The Corporation of the Township of Huron-Kinloss

Committee of the Whole Meeting Minutes

Meeting #:
Date:	Monday, March 01, 2021
Time:	7:00 P.m. - 9:00 P.m.
Location:	Electronic Meeting

Members Present

• Mitch Twolan, Mayor
• Don Murray, Deputy Mayor
• Lillian Abbott, Councillor
• Jeff Elliott, Councillor
• Jim Hanna, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff Present

• Mary Rose Walden, Chief Administrative Officer
• Emily Dance, Clerk
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works
• Mike Fair, Director of Community Services
• Matt Farrell, Building & Planning Manager/ CBO
• Chris Cleave, Fire Chief

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1.

Call to Order

Mayor Twolan called the meeting to order at 7:00 p.m.

2.

Disclosure of Pecuniary Interest

None noted.

3.

Delegations

4.

Staff Reports

4.1

February 2021 Monthly Report BLDG-2021-03-6

• Resolution No.: 137
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2021-03-6 prepared by Matt Farrell, Building and Planning Manager/CBO

  Carried

4.2

Inverlyn Estates Construction Building BLDG-2021-03-7

• Resolution No.: 138
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2021-03-7 prepared by Matt Farrell, Building and Planning Manager/CBO

  Carried

4.3

Ice Fishing at 1582 Bruce Road 1 BLDG-2021-03-8

• Resolution No.: 139
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2021-03-8 prepared by Matt Farrell, Building and Planning Manager/CBO

  Carried

4.4

Fire and Emergency Services Monthly Activities Report – February 2021 FIRE-2021-03-8

• Resolution No.: 140
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE2021-03-08 prepared by Chris Cleave, Fire Chief / CEMC

  Carried

4.5

February 2021 Status Report BLE-2021-03-7

• Resolution No.: 141
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2021-03-7 prepared by Heather Falconer, By-Law Enforcement Officer

  Carried

4.6

March 2021 Status Report CS-2021-03-12

• Resolution No.: 142
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS-2021-03-12 prepared by Mike Fair, Director of Community Services AND authorizes services with Bluewater Sanitation, Don McFarlane, and Gord Dale, AND FURTHER that the Olympia Ice resurfacer be declared surplus as of April 2^nd, 2021.

  Carried

4.7

Parks and Facilities Update CS-2021-03-5

• Resolution No.: 143
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives the information provided in Report Number CS-2021-03-5 prepared by Matt McClinchey, Parks and Facilities Supervisor.

  Carried

4.8

March 2021 Programming Report CS-2021-03-6

• Resolution No.: 144
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives the information Report Number CS-2021-03-6 prepared by Maggie Young Programming & Administration.

  Carried

4.9

Snobelen Ag Services Algae Harvesting Agreement CS-2021-03-14

• Resolution No.: 145
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS-2021-03-14 prepared by Mike Fair, Director of Community Services AND authorizes entering into an algae harvesting agreement with Snobelen Ag Services AND FURTHER approve the appropriate By-Law come forward.

  Carried

4.10

Waste Management March 2021 PW-2021-03-19

• Resolution No.: 146
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number PW-2021-03-19, as prepared by John Yungblut, Director of Public Works

  Carried

4.11

Transportation March 2021 PW-2021-03-22

• Resolution No.: 147
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number PW2021-03-22 prepared by John Yungblut, Director of Public Works.

  Carried

4.12

Dust Control Tender PW-2021-03-20

• Resolution No.: 148
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2021-03-20 prepared by John Yungblut, Director of Public Works, AND approves the bid from 552976 Ontario Limited - Holland Transport in the amount of $318.60 per flake tonne plus H.S.T AND the bid from Da-Lee Dust Control Ltd. in the amount of $383.52 per flake tonne to supply, haul and apply dust suppressants on Township gravel roads in 2021 AND FURTHER authorizes the appropriate By-Law coming forward.

  Carried

4.13

Water Wastewater March 2021 PW-2021-03-18

• Resolution No.: 149
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole receives for information Report Number PW-2021-03-18, as prepared by John Yungblut, Director of Public Works

  Carried

4.14

Lucknow Well 5 Inspection PW-2021-03-21

• Resolution No.: 150
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW-2021-03-21, prepared by John Yungblut, Director of Public Works AND accepts the quotation from W.D. Hopper & Sons Ltd. in the amount of $34,208.00 plus HST for the cleaning, inspection and testing of Lucknow Well 5 AND FURTHER grants an exemption from the Purchasing & Procurement Policy AND FURTHER authorizes the appropriate By-Law coming forward. 

  Carried

4.15

February 2021 The Hub Status Report BED-2021-03-10

• Resolution No.: 151
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2021-03-10 prepared by Lauren Eby, Business Development Coordinator.

  Carried

4.16

March 2021 CDO Status Update BED-2021-03-13

• Resolution No.: 152
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED2021-03-13 prepared by Michelle Goetz, Community Development Officer.

  Carried

4.17

Community Mural Project BED-2021-03-11

• Resolution No.: 153
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number BED-2021-03-11 prepared by Taralyn Cronin, Business and Economic Officer; AND FURTHER approves moving forward with the Community Mural Project as detailed in the 2021 Draft Budget; AND FURTHER grants pre-budget approval and an exception to the Purchasing Policy to hire MLE Designs to complete the three murals.

  Carried

4.18

Communications Strategy – March 2021BED-2021-03-14

• Resolution No.: 154
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number BED2021-03-14 prepared by Michelle Goetz, Community Development Officer AND in so doing approves the proposal of Redbrick Communications up to a maximum amount of $2,500 plus H.S.T to provide guidance and support for the development of the Township of Huron-Kinloss Corporate Communications Strategy.

  Carried

4.19

Women in Carpentry Partnership Opportunity BED-2021-03-12

• Resolution No.: 155
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED2021-03-12 prepared by Michelle Goetz, Community Development Officer; AND approves moving forward with the Women in Carpentry Partnership project if the application is successful.

  Carried

4.20

NWMO Site Selection March 2021 Update CAO-2021-03-14

• Resolution No.: 156
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2021-03-14 , prepared by Elyse Dewar, Project Coordinator.

  Carried

4.21

Legislative Update March 2021 Bill 229 CLK-2021-03-16

The Clerk noted that on March 1, 2021 Grey Bruce moved to the green level - prevent zone of the provincial framework.

• Resolution No.: 157
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report No. CLK-2021-03-16 prepared by Emily Dance, Clerk

  Carried

4.22

Information on the Table March 1, 2021 CLK-2021-03-17

• Resolution No.: 158
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2021-03-17 prepared by Kelly Lush, Deputy Clerk.

  Carried

4.23

Resolutions for Consideration March 1, 2021

• Resolution No.: 159
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK2021-03-19 prepared by Kelly Lush Deputy Clerk/Administrative Assistant 

  Carried
• Resolution No.: 160
  Moved by: Lillian Abbott
  Seconded by: Don Murray

  THAT the Township of Huron-Kinloss Committee of the Whole hereby supports the request from OPSEU, The Township of Perry, Township of Terrace Bay, Township of Baldwin, Township of Augusta and the Township of Tiny are requesting that the Province of Ontario reverse their decision to close the Ontario Fire College Campus in Gravenhurst as the OFC Campus is one of the primary sources of certified training for Ontario Firefighters and is one of the best and most cost-effective methods for municipalities to train their firefighters which assist in protecting residents AND requests the motion come forward for Council consideration. 

  Defeated
• Resolution No.: 161
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby supports the request from The City of Orangeville  requesting that the Government of Ontario develop and implement a plan to phase‐out all gas‐fired electricity generation as soon as possible, with an emphasis on proven renewable energy technologies and energy storage, to ensure that Orangeville and other municipalities are enabled to achieve climate action goals (or “GHG emission reduction targets”) AND requests the motion come forward for Council consideration. 

  Defeated
• Resolution No.: 162
  Moved by: Jim Hanna
  Seconded by: Jeff Elliott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby supports The Township of South Glengarry and Guelph/Eromosa Township is asking that the Ministry of Consumer Services to review the Municipal Freedom of Information and Protection of Privacy Act and consider the following recommendations;

  • That MFIPPA assign the Municipal Clerk, or designate to be the Head under the Act;
  • That MFIPPA be updated to address current and emerging technologies;
  • That MFIPPA regulate the need for consistent routine disclosure practices across institutions;
  • That the threshold for frivolous and/or vexatious actions be reviewed, and take into consideration the community and available resources in which it is applied;
  • That the threshold for frivolous and/or vexatious also consider the anonymity of requesters, their abusive nature and language in requests to ensure protection from harassment as provided for in Occupational Health and Safety Act;

  • That the application and scalability of fees be designed to ensure taxpayers are protected from persons abusing the access to information process;
  • That administrative practices implied or required under the Act, including those of the IPC, be reviewed and modernized;
  • That the integrity of the Act be maintained to protect personal privacy and transparent governments.

  AND requests the motion come forward for Council consideration. 

  Carried
• Resolution No.: 163
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss hereby supports The Township of Conmee is asking municipalities to lobby the Provincial Government to amend The Municipal Act and Municipal Elections Act so that people with a criminal record who have not had their record cleared from the RCMP database by Order of the Governor General of Canada, be prohibited from becoming a candidate in municipal elections and that an elected local government official be disqualified from office upon conviction of a serious criminal offense and must resign AND request the motion come forward for Council consideration. 

  Defeated
• Resolution No.: 164
  Moved by: Don Murray
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby supports The Township of Asphodel Norwood is calling upon the Solicitor General to review the imposed deadline for municipalities to complete and adopt a Community Safety and Well-Being Plan due to the hardships placed on municipalities due to COVID-19 AND request the motion be brought forward for Council consideration. 

  Defeated
• Resolution No.: 165
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby supports The City of St. Catherine's request for legislated sick leave and calling on the government of Ontario to permanently legislate universal paid sick days for all workers in Ontario during the pandemic and beyond, regardless of workplace size, type of work or immigration status AND requests the motion come forward for Council consideration.

  Defeated

5.

Information

5.1

Minister of Transportation Correspondence

5.2

Bruce County Media Releases

5.3

Grey Bruce Public Health

5.4

Bruce County Human Services Kincardine Hub Opens March 1, 2021

5.5

Saugeen Valley Conservation Authority Revised Meeting Schedule

5.6

Bruce County and Grey County Federations of Agriculture 14th Annual Politicians Meeting

Mayor Twolan, Councillor Abbott and Councillor McGugan have requested to attend the annual politicians meeting.  

5.7

Motion to Receive Information

• Resolution No.: 166
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 5. 

  Carried

6.

New Business/Council Reports

The Clerk requested confirmation on the following resolution passed on February 26, 2021:

THAT the Township of Huron-Kinloss Council hereby approves Report No. TR-2021-02-19 prepared by Jodi MacArthur, Treasurer AND approves providing financial relief to the Lucknow Community Centre Board by way of a loan to cover operating expenditures until rentals resume subject to entering into a memorandum of understanding between the Township and the Lucknow Community Centre Board that will formalize the payment details and address accountability AND FURTHER directs staff to bring forward a report regarding the structure of the board and request to have a staff member provide secretariat duties to the Board.

The Committee of the Whole confirmed the resolution.

The Committee authorized and directed the Treasurer to advance $2,000 to the Lucknow Community Centre Board to cover expenses prior to the approval of the MOU AND FURTHER requested that a letter be drafted on behalf of Council requesting a Board Meeting to discuss the issue.

7.

Closed Session

8.

Business Arising from the Closed Session

9.

Adjournment

• Resolution No.: 167
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourns at 8:33 p.m.

  Carried