The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, May 06, 2024

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Jodi MacArthur, Chief Administrative Officer
• Jeff Bradley, Fire Chief
• Mike Fair, Director of Community Services
• Christine Heinisch, Manager of Financial Services/Treasurer
• Bill Klingenberg, Manager of Building & Planning Services
• John Yungblut, Director of Public Works

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on May 6, 2024  in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

Ministry of Environment, Conservation and Parks - Healthy Lake Huron

Ted Briggs, Great Lakes Advisor with the Ministry of Environment, Conservation and Parks will present to Council the Healthy Lake Huron program.

4.

Staff Reports

4.1

Building & Planning

a.

Site Plan Control Ripley Industrial Park, Pt Lt 14, Conc 7 Huron, Pts 1&2 3R-10768, BLD-2024-05-01

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLDG-2024-05-01, as prepared by Michele Barr, Deputy Chief Building Official.

b.

April 2024 Building Statistics, BLD-2024-05-02

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information, Report BLDG-2024-05-02, prepared by Bill Klingenberg, Manager of Building and Planning, CBO.

4.2

By-law Enforcement

a.

Municipal By-Law Enforcement Status Report April 2024, BLE-2024-05-07

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-05-7, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer.

4.3

Fire Department

a.

Emergency Management and Health and Safety Summary April 2024, FIR-2024-05-01

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2024-05-01 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

  AND FURTHER authorizes the Community Emergency Management Coordinator (CEMC) to issue the Special Events Permit for Dungannon Super Pull and Demo Derby when permit conditions are met.

b.

Fire and Emergency Services Report April 2024, FIRE-2024-05-12

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE-2024-05-01 prepared by Jeff Bradley, Fire Chief.

4.4

Drainage

a.

Municipal Drain Status Update May 2024, CLK-2024-05-23

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2024-05-23 prepared by Ken McCallum, Drainage Superintendent

4.5

Community Services

a.

Snobelen Ag Services Algae Agreement, CS-2024-05-19

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-05-19 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorizes the appropriate By-law coming forward.

b.

Community Services Status Report May 2024, CS-2024-05-20

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-05-20 prepared by Mike Fair, Director of Community Services.

c.

Parks Renewal and Redevelopment Strategy May 2024, CS-2024-05-21

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-05-21 as prepared by Mike Fair, Director of Community Services.

d.

Climate Change Energy Plan Update, CS-2024-05-22

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2024-05-22 prepared by Mike Fair, Director of Community Services

4.6

Public Works

a.

Water-Wastewater May 2024, PW-2024-05-22

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW2024-05-22 prepared by John Yungblut, Director of Public Works.

b.

Veolia Contract Extension 2024, PW-2024-05-23

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW2024-05-23 prepared by John Yungblut, Director of Public Works;

  AND agrees to enter into a six (6) month contract effective July 1, 2024 with Veolia Canada, Inc. for the provision of water and wastewater services in the amount of $376,449.95 plus HST;

  AND FURTHER authorizes the Director of Public Works and Clerk to sign all necessary documentation;

  AND FUTHER directs Staff to initiate the Request for Proposal (RFP) process for the procurement of water and wastewater services effective Jan. 1, 2025.

c.

Transportation May 2024, PW-2024-05-24

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-05-24 prepared by John Yungblut, Director of Public Works.

d.

Asphalt Paving RFQ 2024, PW-2024-05-25

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-05-25 prepared by John Yungblut, Director of Public Works;

  AND accepts the tender from Lavis Contracting Co. Limited in the amount of $790,185.75 plus HST for the paving of hot mix asphalt on Lake Range Dr., Con. 2 and Grey Ox Ave;

  AND FURTHER that the appropriate by-law come forward;

  AND FURTHER grants an exemption to Purchasing and Procurement Policy.

e.

Unopened Road Allowance Policy, PW-2024-05-26

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives Report PW2024-05-26 prepared by John Yungblut, Director of Public Works;

  AND FURTHER directs Staff to prepare a draft Unopened Road Allowance Policy for Council consideration.

f.

Waste Management May 2024, PW-2024-05-27

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2024-05-27, prepared by John Yungblut, Director of Public Works.

4.7

Business & Economic Development

a.

Economic Development Status Update May 2024, BED-2024-05-11

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report BED-2024-05-11 prepared by Michelle Goetz, Manager of Strategic Initiatives and Amy Irwin, Economic Development Officer.

b.

Refreshment Vehicle Licence Exemption for Municipal Events, BED-2024-05-12

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2024-05-12 as prepared by Amy Irwin, Economic Development Officer;

  AND FURTHER THAT an exemption be provided from By-law 2006-50 to permit refreshment vehicles to locate on municipal property, at no cost, for any municipally organized event in 2024,

  AND FURTHER THAT Staff be directed to review the refreshment vehicle by-law and provide a report to Council on suggested amendments.

4.8

Chief Administrative Officer

a.

Manager of Building & Planning Services Chief Building Official Resignation, CAO-2024-05-19

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-05-19 prepared by Leanne Scott, Human Resources Generalist;

  AND accepts with regret the resignation of Bill Klingenberg, Manager of Building & Planning Services/Chief Building Official.

b.

NWMO Community Initiatives and South Bruce Hosting Agreement, CAO-2024-05-20

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-05-20, prepared by Mike Bartlett, Administrative Coordinator

4.9

Legislative Services

a.

Noise Exemption Requests – April 2024, CLK-2024-05-19

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-05-19 prepared by Kelly Lush, Deputy Clerk;

  AND grants an exemption to the Noise By-law No. 2005-101 to permit music at a wedding reception on Saturday July 6, 2024 from 9:00 p.m. until 1:00 a.m. on Sunday, July 7, 2024 located at 353 Lake Range Drive, Kincardine;

  AND FURTHER grants an exemption to the Noise By-law No. 2005-101 to permit music at a wedding reception on Saturday, September 7, 2024 from 9:00 p.m. until 1:00 a.m. on Sunday, September 8, 2024 located at 701 Yosacha Place, Kincardine.

b.

Resolutions for Consideration May 6, 2024, CLK-2024-05-20

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-03-11 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER THAT the Committee of the Whole support resolution #__________,

  __________, _________, _________, _________, _________ , __________ , __________ , __________ , __________ , __________ , __________ , __________.

  AND FURTHER direct staff to distribute as they see fit.

c.

South Bruce OPP Detachment Board Update May 2024, CLK-2024-05-21

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-05-21 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER THAT Staff be directed to place a by-law on the Council agenda to confirm the appointment of the Community Appointees as recommended by the South Bruce OPP Detachment Board Advisory Committee.

d.

Modernizing the Municipal Elections Act Advocacy Efforts, CLK-2024-05-22

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-05-22, as prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER THAT Staff be directed to place the proposed resolution on a Council agenda for consideration.

5.

Correspondence Requiring Direction

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 5.0.

5.1

Ministry of Agriculture, Food and Rural Affairs - Stormwater Fees Structure

Lisa Thompson, The Minister of Agriculture, Food and Rural Affairs has wrote to Council  to ask that the municipality  consider the needs and potential impacts on agriculture in the community when evaluating proposed changes to stormwater or other fees.

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

Ontario Building New and Upgraded Sports and Recreation Facilities

6.2

Wingham and District Hospital Foundation - CT Scanner

6.3

Nuclear Innovative Institute - Leadership Change

6.4

B.M. Ross - Pine River Water Quality Report March 2024

Peter Postma with B.M. Ross has provided the March 2024 water quality reports for March, noting high nitrate from the spring melt. 

6.5

South Bruce Grey Health Centre: Inpatient Care Transition

6.6

Municipal Property Assessment Corporation 202 Annual Report

MPAC 2023 Annual Report

MPAC 2023 Performance Report

6.7

AMO/AMCTO Correspondence

AMCTO Advocacy Update - March 28, 2024
AMO Communications - April 4, 2024
AMO Communications - April 11, 2024
AMCTO Advocacy Update - April 17, 2024
AMO Watchfile - April 18, 2024
AMCTO Legislative Express - April 24, 2024
AMO Communications - April 25, 2024

6.8

County of Bruce Correspondence

2024 Household Hazardous Waste Collection in  Bruce County - March 25, 2024
Seed Libraries Return to Bruce County Public Libraries - March 25, 2024
Safety Reminders for Solar Eclipse on Monday, April 8 - March 27, 2024
Join Us for the Largest Networking Event in Grey and Bruce - March 27, 2024
Bruce County Creates Government Relations Department - March 28, 2024
Bruce County encouraged by Ontario's 2024 Budget - March 28, 2024
Weight/Load Restrictions on Bruce County Roads to be Lifted at 8:00am on April 2, 2024
New Learning Centre in Port Elgin adds Licensed Child Care Spaces - April 3, 2024
Council Meeting Highlights - April 4, 2024
Mazin'igan G'meshkwadoonmaadiwag: Annual Tourism Brochure Swap with Cultural Demonstration and Pow Wow Regalia Fashion Show - April 5, 2024
Celebrate National Canadian Film Day at the Bruce County Museum and Cultural Centre - April 8, 2024
Notice: Public Information Meeting for Durham Street Bridge in Walkerton - April 15, 2024
Recently discovered "Africa" shipwreck the topic of upcoming Muse-Talk at the Bruce County Museum and Cultural Centre - April 15, 2024
Notice: Alternating Lane Closures for Bruce Road 6 East A Reconstruction Project ( North of Mildmay) - April 17, 2024
Bruce County highlights cultural resources through new online hub -  April 17, 2024
Upcoming Alternating Lane Closures on Bruce Road 29 and Isthmus Bay Road ( North of Lion's Head) - April 18, 2024
Busy Trail Season Ahead on the Bruce County Trail and in County Forests - April 18, 2024
Council Meeting Highlights - Thursday, April 18, 2024
2nd Annual Bruce County Housing Forum - April 19, 2024
Bruce County Helping New Businesses Succeed - April 22, 2024
Bruce County Public Library Releases 2023 Annual Report - April 23, 2024
Bruce County Participating in CAF Exercise Trillium Venture - April 29, 2024

6.9

General Correspondence

NWMO News - March 26, 2024
Ministry of Agriculture, Food and Rural Affairs - March 28, 2024
Ontario Approves updated source protection plans, assessment reports in region - March 28, 2024
RT-07 April Newsletter - April 2, 2024
Kincardine and District Community Living April Newsletter - April 4, 2024
Crime Stoppers "Tipster" Spring 2024 - April 4, 2024
Crisis and Distress Resources - April 4, 2024
Ontario Building New and Upgraded Sports and Recreation Facilities - April 18, 2024
NWMO News - April 23, 2024
Clean Energy Frontier - April 2024

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

8.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at XX:XX.