The Corporation of the Township of Huron-Kinloss Council Agenda

Monday, December 18, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Mary Rose Walden, Chief Administrative Officer
• Jodi MacArthur, Treasurer

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1.

Call to Order

The regular Meeting of the Council of the Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on December 18, 2023 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Adoption of Minutes

• THAT the minutes of the Council Meetings of November 20, 2023 and December 11, 2023 and the Committee of the Whole Meeting of December 4, 2023 be adopted as presented.

4.

Delegations

4.1

FoodCycler

Farah Sheriffdeen, Municipal Program Coordinator, Food Cycle Science Corporation will provide an update to Council on the FoodCycler pilot program.

5.

Financial Reports

5.1

Previous Month Actual Accounts – November 2023, TR-2023-12-78

• THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2023-12-78 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER ratifies and confirms payment of the November accounts in the amount of $2,820,470.13.

5.2

Revenue and Expenditure Reports to November 30, 2023, TR-2023-12-79

• THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2023-12-79 prepared by Jodi MacArthur, Treasurer.

5.3

December 2023 Accounts, TR-2023-12-82

• That the Township of Huron-Kinloss Council hereby authorizes payment of the December accounts in the amount of $ 1,855,050.78

6.

Staff Report

6.1

Treasury

6.1.1

Development Charges Update 2024, TR-2023-12-81

• THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2023-12-81 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER authorizes prebudget approval to hire B.M. Ross and Associates Limited to prepare an updated background study under the Development Charges Act at a cost of $25,000.00 plus HST.

6.1.2

Municipal Modernization Program – Intake 3 Implementation Project – Final Report, TR-2023-12-80

• THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2023-12-80 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER approves the purchase of Time Well Scheduled, Noratek Solutions Inc., Cloudpermit By-Law Module and Envisio Plans, Projects, Analytics and Public Dashboard and ratifies and confirms the execution of any necessary agreements.

6.2

Legislative Services

6.2.1

Bruce Beach Drainage Project Phase One Update, CLK-2023-12-71

• THAT the Township of Huron-Kinloss Council receive for information Report CLK-2023-12-71, prepared by Ken McCallum Drainage Superintendent and Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER THAT Council authorize entering into an agreement with Birnam Excavating Ltd. to pay $57,644.41 +HST of the repair costs associated with the slope repair;

  AND FURTHER THAT the Mayor and Clerk be authorized to execute on behalf of Council any documents as required for such agreement.

7.

Correspondence Requiring Direction

None noted. 

8.

By-Laws and Agreements

8.1

Van Diepenbeek 2023 Municipal Drain By-law

• THAT By-Law No. 2023-109 being the VanDiepenbeek Municipal Drain By-Law be read a third time and enacted this 18th day of December, 2023.

8.2

Repeal Committees of Council Policy By-Law

• THAT the "Repeal Committees of Council Policy By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 124.

8.3

Pollock Municipal Drain Repair 2023 By-Law

• THAT the "Pollock Municipal Drain Repair 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 125.

8.4

Walden Municipal Drain Repair 2023 By-Law

• THAT the "Walden Municipal Drain Repair 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 126.

8.5

Lowry Municipal Drain Repair 2023 By-Law

• THAT the "Lowry Municipal Drain Repair 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 127.

8.6

Wilken Municipal Drain Repair 2023 By-Law

• THAT the "Wilken Municipal Drain Repair 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 128.

8.7

2024 Consolidated Rates and Fees By-Law

• THAT the "2024 Consolidated Rates and Fees By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 129.

8.8

2024 Water Wastewater Fees By-Law

• THAT the "2024 Water Wastewater Fees By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 130.

8.9

Robert McDonald Municipal Drain Actual Cost Apportionment By-Law

• THAT the Robert McDonald Municipal Drain Actual Cost By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 131.

8.10

Emerson Municipal Drain Actual Cost By-Law

• THAT the "Emerson Municipal Drain Actual Cost By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 132.

8.11

Permanent Liquor Sales Licence 2023 Policy By-law

• THAT the "Permanent Liquor Licence 2023 Policy By-law be deemed to be read a first, second, third and finally passed and numbered as By-law No. 2023-133.

8.12

Alcohol-Risk Management 2023 Policy By-law

• THAT the "Alcohol-Risk Management 2023 Policy By-law be deemed to be read a first, second, third and finally passed and numbered as By-law No. 2023-134.

8.13

Her Strength Studio Lease Agreement 2023 By-Law

• THAT the "Her Strength Studio Agreement 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 135.

8.14

Zoning Amendment By-Law Z-2023-082 Van Sickle

• THAT the "Zoning Amendment By-Law Z-2023-082 Van Sickle" be deemed to be read a first, second, third time and finally passed and numbered as By-Law No. 2023 - 136.

9.

Information

9.1

Ombudsman Ontario 2022-2023 Annual Report

Ombudsman Ontario 2022-2023 Annual Report

A hard copy of the report is available with the Clerk's department.

9.2

Ministry of Natural Resources - Technical bulletin - Flooding Hazards

10.

Township Committee Minutes Received

10.1

Huron-Kinloss Police Services Board

10.2

Lucknow and District Joint Recreation Board

11.

Other Agency Minutes and Reports Received

11.1

Municipal Innovation Council

11.2

Saugeen Valley Conservation Authority

11.3

Multi Municipal Energy Working Group

11.4

Bruce Area Solid Waste Recycling

12.

New Business/ Council Reports

Council members have the opportunity to provide an update on Board and Committee meetings.

13.

Closed Session

• THAT Council move into closed meeting at [time] for the purpose of personal matters about an identifiable individual, including municipal or local board employees (personnel), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

14.

Matters Arising from Closed Session

15.

Confirming By-Law

• THAT the "Confirmatory December 2023 (2) By-Law" be deemed to be read a first, second, third time and finally passed and numbered as By-Law No. 2023 - 137.

16.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your accessibility needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will  attempt to obtain these documents in an appropriate accessible format from a third party.

For assistance or to make a request please call 519-395-3735 or email [e-mail]