THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number PW2023-05-26 prepared by John Yungblut, Director of Public Works;
AND FURTHER THAT Council approve the temporary closure of Walter St. and Washington St. in Lucknow on June 16, 17 and August 23-27, 2023, and provide road closed barricades as required;
AND FURTHER THAT Council approve in-kind support for the use of available trucks and staff for the purpose of garbage removal (maximum of three);
AND FURTHER THAT landfill tipping fees be waived at the Huron Landfill for waste generated at the events;
AND FURTHER THAT Council approve the use of two portable generators during the events, (excepting should a Township need emerge prior to or during the event);
AND FURTHER THAT for clarity the fuel costs associated with generator use shall be the responsibility of the Kinsmen organization;
AND FURTHER THAT Council approve in-kind support of gravel road grading on the event grounds at Graceland be provided using Township staff and resources, prior to the Derby/Tractor Pull Event;
AND FURTHER THAT for clarity any further grading or dust control required for additional events at the Graceland site shall be the responsibility and at the cost of the event organizers;
AND FURTHER THAT the request for additional lighting on Campbell St. at the Walter St and Washington St intersections be considered in future Council budget deliberations;
AND FURTHER THAT requests for the Lucknow and District Sports Complex be referred to the
required approval authorities;
AND FURTHER THAT Council authorize the Clerk and Chief Administrative Officer to prepare and execute a licensing agreement with the Lucknow Kinsmen to permit the reconstruction of the rail trail property, and use of the rail trail for approved special events as outlined in Report PW-2023-05-26;
AND FURTHER THAT for the purpose of this construction and subject to the signing of a licensing agreement and the Lucknow Kinsmen organization meeting of any other requirements to the satisfaction of Staff related to the construction, that Council approve providing to the Lucknow Kinsmen at no cost up to 2,000 m3 of surplus clay only;
AND FURTHER THAT for clarification the cost of loading and hauling the fill material be borne by the Lucknow Kinsmen.