The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, April 07, 2025

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Jodi MacArthur, Chief Administrative Officer
• Jeff Bradley, Fire Chief
• Mike Fair, Director of Community Services
• Christine Heinisch, Manager of Financial Services/Treasurer
• John Yungblut, Director of Public Works
• Brett Pollock, Manager of Building and Planning, CBO

---

1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on April 7, 2025  in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

Neighbours of Kin Bruce Park - Kin Bruce Park Potential Repurposing

Brian Antler, Cheryl Murray and Al Wilkins will present to Council a proposal for repurposing the Kin Bruce Park.

3.2

Neighbours of Kin Bruce Park - The Future of Kin Bruce Park

Dale Shewfelt will present to Council a proposal for the future of the Kin Bruce  Park

4.

Staff Reports

4.1

Building & Planning

a.

Building Statistics February 2025, BLD-2025-08

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information Report BLD-2025-08 prepared by Brett Pollock, Manager of Building and Planning/CBO.

b.

Holding Removal By-law -126 Boiler Beach, BLD-2025-07

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report BLD-2025-07 prepared by Michele Barr, Deputy CBO;

  AND bring forward a by-law to remove the holding symbol from 126 Boiler Beach Rd;

  AND FURTHER that as per Section 39.2 of the Planning Act Council delegate the authority to pass a by-law to remove a holding symbol to the Mayor and Clerk.

4.2

By-law Enforcement

a.

Municipal By-Law Enforcement Status Report March 2025, BLE-2025-05

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2025-05, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer.

4.3

Fire Department

a.

Fire and Emergency Services March 2025, FIR-2025-06

• Motion
• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2025-06 prepared by Jeff Bradley, Fire Chief.

4.4

Community Services

a.

Community Services April 2025 Status Report, CS-2025-11

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS-2025-11 prepared by Mike Fair, Director of Community Services.

b.

Ripley-Huron Skating Club Agreement, CS-2025-12

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS-2025-12 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorize the Ripley-Huron Skating Club agreement.

c.

Parks and Facilities Update April 2025, CS-2025-13

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2025-13 prepared by Matt McClinchey, Parks, and Facilities Supervisor.

4.5

Public Works

a.

Dust Control RFQ 2025, PW-2025-13

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for Report PW-2025-13 prepared by John Yungblut, Director of Public Works;

  AND FURTHER accept the quotation from 552976 Ontario Limited – Holland Transport in the amount of $153,450 plus HST to supply, haul and apply 35% calcium chloride dust suppressant on Township gravel roads in 2025;

  AND FURTHER that the appropriate by-law come forward.

b.

Asphalt Paving RFQ 2025, PW-2025-14

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2025-14 prepared by John Yungblut, Director of Public Works;

  AND FURTHER accepts the quote from Lavis Contracting Co. Limited in the amount of $697,432.85 plus HST for the paving of hot mix asphalt on Kinloss-Culross Townline, Wolfe St. and various streets in Point Clark;

  AND FURTHER grants an exemption to the Purchasing and Procurement Policy as per Section 6.3.3 to permit non-competitive procurement;

  AND FURTHER that the appropriate by-law come forward.

c.

Gravel Resurfacing RFT 2025, PW-2025-15

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2025-15 prepared by John Yungblut, Director of Public Works;

  AND accepts the tender from Johnston Bros. (Bothwell) Ltd. in the amount of $227,225 plus HST for the supply, hauling and placing of Granular ‘A’ road maintenance gravel on Township roads;

  AND FURTHER that the appropriate by-law come forward.

d.

Asphalt Micro-Surfacing RFT 2025, PW-2025-16

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2025-16 prepared by John Yungblut, Director of Public Works;

  AND accepts the tender from Duncor Enterprises Limited in the amount of $646,760 plus HST for the application of micro-surfacing on Lake Range Dr.;

  AND FURTHER that the appropriate by-law come forward.

e.

Gough St. Reconstruction RFT, PW-2025-20

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2025-20 prepared by John Yungblut, Director of Public Works;

  AND FURTHER accepts the tender from Omega Contractors Inc. in the amount of $1,554,933.81 plus HST for the reconstruction of Gough St., the replacement of Inglis St. sidewalks and the rehabilitation of Structure L2 in Lucknow;

  AND FURTHER that the appropriate by-law come forward.

f.

Transportation April 2025, PW-2025-21

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2025-21 prepared by John Yungblut, Director of Public Works.

g.

Water-Wastewater Report April 2025, PW-2025-19

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2025-19 prepared by Cory Dulong, Manager of Environmental Services.

  AND FURTHER approves the DWQMS Management Plan provided by the Municipality of Kincardine.

4.6

Chief Administrative Officer

a.

Hiring Report April 2025, CAO-2025-09

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2025-09 prepared by Leanne Scott, Human Resource Generalist.

4.7

Legislative Services

a.

Regulate Refreshment Vehicle By-law, CLK-2025-09

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2025-09 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER authorizes the appropriate by-law to come forward.

b.

Resolutions for Consideration April 2025, CLK-2025-10

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive for information Report CLK-2025-10 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER that the Committee of the Whole hereby support the following resolutions;

  AND FURTHER direct Staff to distribute as they see fit.

c.

Records Management Storage Space Enhancement, CLK-2025-11

• Motion

  THAT Committee of the Whole receive Report CLK-2025-11 prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER authorizes a transfer from the municipal modernization reserve be used to fund the replacement of file storage shelving in the records room at the Municipal Office, as part of flood remediation efforts.

5.

Correspondence Requiring Direction

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 5.0.

5.1

NWMO Acknowledgement Payment in Conclusion of the Site Selection Process

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

Withdrawal of Lease Request - Kin Bruce Park

6.2

NWMO 2024 Annual Report and 2025-2029 Implementation Plan

NWMO 2024 Annual Report

NWMO 2025-2029 Implementation Plan

6.3

Bruce Grey Poverty Task Force 2024 Annual Report

6.4

County of Bruce Correspondence

Weight Load Restrictions on Bruce County Roads - February 26, 2025
Elora Adventure Film Festival at the BCMCC - March 4, 2025
Energy Transition Initiative Underway to help Support Local Businesses - March 4, 2025
Are You Prepared for Communications in an Emergency - March 4, 2025
Bruce County's Jeff Loney Recognized for 40 Under 40 - March 6, 2025
Durham Street Bridge Closed - March 17, 2025
Archives Awareness Week  - March 18, 2025
Community Partners Unite to Combat Human Trafficking - March 20, 2025
Bruce County Responds to Tariffs with Support and Advocacy - March 20, 2025
Bruce County Celebrates King Charles III Coronation Medal Recipients - March 20, 2025
Bruce County Celebrated International Women's Day - March 21, 2025
Update on Bruce County's Cultural Action Plan - March 25, 2025
Join us for the Largest Networking Event in Grey and Bruce Counties - March 27, 2025
Local Authors Visit Bruce County Public Libraries - March 28, 2025
Understanding Drug Trafficking and Substance Use in our Communities - March 14, 2025
2025 Household Hazardous Waste Collection Events - March 26, 2025
Spring into Preparedness, Refresh Emergency Kits - April 1, 2025
Municipality of Kincardine Request for Accessibility Coordinator - March 6, 2025

6.5

AMO AMCTO Correspondence

AMO Watchfile - February 27, 2025
AMCTO Advocacy Update - February 28, 2025
AMO Policy Update - March 4, 2025
AMO Watchfile - March 6, 2025
AMO Watchfile - March 13, 2025
AMO Policy Update - March 13, 2025
AMCTO Advocacy Update - March 19, 2025
AMO Watchfile  - March 20, 2025
AMO Policy Update - March 20, 2025
AMO Watchfile - March 27,2025

6.6

General Correspondence

Ausable Bayfield Maitland Valley Drinking Water Source Protection Region - March 5, 2025
RT-O7 March E-Newsletter - March 5, 2025
Community Living Kincardine and District March Newsletter - March 6, 2025
Ministry of Energy, Ontario Applies 25 Percent Surcharge on Electricity Exports to United States - March 10, 2025
RT-O7 Sustainability Highlights - March 12, 2025
YMCA of Owen Sound, Grey, Bruce, King Charles III Coronation Medal Recipients - March 14, 2025
RT-O7, Register for TIAO's Tourism Forum - March 20, 2025
Lake Huron Coastal Center, Goderich Beach Clean Up - March 20, 2025
NWMO Have Your Say - March 24, 2025

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

8.

Closed Session

• Motion

  THAT Committee of the Whole move into closed meeting at [time] for the purpose of considering:

  1)  a trade secret or scientific, technical, commercial, financial or labour relations information , supplied in confidence to the municipality or local board, which, if disclosed could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of person or organization; (Westario Power),

  2) a proposed or pending acquisition or disposition of land by the municipality or local board;(potential disposition of land - tax sale),

  3) a proposed or pending acquisition or disposition of land by the municipality or local board; (potential acquisition of land),

  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion.

9.

Business Arising from the Closed Session

10.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at XX:XX.