The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Members Present
  • Don Murray, Mayor
  • Larry Allison, Councillor
  • Shari Flett, Councillor
  • Ed McGugan, Councillor
  • Carl Sloetjes, Councillor
Members Absent
  • Jim Hanna, Deputy Mayor
  • Scott Gibson, Councillor
Staff Present
  • Jennifer White, Clerk
  • Mary Rose Walden, Chief Administrative Officer
  • Jodi MacArthur, Treasurer

Mayor Murray called the meeting to order at 7:00 p.m.

  • Resolution No.:04/17/23 - 01
    Moved by:Larry Allison
    Seconded by:Shari Flett

    THAT the minutes of the Committee of the Whole meeting of April 3, 2023 be adopted as presented.  

    Carried

Brent Fisher, Senior Manager of Corporate Relations and Projects presented to Council an Ontario Power Generation Community Update. 

Mr. Fisher provided information about Ontario Power Generation facilities and operations.  

OPG's Climate Action Plan commits OPG to being a net zero company by 2040.  Company Highlights included the development of a Reconciliation Action Plan, Pickering Nuclear Generating Station Units 5-8 refurbishment study, advancement of the Darlington New Nuclear Project,  Darling Refurbishment project, and support of the Bruce Power MCR. 

Nuclear Waste Management name has been changed to Nuclear Sustainability Services (NSS). This name change emphasizes the shift in management to include the three R's, reduce, re-use and recycle.  Isotopes produced on the nuclear sites are included in this management, including the isotopes used in fusion research, medical diagnostics and other technologies.  

The NSS - Western site is the Bruce Power Site.   The 42,000 square foot facility located at the Bruce Energy Centre in Kincardine is scheduled to open in Spring 2023.  It will be used to reduce low-level radioactive waste. 

Mr. Fisher provided information on the environmental stewardship practices of OPG, and commitment to Community Engagement.    

Council inquired about where information on the "live dashboard" energy production mix could be found on the internet. Council also discussed the use of incinerators for waste reduction and whether this might have applications for non-nuclear waste at landfills. 

Brent informed Council that the OPG has been running the incinerator for about a 20 year span, including planned shutdowns for maintenance etc.  Council inquired if the heat off of it could have other applications. Fisher indicated that it was only used to reduce the volume of waste, and that there are several processes within the incinerator, so that the final product you see from the stack is very clean.  

Council inquired about the Darlington NEW nuclear project, which is to construct a small modular reactor and whether OPG is studying new conventional nuclear modules for that site, or only the small modular reactor. 

In response to Council's inquiry, Fisher responded that the request from the Province of Ontario specifically requested OPG to study a refurbishment of the other reactors at the Pickering Site. Council asked Fisher's opinion on how the community feels about that and what feedback from the community had been received.  Fisher reported that amongst employees it has been widely accepted, and there were no regulatory concerns reported.  

Fisher confirmed that Bruce Power and OPG have different names for the on-site buildings and clarified for members of Council which buildings were discussed in the presentation. Council inquired about the waste that would be generated and would it go to the sorting facility.  Fisher described the plan to tackle legacy waste first, and then limit the amount of new waste being generated through other measures.  

Council inquired about the Phragmites reduction reasons.  Fisher confirmed that Phragmites had been reduced by an environmentally approved process of cutting them down, and not as a result of hotter water in the area.  

Sarah Pelton - CSWBP Coordinator and Krista Miller - Detachment Commander, South Bruce OPP and member of the CSWBP Steering Committee presented to Council the Grey Bruce Community Safety and Well-Being Planning update.

Sarah provided information on the Community Safety and Well Being Plan.  The Committee includes over 70 partners who are involved in the process and continue to work together. 

Pelton provided information on the issue assessment process and various tools that have been developed to assist agencies to address issues and underlying factors. 

The CSWBP Coordinator provided an overview of the 2023 objectives which include:

  • Establish crime prevention and mental health action tables
  • Establish reporting frameworks for action tables
  • Enhance community asset mapping based on provincial community safety and well-being planning framework
  • Focus on public information sharing and community engagement concerning the relationship between upstream prevention and crime prevention
  • Facilitate S.T.A.R. training and continue to establish best practices for referrals and collaboration with other response tables
  • Explore opportunities to sustain long-term funding for CSWBP in Bruce and Grey.

Council inquired about the reduced investment in incident response costs.  Peleton explained that it is more expensive for someone to present at an emergency department or for police to respond to a strictly mental heath emergency.  The long term goal is to have funds allocated to areas that would respond before the situation reaches a crisis level.  

Council requested more information on the "Situation table", including whether it include minors or the school board involved.  The presenters confirmed that it did.  Some families and some minors are referred to the situation tables to help resolve issues.  The School boards are not currently participating, but are being encouraged by the partners to participate more frequently at the Situtation Table.  The School Boards are involved in the CSWBP Committee, but aren't necessarily at every Situation Table meeting.

The Mayor reported that Bruce County had received a presentation regarding a new Bayview Facility in Owen Sound.  The Facility is a transitional place for people to stay.  Council inquired as to how that facility would fit into the CSWBP plan.  Peleton confirmed that the types of residential setting offered at Bayview are not currently being offered in Bruce County.  This transitional spot will provide great support to the community and those in crisis, to be able to reintegrate.  

Krista Miller, Detachment Commander South Bruce OPP presented to Council the Township of Huron-Kinloss Year End Report 2022. 

Miller noted that there has been an increase in the Ride program.  There is an increased focus requirement from the province due to a province wide increase in impaired related fatalities.  The Tri-County Traffic Initiative was a partnership with Huron County and Perth County to increase a presence during the long weekends last summer. 

Top 10 calls for service included:

1. Motor Vehicle Collision – 111 (101)
2. Mental Health Act – 57 (57)
3. Noise Complaints – 54 (38)
4. Suspicious Person – 49 (51)
5. Animal Complaints – 43 (21)
6. Theft Under – 36 (30)
7. Family Dispute – 33 (26)
8. Suspicious Vehicle – 31 (62)
9. Property Related – 27 ( 33)
10. Neighbour Dispute – 26 ( 33)

Detachment Commander Miller said approximately 80% of the calls for service are not criminally related.  Miller spoke about the impact of the CSWB programs and lens to respond to these issues before they become OPP calls. This has the potential to minimize the 80% of calls that are not criminal.  

Council inquired as to whether Cannabis use had affected impaired driving rates.  

With respect to animal complaints, within the 10 ten calls for service, Council discussed the cost to have the OPP deal with animal complaints.  Miller provided broad information on the kind of complaints, what type of animals, etc. that these calls might relate to.  Anecdotally, racoons (distempered or sick) deer, livestock on the road etc. would be reasons attributed to those statistics.  As animal complaints and noise complaints were up, Council discussed what this might be attributed to. 

Staff Seargant Wilcox responded regarding the increase of noise complaints.  Wilcox explained that these are often neighbor disputes and noise complaints related to parties are estimated to be less than 5 a year. 

Council suggested that future reports could include an indication of what happens (resolved, unresolved, pending, etc)  to non-criminal complaints, as that is not addressed in then current statistics. 

With respect to the March Visa, Council questioned the charge for an Air Bnb for Fire Department training accommodations.  Staff indicated that this training took place on the Bruce Peninsula where hotel accommodations are limited.

Council asked for clarification on what RCSS was short for.  Staff confirmed it was Roman Catholic Separate School.  Staff confirmed for Council that the Director of Public Works was attending the Good Roads Association conference. 

  • Resolution No.:04/17/23 - 02
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    That the Township of Huron-Kinloss Council hereby ratifies and confirms payment of the March 2023 accounts in the amount of $4,597,228.56.

    Carried
  • Resolution No.:04/17/23 - 03
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    That the Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to March 31, 2023 prepared by Jodi MacArthur, Treasurer.

    Carried
  • Resolution No.:04/17/23 - 04
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    That the Township of Huron-Kinloss Council hereby authorizes payment of the April accounts in the amount of $ 406,767.28.

    Carried

Staff were commended on the quick and efficient clean-up to protect the Township assets. Council questioned whether Staff time can be used to offset the insurance deductible.  Staff responded to this that it is being negotiated.  

  • Resolution No.:04/17/23 - 05
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    That the Township of Huron-Kinloss Council hereby receives for information Report Number CS-2023-04-27 prepared by Mike Fair, Director of Community Services.

    Carried

Council requested information on how many properties are more than 4 years in arrears.  Staff provided information that three (3) properties are registered for tax sale currently, which would significantly affect the balance noted in the report.   Council inquired about the timeline and steps for the tax sale process. 

  • Resolution No.:04/17/23 - 06
    Moved by:Larry Allison
    Seconded by:Shari Flett

    That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-04-33 as prepared by Phyllis Hunter, Taxation Revenue Clerk.

    Carried
  • Resolution No.:04/17/23 - 07
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-04-31 prepared by Jodi MacArthur, Treasurer.

    Carried

Council inquired about the tax codes included in the report. 

J and X were new builds, but they have been removed and are being switched to commercial and industrial tax classes. 

  • Resolution No.:04/17/23 - 08
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    That the Township of Huron-Kinloss hereby receives for information Report number TR-2023-04-34 as prepared by Phyllis Hunter, Taxation/Revenue Clerk.

    Carried
  • Resolution No.:04/17/23 - 09
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    That the Township of Huron-Kinloss Council hereby approves Report Number CAO2023-04-11 as prepared by Leanne Scott, Human Resources Generalist.

    Carried

Council member McGugan indicated that they could be available, but didn't need to be there. 

  • Resolution No.:04/17/23 - 10
    Moved by:Larry Allison
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Council hereby receives for information report number BED-2023-04-20, prepared by Michelle Goetz, Manager of Strategic Initiatives;

    AND FURTHER THAT  members of Council that wish to attend the event please RSVP by April 21st, 2023.

    Carried

Council inquired about the type of event and timing that might occur.  This event would only apply to Council and Staff.  

  • Resolution No.:04/17/23 - 11
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    THAT the Township of Huron-Kinloss Council hereby approves Report Number CAO-2023-04-12 prepared by Leanne Scott, Human Resources Generalist;

    AND in so doing approves moving forward with an annual staff and council event and volunteer token of appreciation plan.

    Carried
  • Resolution No.:04/17/23 - 12
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Council receive for information Report CLK-2023-04-24 on upcoming Council and Staff Training Opportunities;

    AND FURTHER THAT members of Council indicate their interest in participating in the sessions presented.

    Carried

Council discussed adding this to the Zoning By-law review to regulate.  

Council requested the Fire Chief to provide comments regarding this type of project (no time). 

  • Resolution No.:04/17/23 - 13
    Moved by:Larry Allison
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Council receive for information Report CLK-2023-04-25;

    AND FURTHER that the Fire Chief provide comments on this matter to Council. 

  • Resolution No.:04/17/23 - 14
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    THAT the Township of Huron-Kinloss Council approve the annual membership fee of the Multi-Municipal Wind Turbine Working Group of $400 for 2023. 

    Carried
  • Resolution No.:04/17/23 -15
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Council approve the name change from Multi-Municipal Wind Turbine Working Group to Multi-Municipal Energy Working Group;

    AND FURTHER THAT Council approve amendments to the Mandate and the Terms of Reference for the Group as outlined in Report CLK-2023-04-26.

    Carried
  • Resolution No.:04/17/23 - 15
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    THAT Shari Flett be appointed to represent Council at the Bluewater District School Board - Annual community Planning and Partnership Meeting. 

    Carried
  • Resolution No.:04/17/23 - 16
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    THAT the Township of Huron-Kinloss Council recommend to the County of Bruce Approval Authority that the Draft Plan of Subdivision request from the owners of the Property being Plan 36 Park Lot 46-50; Albert W/S, for an extension for a period of three (3) years as outlined in Report BLDG-2023-04-08, be approved. 

    Carried
  • Resolution No.:04/17/23 - 17
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    WHEREAS, Enbridge recently made an announcement of their intention to begin charging third-party contractors and other utilities $200 CAD (plus applicable taxes) for utility locates where a field locate is required;

    AND WHEREAS, third-party contractors include Ontario municipalities;

    AND WHEREAS, these locate requests are only required as Ontario municipalities have allowed utilities to use municipal right of ways at no charge to the utilities;

    AND WHEREAS, this announcement of new downloaded costs will negatively impact the budgets of Ontario municipalities which are already burdened;

    AND WHEREAS, if Enbridge is successful in implementing this new charge, a precedence is set for other utility companies to also begin charging for locates;

    NOW THEREFORE BE IT RESOLVED THAT the Township of Huron-Kinloss Council strongly opposes these utility locate costs being downloaded to Ontario municipalities by Enbridge Gas or other utilities;

    AND FURTHER THAT the Province of Ontario’s Ministry of Public and Business Service Delivery make it clear that these costs must be borne by the utilities themselves;

    AND THAT this decision be forwarded as Staff see fit. 

    Carried
  • Resolution No.:04/17/23 - 18
    Moved by:Larry Allison
    Seconded by:Shari Flett

    THAT the "Tanglewood, Jardine and Ridgewood Reconstruction Tender Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 40.

    Carried
  • Resolution No.:04/17/23 - 19
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    THAT the "2023 Dust Control (Da-Lee Dust Control Ltd.) Quote Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 41. 

    Carried
  • Resolution No.:04/17/23 - 20
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    THAT the "2023 Gravel Maintenance Tender Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 42.

    Carried
  • Resolution No.:04/17/23 - 21
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    THAT the "Algae Harvesting 2023 Agreement By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 43.

    Carried
  • Resolution No.:04/17/23 - 22
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    THAT the Township of Huron-Kinloss Council receive for information all items listed in Section 9. 

    Carried
  • Resolution No.:04/17/23 - 23
    Moved by:Larry Allison
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.0.

    Carried

Councillor McGugan as part of the County Accessibility Advisory Committee inquired as to why the Chief Building Official for Huron-Kinloss is included as part of that Accessibility Advisory Committee.  Council requested that this appointment be investigated to determine if it can be removed. 

A ratepayer in Lucknow requested from a member of Council that a committee working group be created to address bullying issues within the community. This is an opportunity to refer to the CSWBP Committee as outlined in item #4.2.  Staff to reach out to the Committee for referral process.   

  • Resolution No.:04/17/23 - 25
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Council move into closed meeting at 8:56 p.m. for the purpose of considering personal matters about an identifiable individual, including municipal or local board employees (personnel), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

    AND FURTHER THAT Council return to regular open meeting upon completion.

    Carried

The Mayor reported that a closed meeting had been held to consider personal matters about identifiable individuals.  Direction was provided to Staff on these matters. 

  • Resolution No.:04/17/23 - 26
    Moved by:Carl Sloetjes
    Seconded by:Shari Flett

    THAT the Chief Administrative Officer be authorized and directed to execute all such documents required to initiate the employment of Bill Klingenberg.  

    Carried
  • Resolution No.:04/17/23 - 27
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    THAT the "Confirmatory April (2) 2023" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 44.  

    Carried
  • Resolution No.:04/17/23 - 28
    Moved by:Carl Sloetjes
    Seconded by:Larry Allison

    THAT the Township of Huron-Kinloss Council hereby adjourn at 9:09 p.m.

    Carried
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