The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, December 02, 2024

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Jodi MacArthur, Chief Administrative Officer
• Jeff Bradley, Fire Chief
• Mike Fair, Director of Community Services
• Christine Heinisch, Manager of Financial Services/Treasurer
• John Yungblut, Director of Public Works
• Brett Pollock, Manager of Building and Planning, CBO

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on December 2, 2024 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

County of Bruce - County Official Plan

Monica Morrison with the County of Bruce will present an update on the Bruce County Official Plan for Huron-Kinloss.

3.2

Pl.ural Parks and Trails Plan

Sean Kelly with Pl.ural will present Council with the final draft Parks and Trails Plan.

4.

Staff Reports

4.1

Building & Planning

a.

Telecommunication Antenna Structure ON8439 Lower Langside, BLD-2024-12-24

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive for information Report BLD-2024-12-24 prepared by Michele Barr, Deputy Chief Building Official;

  AND FURTHER provide a statement of concurrence to Xplore Inc. in support of the installation of a free standing 45metre tall lite duty self support type tower structure (ON8439) at CON 6 PT LOT 29 Township of Huron-Kinloss in accordance with the governing regulations set out by Innovation, Science and Economic Development Canada (ISCD)

  AND FURTHER THAT Council is aware that the jurisdiction for approval of the noted facility rests strictly with ISED Canada, and that the Township’s role is one of a commenting body to ISED Canada and the Applicant

b.

Building Statistics October, November 2024, BLD-2024-12-23

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information Report BLD-2024-12-23, prepared by Brett Pollock, Chief Building Official.

c.

2025 Building Permit Fees Review, BLD-2024-12-25

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLD-2024-12-25 prepared by Brett Pollock, Manager of Building and Planning/CBO;

  AND FURTHER approves amending the building fees as outlined in the report;

  AND FURTHER THAT a public meeting be held in accordance with the Building Code Act and notice of the public meeting be provided in accordance with the Act;

  AND FURTHER authorizes a by-law be brought back amending the fees following the public meeting.

4.2

By-law Enforcement

a.

Municipal By-Law Enforcement Status Report November 2024, BLE-2024-12-16

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-12-16, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer.

4.3

Fire Department

a.

Fire and Emergency Services November 2024, FIR-2024-12-30

• Motion
• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2024-12-30 prepared by Jeff Bradley, Fire Chief.

b.

Emergency Management and Health and Safety November 2024 Summary, FIR-2024-12-32

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2024-12-32 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

4.4

Drainage

a.

Sutton Municipal Drain Improvement Request, DRA-2024-12-06

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number DRA-2024-12-06 prepared by Ken McCallum, Drainage Superintendent;

  AND accepts the request made to Improve the Sutton Municipal Drain to provide sufficient depth for underdrainage in Lot 9, Concession 12, Kinloss Ward;

  AND FURTHER that following the required notice period, that Headway Engineering Limited be appointed to undertake the project, if available.

b.

Municipal Drain Status Update December 2024, DRA-2024-12-07

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRA-2024-12-07 prepared by Ken McCallum, Drainage Superintendent.

4.5

Treasury

a.

Community Support Policy, TRE-2024-12-68

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives Report TRE-2024-12-68 prepared by Christine Heinisch, Treasurer;

  AND FURTHER that the appropriate by-law be brought forward to adopt the Community Support Policy attached.

b.

2025 Saugeen Valley Conservation Authority Budget, TRE-2024-12-69

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report TRE-2024-12-69 prepared by Christine Heinisch, Treasurer.

4.6

Community Services

a.

Ripley Medical Centre Agreement with Dr. Shyu, CS-2024-12-48

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report CS-2024-12-48 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorizes a by-law come forward.

b.

Community Services Status Report December 2024, CS-2024-12-49

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-12-49 prepared by Mike Fair, Director of Community Services.

c.

Parks and Facilities Update December 2024, CS-2024-12-52

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-12-52 prepared by Matt McClinchey, Parks, and Facilities Supervisor.

d.

Summer Student Wages and Leader in Training Program, CS-2024-12-50

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CS-2024-12-50 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorizes the appropriate By-law to come forward;

  AND FURTHER THAT the Leader in Training program for summer camp program be exempt from the Volunteer Policy.

e.

Parks and Trails Plan, CS-2024-12-51

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CS-2024-12-51 prepared by Mike Fair, Director of Community Services;

  AND FURTHER adopts the Parks and Trails Plan prepared by Pl.ural in principle;

  AND FURTHER authorizes the appropriate by-law coming forward.

4.7

Public Works

a.

Transportation December 2024, PW-2024-12-51

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2024-12-51 prepared by John Yungblut, Director of Public Works.

b.

Point Clark Drainage Master Plan, PW-2024-12-50

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2024-12-50 prepared by John Yungblut, Director of Public Works;

  AND FURTHER supports implementing the following solutions to address the existing drainage issues in the northern Point Clark area as described in this report:

  North Problem Area – Alternative 1 and Alternative 2; and
  South Problem Area – Alternative 1

  AND FURTHER directs staff to bring forward a final report for the Point Clark Stormwater Servicing Master Plan for Council approval.

c.

Water-Wastewater December 2024, PW-2024-12-52

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW2024-12-52 prepared by John Yungblut, Director of Public Works.

4.8

Chief Administrative Officer

a.

Employee Years of Service Recognition 2024, CAO-2024-12-38

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-12-38 prepared by Leanne Scott, Human Resources Generalist.

b.

Work From Home Policy Pilot Program, CAO-2024-12-39

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-12-39 as prepared by Leanne Scott, Human Resources Generalist; 

  AND THAT Council approves in principal the proposed Work from Home Policy and authorize Staff entering into a 6-month work from home pilot program .

4.9

Legislative Services

a.

Resolutions for Consideration December 2, 2024, CLK-2024-12-47

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-12-47 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER THAT the Committee of the Whole support the following resolutions;

  AND FURTHER direct Staff to distribute as they see fit.

b.

Deeming - Part of Plan 20, Geographic Village Lucknow and Part of Plan 101 Geographic Township of Kinloss, CLK-2024-12-48

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CLK-2024-12-48 prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER authorizes Part Lot 219, Lots 220 to 229 Plan 20, Geographic Village Lucknow to not be lots in a registered plan;

  AND FURTHER authorizes Lots 21 to 30, 39 to 47, 66 to 101, Part Lots 102 to 104, 105, 106 Plan 101 Geographic Township of Kinloss to not be lots in a registered plan;

  AND FURTHER that the appropriate by-law be brought forward.

c.

25 -Year Amalgamation Anniversary Time Capsule Video, CLK-2024-12-49

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-12-49 prepared by Kristen Prentice, Communications Coordinator.

5.

Correspondence Requiring Direction

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

South Bruce - NWMO Site Selection Process

6.2

Pine River Water Monitoring Reports November 2024

6.3

Bruce C Nuclear Project: Summary of Issues now available on Registry

6.4

South Bruce Grey Health Centre Community Engagement: Summary and Findings

6.5

Saugeen Valley Conservation Authority Press Release: Durham Upper Dam

6.6

AMO AMCTO Correspondence

AMO Watchfile - October 31, 2024
AMCTO Legislative Express - November 6, 2024
AMO Watchfile - November 7, 2024
AMO Policy Update - November 7, 2024
AMO Watchfile - November 14, 2024
AMO Policy Update - November 19, 2024
AMO Watchfile - November 21, 2024
AMO Policy Update - November 22, 2024
AMCTO Advocacy Update - November 22, 2024

6.7

County of Bruce Correspondence

Emergency Planning for Seniors - November 5, 2024
County Administration Building Closed for Remembrance Day - November 6, 2024
Bruce County Launches Smart Commute App - November 7, 2024
Council Meeting Highlights - November 7, 2024
Highway for Peace Unveiled in Bruce County - November 8, 2024
Bruce County Recognized for National Award from EDAC - November 8, 2024
Honoring the Legacy of Murray Sinclair - November 8, 2024
Bruce County's Dorrell Young Christmas Program - November 12, 2024
Durham Street Bridge Project in Walkerton Progressing on Budget - November 15, 2024
How Bruce County Services are Impacted by the Postal Strike - November 15, 2024
Monitoring Winter Road Conditions - November 18, 2024

6.8

General Correspondence

Innovation, Science and Economic Development Canada - November 7, 2024
Community Living Kincardine & District November Newsletter - November 7, 2024
RT-O7 November Updates - November 7, 2024
VON Bereavement Support - November 7, 2024
Ausable Bayfield Maitland Valley Water Source Protection Region - November 14, 2024
Owen Sound Grey Bruce 2024 YMCA Peace Medal Ceremony - November 14, 2024
RT-O7 - November 25, 2025
MPAC In Touch - November 25, 2024
Community Living Kincardine & District Giving Tuesday - November 26 2024
NWMO Selects Site for Canada's DGR - November 29, 2024

6.9

Ontario Offsetting OPP Cost Increases for Small and Rural Municipalities

6.10

Ministry of Municipal Affairs and Housing: Additional Residential Units

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

8.

Closed Session

• Motion

  THAT Committee of the Whole move into closed meeting at [time] for the purpose of considering:

  1) labour relations or employee negotiations; (non-union compensation),

  2) labour relations or employee negotiations; (collective agreement negotiations), 

  3) personal matters about an identifiable individual, including municipal or local board employees;  litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Ministry of Labour Order),

  4) personal matters about an identifiable individual, including municipal or local board employees; (personnel);

  5) personal matters about an identifiable individual, including municipal or local board employees; (Property Standards Committee Appointment),

  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion.

9.

Business Arising from the Closed Session

10.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at XX:XX.