The Corporation of the Township of Huron-Kinloss Council Agenda

Monday, September 18, 2023

7:00 P.m. - 8:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Mary Rose Walden, Chief Administrative Officer
• Bill Klingenberg, Manager of Building & Planning Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works

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1.

Call to Order

The Regular Meeting of the Council of the Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on September 18, 2023 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

None scheduled

3.

Adoption of Minutes

• THAT the minutes of the Committee of the Whole Meeting of September 6, 2023 and the Council Meetings of August 21, 2023 and September 11, 2023 (Planning) be adopted as presented. 

4.

Delegations

None Scheduled. 

5.

Public Meeting Required Under the Building Code Act

The Manager of Building Services/Chief Building Official will explain the proposed changes to the building fees. 

Public Comments

Any person or public body that has comments on the proposed changes to the building fees may provide comments. 

Council Comments

The Members of Council may question and make clarification on the proposed changes to the building fees. 

• THAT the appropriate by-law be brought forward as a matters arising to amend the building fees as outlined in Report BLDG-2023-08-18.

6.

Financial Reports

6.1

Previous Month Actual Accounts – August 2023, TR-2023-09-60

• That the Township of Huron-Kinloss Council receives for information Report Number TR-2023-09-60 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER hereby ratifies and confirms payment of the August 2023 accounts in the amount of $2,088,647.65.

6.2

Revenue and Expenditure Reports to August 31, 2023, TR-2023-09-61

• That Township of Huron-Kinloss Council receives for information Report Number TR-2023-09-61 Revenue and Expenditure Reports to August 31, 2023 prepared by Jodi MacArthur, Treasurer.

6.3

September Accounts, TR-2023-09-62

• That the Township of Huron-Kinloss Council receives for information Report Number TR-2023-09-62 prepared by Sarah Phelan, Administrative Assistant Finance;

  AND FURTHER authorizes payment of the September accounts in the amount of $1,448,280.28.

7.

Staff Reports

7.1

Public Works

7.1.1

Street Sweeper RFQ, PW-2023-09-46

• THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number PW-2023-09-46, prepared by John Yungblut, Director of Public Works;

  AND accepts the quotation from Cubex Limited in the amount of $424,731.50 plus HST for the purchase of one (1) Scarab Maven 65 demo street sweeper;

  AND FURTHER authorizes the appropriate by-law comes forward on tonight’s agenda.

7.1.2

Transportation September 2023, PW-2023-09-47

• THAT the Township of Huron-Kinloss Council hereby receives for information, Report Number PW-2023-09-47, prepared by John Yungblut, Director of Public Works.

7.2

Chief Administrative Officer

7.2.1

2 McTavish Crescent Easement, CAO-2023-09-31

• THAT the Township of Huron-Kinloss Council hereby approves report number CAO-2023-09-31, prepared by Mary Rose Walden, Chief Administrative Officer; AND further, approves lifting the easement from 2 McTavish Crescent, Lot 2, Plan M49, being Part 1 3R-1928; AND further a by-law brought forward authorizing the execution of any documents.

7.2.2

Acting Fire Chief Appointment, CAO-2023-09-30

• THAT the Township of Huron-Kinloss Council hereby approves report number CAO-2023-09-30, prepared by Mary Rose Walden, Chief Administrative Officer;

  AND FURTHER authorizes by-laws to be brought forward on tonight’s agenda to appoint South Bruce Fire Chief Guy Gallant as Acting Fire Chief and to ratify the agreements with the Municipality of South Bruce and the Municipality of Brockton.

7.3

Legislative Services

7.3.1

Holding Removal Request HURON CON 5 PT LOTS 1 and 2, CLK-2023-09-52

• THAT the Township of Huron-Kinloss Council hereby approves Report Number CLK-2023-09-52 prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER authorizes a by-law coming forward as a matters arising to remove the holding provisions from the property described as HURON CON 5 PT LOTS 1 AND 2, as outlined on Schedule “A” included with the report.

8.

Correspondence Requiring Direction

8.1

Letter to Council: Commercial Fertilizer

• THAT the Township of Huron-Kinloss Council receive for information all items listed in Section 8;

  AND FURTHER THAT these matters be directed to Staff.

9.

By-Laws and Agreements

9.1

Zoning Amendment By-Law Z-2023-064 Brubacher By-law

10.

Matters Arising

10.1

Stanley (Concession 5 Part Lots 1 and 2) Zoning Holding Removal By-law

10.2

Temporary Fire Services Memorandums of Understanding By-law

10.3

Appoint Acting Fire Chief Guy Gallant

10.4

Release of Easement 2 McTavish Crescent By-law

10.5

Street Sweeper (Cubex Limited) Quotation Acceptance By-law

10.6

2023 Consolidated Rates and Fees Amendment (3) By-law

11.

Information

• THAT the Township of Huron-Kinloss Council hereby receive for information all items listed in Section 11.0.

11.1

Ministry of Natural Resources and Forestry: Proposed Oil, Gas and Salt Resources Act regulation changes for special projects and well security

11.2

Ontario Provincial Police: Distribution of Police Record Check Revenue to Municipalities

11.3

Ministry of Health: Connecting Ontarians to the Tools they need to stay healthy this respiratory season

12.

Township Committee Minutes Received

• THAT the Township of Huron-Kinloss Council hereby receive for information all items listed in Section 12.0 

12.1

Ripley Summer Sports Committee

13.

Other Agency Minutes and Reports Received

• THAT the Township of Huron-Kinloss Council hereby receive for information all items listed in Section 13.0.

13.1

Public Health Grey Bruce

13.2

Municipalities of Bruce and Grey Community Safety and Well-Being

14.

New Business/ Council Reports

Council members have the opportunity to provide an update on Board and Committee meetings. 

15.

Closed Session

• THAT Council move into closed meeting at [time] for the purpose of considering personal matters about an identifiable individual, including municipal or local board employees (disruptive incident); and litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (by-law enforcement matter), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion.

16.

Matters Arising from Closed Session

17.

Confirming By-Law

• THAT the "Confirmatory September 2023 (2)" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-105.   

18.

Adjournment

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• THAT the Township of Huron-Kinloss Council hereby adjourn at