 (1)(d.1) of the Municipal Act, 2001 S.O.2001, c.25, as amended, to the Assessment Review Board;

  AND FURTHER THAT a By-law authorizing the Assessment Review Board to exercise the powers and functions of Council under subsections (1) and (5) with respect to applications made under subsection (1) be considered as a matters arising.

c.

Minutes of Settlement, TRE-2024-05-28

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives Report TRE-2024-05-28 as prepared by Phyllis Hunter; Taxation/Revenue Clerk;

  AND FURTHER THAT Council approve the applications as outlined in this report.

d.

Quarterly Tax Arrears Report, TRE-2024-05-29

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information Report TRE-2024-05-29 as prepared by Phyllis Hunter, Taxation/Revenue Clerk.

e.

Meal Allowance, TRE-2024-05-31

• Motion

  THAT the Township of Huron-Kinloss Council receives for information Report TRE-2024-05-31 prepared by Christine Heinisch, Treasurer;

  AND FURTHER direct Staff on any changes to the current meal allowance policy.

f.

Accounts May 2024, TRE-2024-05-34

• Motion

  THAT the Township of Huron-Kinloss Council hereby authorizes payment of the May accounts in the amount of $1,029,329.56.

6.2

Chief Administrative Officer

a.

Facility Maintainer Hired, CAO-2024-05-21

• Motion

  That the Township of Huron-Kinloss Council hereby receives for information Report CAO2024-05-21;

  AND FURTHER authorizes and confirms the hiring of Mathew Johnson effective May 27th, 2024, as Facility Maintainer;

  AND FURTHER authorizes the appropriate by-law to come forward as matters arising on tonight’s agenda.

7.

By-Laws and Agreements

7.1

Algae Harvesting 2024 Agreement By-law

• Motion

  THAT the "Algae Harvesting 2024 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-50.0

7.2

Asphalt Paving Lake Range Dr., Con 2., and Grey Ox Ave By-law

• Motion

  THAT the "Asphalt Paving Lake Range Dr., Con2., and Grey Ox Ave By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-51.

7.3

Zoning Amendment By-law – Z-2024-018 -Snobelen By-law

• Motion

  THAT the "Zoning Amendment By-law - Z-2024-018- Snobelen By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-52

7.4

Delegation of Authority (Assessment Review Board) By-law

• Motion

  THAT the "Delegation of Authority (Assessment Review Board) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-53.

7.5

Council and Committee Appointment 2022-2026 Amendment (5) By-law

• Motion

  THAT the "Council and Committee Appointment 2022-2026 Amendment (5) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-54.

7.6

Land Use Agreement (Lucknow Kinsmen) 2024 By-law

• Motion

  THAT the "Land Use Agreement (Lucknow Kinsmen) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-56.

7.7

2024-2025 Municipal Insurance Program and Cyber Insurance By-law

• Motion

  THAT the "2024-2025 Municipal Insurance Program and Cyber Insurance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-57.

8.

Matters Arising

8.1

Appoint Johnson as Facility Maintainer By-Law

• Motion

  THAT the "Appoint Johnson as Facility Maintainer By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-55.

8.2

2024-2025 Municipal Insurance Cost

• Motion

  THAT the " 2024-2025 Municipal Insurance Cost" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-57.

9.

Information

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 9.

9.1

Lake of Bays Letter to Minister: Royal Assent of Administrative Monetary Penalty System in the Ontario Building Code Act

9.2

Ontario Association of Sewage Industry Service: Limitations on Hauled Sewage Disposal Sites

10.

Township Committee Minutes Received

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.

10.1

Ripley Summer Sports Committee

11.

Other Agency Minutes and Reports Received

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.

11.1

Bruce Area Solid Waste Recycling

11.2

Maitland Conservation

11.3

Maitland Valley Conservation Authority

12.

New Business/ Council Reports

Council members have the opportunity to provide an update on Board and Committee meetings

13.

Confirming By-Law

• Motion

  THAT the "Confirmatory May (2)" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No.  2024-58.

14.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your accessibility needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will  attempt to obtain these documents in an appropriate accessible format from a third party.

For assistance or to make a request please call 519-395-3735 or email [e-mail]

 

• Motion

  THAT this meeting adjourn at [TIME]