The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, June 05, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Mary Rose Walden, Chief Administrative Officer
• Chris Cleave, Fire Chief
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works
• Bill Klingenberg, Manager of Building and Planning, CBO

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on June 5, 2023  in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

Saugeen Mobility and Regional Transit

Stephan Labelle, Manager Saugeen Mobility and Regional Transit (SMART) will provide an introduction to Committee of the Whole of the program and services offered by the organization.  

3.2

BT Engineering

BT Engineering will be presenting the Boiler Beach Traffic study to Committee of the Whole.

4.

Staff Reports

4.1

Building & Planning

4.1.1

Bell Mobility Meso Pole Proposal, BLDG-2023-05-10

• Motion

  THAT Committee of the Whole receives for information Report Number 2023-05-10 prepared by Michele Barr, Deputy CBO;

  AND approves in principle the Site Layout design, dated July 22, 2022 for a Meso Pole Tower located at 344 Lake Range Drive;

  AND FURTHER approves in principle the Draft Wireless Telecommunications Tower Lease as presented.

4.1.2

May 2023 Monthly Building Status Report, BLDG-2023-06-13

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number 2023-06-13 prepared by Michele Barr, Deputy CBO.

4.2

By-law Enforcement

4.2.1

May 2023 Monthly By-Law Enforcement Status Report, BLE-2023-06-15

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2023-06-15 prepared by Heather Falconer, By-Law Enforcement Officer.

4.3

Fire Department

4.3.1

Emergency Management and Health and Safety May 2023 Summary, FIRE-2023-06-23

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE-2023-06-23, prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

4.3.2

Fire & Emergency Services Monthly Activity Report – May 2023, FIRE-2023-06-24

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE2023-06-24 prepared by Chris Cleave, Fire Chief

4.3.3

Lucknow District Pumper Replacement Costing Proposal, FIRE-2023-06-26

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number FIRE2023-06-26 prepared by Chris Cleave, Fire Chief;

  AND FURTHER accepts the proposal and costing as submitted by ACRES/Dependable Emergency Vehicles and authorizes the Fire Chief to proceed with the purchase of the proposed Vortex Model Pumper Truck for the Lucknow District Fire Department pending Fire Board and Ashfield-Colborne-Wawanosh Council approval;

  AND FURTHER directs Staff to bring forward the proposal for the Lucknow pumper truck to the Lucknow District Fire Board for an equal contribution of funds for the Lucknow Station truck from the Township of Ashfield-Colborne-Wawanosh;

  AN FURTHER authorises the appropriate by-laws coming forward.

4.3.4

Ripley-Huron Pumper Replacement Costing Proposal, FIRE-2023-06-25

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number FIRE2023-06-25 prepared by Chris Cleave, Fire Chief.

  AND FURTHER accepts the proposal and costing as submitted by ACRES/Dependable Emergency Vehicles and authorizes the Fire Chief to proceed with the purchase of the proposed Range Model Pumper Truck for the Ripley-Huron Fire Department.

  AND FURTHER authorizes the appropriate by-laws coming forward

4.4

Drainage

4.4.1

Municipal Drain Status update June 2023, DRAIN-2023-06-11

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report No. DRAIN-2023-06-11 prepared by Ken McCallum, Drainage Superintendent.

4.5

Treasury

4.5.1

Asset Retirement Obligations Policy, TR-2023-06-43

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number TR-2023-06-43 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER approves the Asset Retirement Obligations Policy as presented;

  AND FURTHER authorizes the appropriate by-law coming forward.

4.6

Community Services

4.6.1

Community Services Programming Update – June 2023, CS-2023-06-36

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-06-36 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator.

4.6.2

June 2023 Community Services Status Report, CS-2023-06-35

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-06-35 prepared by Mike Fair, Director of Community Services.

4.7

Public Works

4.7.1

Waste Management June 2023, PW-2023-06-31

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report No. PW-2023-06-31, prepared by John Yungblut, Director of Public Works.

4.7.2

Transportation June 2023, PW-2023-06-32

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-06-32, prepared by John Yungblut, Director of Public Works.

4.7.3

Water Wastewater May 2023, PW-2023-06-34

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-06-34 prepared by John Yungblut, Director of Public Works AND approves the 2023 Huronville Operational Plan submitted by the Municipality of Kincardine.

4.7.4

Township Vehicle Use Policy Amendment, PW-2023-06-33

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number PW2023-06-33 prepared by John Yungblut, Director of Public Works,

  AND approves the proposed amendments to the Township Vehicle Use Policy;

  AND FURTHER approves an amending by-law be brought forward.

4.7.5

2023 Guide Rail Tender, PW-2023-06-35

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number PW-2023-06-35, prepared by John Yungblut, Director of Public Works;

  AND accepts the tender from Borall Fence and Guide Rail Company Ltd. in the amount of $124,130 plus HST for the installation of guide rails on Lake Range Dr. and Grey Ox Ave;

  AND FURTHER authorizes the appropriate by-law comes forward.

4.7.6

Boiler Beach Road Traffic Study, PW-2023-06-36

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number PW-2023-06-36, prepared by John Yungblut, Director of Public Works;

  AND FURTHER adopts the Boiler Beach Road Traffic Study as prepared by BT Engineering Inc. in principle.

4.7.7

Municipal Road Allowance Tree Restitution, PW-2023-06-37

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-06-37 prepared by John Yungblut, Director of Public Works;

  AND FURTHER directs Staff to proceed with the planting of one thousand (1,000) trees on the unopened Sideroad 5 road allowance in the fall of 2023;

  AND FURTHER that costs be recovered from the owner of the property at Con. 1 S Pt Lots 8-10, Huron Township, Roll #4107-160-001-00400.

4.7.8

Landfill Compactor Purchase, PW-2023-06-38

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number PW2023-06-38 prepared by John Yungblut, Director of Public Works;

  AND accepts the quotation from Marcel Equipment Limited in the amount of $485,000 plus HST for the purchase of one (1) reconditioned 2017 CAT 816K Landfill Compactor;

  AND accepts the trade-in offer for one (1) 2006 CAT 816F Landfill Compactor in the amount of $75,000;

  AND FURTHER authorizes the appropriate by-law coming forward.

4.8

Business & Economic Development

4.8.1

June 2023 Manager of Strategic Initiatives Status Update, BED-2023-06-24

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number BED-2023-06-24 prepared by Michelle Goetz, Manager of Strategic Initiatives.

4.8.2

June 2023, The Hub Status Report, BED-2023-06-25

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2023-06-25 prepared by Lauren Eby, Business Development Coordinator.

4.8.3

June 2023 Business and Economic Officer Status Report, BED-2023-06-26

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED 2023-06-26, prepared by Amy Irwin, Business and Economic Officer.

4.9

Chief Administrative Officer

4.9.1

Kincardine Family Health Team and the Ripley Medical Center, CAO-2023-06-20

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2023-06-20, prepared by Mary Rose Walden, Chief Administrative Officer;

  AND FURTHER approves providing a letter of support for the Kincardine Family Health Team’s Expression of Interest for the Expansion of Primary Care Services;

  AND FURTHER supports Staff engaging an architect or designer to develop a renovation plan for the Ripley Medical Center, and obtaining quotes to complete the renovation project to be funded from the Community Sustainability and Well Being Fund Reserve Fund.

4.9.2

Community Well-Being Update, CAO-2023-06-14

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2023-06-14, prepared by Mike Bartlett, Administrative Coordinator.

4.9.3

Hiring Report June, CAO-2023-06-19

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2023-06-19 prepared by Leanne Scott, Human Resources Generalist;

  AND FURTHER authorizes and confirms the hiring of the Landfill Attendant;

  AND FURTHER authorizes the by-law to come forward.

4.10

Legislative Services

4.10.1

Pine River Water Monitoring Reports April 2023, CLK-2023-06-33

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2023-06-33 prepared by Kelly Lush, Deputy Clerk.

4.10.2

Resolutions for Consideration June 5, 2023, CLK-2023-06-34

• Motion
  1. THAT the Township of Huron-Kinloss Committee of the Whole hereby support the City of Cambridge in their request that the Ontario Government amend s. 205.1 of the Highway Traffic Act;

     AND FURTHER direct Staff to distribute as they see fit.

  2. THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Municipality of Tweed in their request to the Province of Ontario to facilitate, coordinate and regulate pole deployment measures across Ontario to prevent unnecessary duplication of pole infrastructure;

     AND FURTHER direct Staff to distribute as they see fit.

  3. THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Township of Puslinch in their request to the Ministry of Environment, Conservation and Parks that litter on the roadside of the 401 be cleaned up in accordance with the Ministry Initiative “ Act on Litter Ontario”;
     AND FURTHER that Staff distribute as they see fit.

  4. THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Township of in calling on Transport Canada to amend current legislation regarding water aerodromes to require mandatory consultation and transparency with provincial and municipal authorities prior to construction and state that mixed use docks and structures will not be permitted;
     AND FURTHER directs Staff to distribute as they see fit.

  5. THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Regional Municipality of Waterloo in their request to the Minister of Municipal Affairs and Housing to protect the privacy of candidates and donors by removing the requirement for street name, number and postal code to be listed on any public form;

     AND FURTHER directs Staff to distribute as they see fit.

4.10.3

Noise Exemption Request Point Clark Lighthouse Fireworks, CLK-2023-06-32

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-06-32 prepared by Kelly Lush, Deputy Clerk;

  AND grants an exemption to the Noise By-Law on June 30, 2023, from 9:00 p.m. Friday, June 30, 2023 to 12:00 a.m. on Saturday, July 1, 2023 for the Ripley and District Lions Club fireworks display and DJ at the Point Clark Lighthouse;

  AND grants an exemption to the Noise By-Law on Saturday, August 5, 2023 from 11:00 p.m. to 12:00 a.m. on Sunday, August 6, 2023 for the Bruce Beach Cottager’s Association Annual BBQ.

4.10.4

Communications Status Report May 2023, CLK-2023-06-35

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-06-35 prepared by Kristen Prentice, Communications Coordinator.

5.

Correspondence Requiring Direction

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

Lucknow Kinsmen and Kinette 50th Anniversary

6.2

Bruce County Summary of Support to the 2023 Provincial Policy Statement

6.3

AMO and AMCTO

AMO Watchfile  - May 4, 11, 18 and 25 

6.4

Bruce County Media Releases 

6.5

General

• Community Living Kincardine and District  May 2023 Newsletter
• Ontario Small Urban Municipalities (OSUM) Executive Committee
• 2022 Great Lakes LAMP Annual Reports
• Great Lakes (ECCC) Working Together to Protect Habitat and Species in Lake Ontario
• AODA Toolbox - May 2023
• NWMO News: Leading by Example

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

8.

Closed Session

• Motion

  THAT Committee of the Whole move into closed meeting at [time] for the purpose of considering personal matters about an identifiable individual, including municipal or local board employees; (personnel), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion.

9.

Business Arising from the Closed Session

10.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Council hereby adjourn at XX:XX.