The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:
Date:	Monday, September 21, 2020
Time:	7:00 P.m. - 9:00 P.m.
Location:	Electronic Meeting

Members Present

• Mitch Twolan, Mayor
• Don Murray, Deputy Mayor
• Lillian Abbott, Councillor
• Jeff Elliott, Councillor
• Jim Hanna, Councillor, arrived at 7:24 p.m.
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff Present

• Mary Rose Walden, Chief Administrative Officer
• Emily Dance, Clerk
• Jodi MacArthur, Treasurer
• Mike Fair, Director of Community Services

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1.

Call to Order

Mayor Twolan called the meeting to order at 7:00 p.m.

2.

Disclosure of Pecuniary Interest

Mayor Twolan, declared a pecuniary interest on the following items: 6.5 William Street N Improvements Staff Report, 6.8 Huron Road Public Right of Way - Expropriation Staff Report, 8.12  William Street N Improvements By-Law and 8.14 Land Expropriation Huron Road By-Law. 

Mayor Twolan left the meeting when the items were being discussed. 

3.

Adoption of the Minutes

3.1

Adoption of Minutes

• Resolution No.: 571
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council hereby adopts the September 9, 2020 Council Meeting Minutes and the September 14, 2020 Council (Planning) Meeting Minutes as presented.

  Carried

4.

Delegations

4.1

Big Brothers Big Sisters of Kincardine and District (BBBS)

Yolanda Ritsema, BBBS Kincardine provided an update on the past year and the challenges they are experiencing due to the Covid-19 pandemic.  Ms. Ritsema gave a high level overview of what the BBBS Kincardine is doing to raise funds and the benefits for the littles participating in the program.  

4.2

Point Clark Boat Club

Point Clark Boat Club members Ellen Lowry, Elliott Lowry and Monica Hartman addressed Council regarding the deterioration of the Point Clark harbour break wall.

Ellen Lowry is a member of the High-water Committee for the Point Clark Boat Club. She gave an overview of the Club and explained that it is a non-profit Club run by volunteers. They have a licence of occupation for the harbour. They currently have 96 members and increase of 35 members this year. She explained that the harbour is open to the public, residents fish off the harbour walls, enjoy sunsets, sit on the benches and launch pleasure crafts even if they are not members.

The high level of water is causing the walls to deteriorate, and she explained that action needs to be take before the walls break as it is degrading quickly with each storm that passes. The Club is of the opinion that the north tip of the break wall may not survive the November gales.

She explained that they have the resources to fix the north tip at a cost of approximately $35,000 however, the financial commitment for the entire project is beyond the Club’s resources, they are requesting the Township to take over the remainder of the break wall project.
They have had difficulty with getting the permits due to COVID-19. They now have them in place for the north tip and the project can be ready for January 2021. 

Elliott Lowry explained the plan to rehabilitate the harbour wall and the construction involved. They have a contractor ready to start the work on the north tip this week.

Monica Hartman explained the membership of the Boat Club, how the boat launch is accessible to the public. The Boat Club property is treated as public domain and is open and accessible to the public, they leave it open to public access promote community well being. During the beautification it has transformed to a community space for the public to enjoy
Council commented that the project is a significant cost and confirmed with staff that it will be engineered. It was noted that it would be Township staff that would look after the project and it would be done in January 2021. Staff will research all available grant opportunities.

4.2.1

Point Clark Harbour Wall Staff Report

• Resolution No.: 572
  Moved by: Jeff Elliott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Council hereby approves Report Number CS2020-09-39 prepared by Mike Fair, Director of Community Services AND approves the Harbour Wall Remediation Plan as presented AND FURTHER authorizes and exemption from the purchasing and procurement policy and grants pre-budget approval of up to $450,000.00 plus applicable taxes to proceed with the Harbour Wall Armour Stone installation including water flow pipe and final finishing recommendations for the harbour wall.

  Carried

5.

Financial Reports

5.1

Revenue and Expenditure Reports to August 31, 2020

• Resolution No.: 573
  Moved by: Carl Sloetjes
  Seconded by: Don Murray

  That Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to August 31, 2020 prepared by Jodi MacArthur, Treasurer.

  Carried

5.2

August 2020 Accounts

• Resolution No.: 574
  Moved by: Lillian Abbott
  Seconded by: Jeff Elliott

  That Township of Huron-Kinloss Council hereby ratifies and confirms payment of the August 2020 accounts in the amount of $927,011.09

  Carried

5.3

September 2020 Accounts

• Resolution No.: 575
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Council hereby authorizes payment of the September 2020 accounts in the amount of $$1,814,711.93.

  Carried

6.

Staff Reports

6.1

Water System Financial Plan 2021 to 2026

• Resolution No.: 576
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That Township of Huron-Kinloss Council hereby receives Report Number TR2020-09-63 prepared by Jodi MacArthur, Treasurer and approves the 2021 to 2026 water system financial plan prepared in accordance with Ontario Regulation 453/07 as presented.

  Carried

6.2

Community Services Casual Part-Time Staff

• Resolution No.: 577
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Council hereby receives for information Report Number CS2020-09-37 prepared by Mike Fair, Director of Community Services.

  Carried

6.3

Facility Requests to Waive Fees

• Resolution No.: 578
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Council hereby approves Report Number CS2020-09-38 prepared by Mike Fair, Director of Community Services AND authorizes waiving the fee for the Ripley Lions September 28^th 2020 event AND FURTHER authorizes waiving the fees for the Lucknow Book Club until their safe return to Lucknow Library, AND FURTHER authorizes AA meetings a 50% cost reduction in the Point Clark Community Centre fees for 2020 and 2021 which can then be revisited in 2022.

  Carried

6.4

Theft and Vandalism

Mayor Twolan left the meeting, Deputy Mayor Murray assumed the Chair.  Council agreed to change the order of the reports to consider 6.6 following 6.4. 

• Resolution No.: 579
  Moved by: Jeff Elliott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Council hereby approves Report Number CS2020-09-41 prepared by Mike Fair, Director of Community Services.

  Carried

6.5

William Street N Improvements

• Resolution No.: 580
  Moved by: Lillian Abbott
  Seconded by: Jeff Elliott

  That the Township of Huron-Kinloss Council hereby approves Report Number PW2020-09-61 prepared by John Yungblut, Director of Public Works, AND approves the quotation from Bill & Tom Kempton Construction Ltd. in the amount of $75,920.00 plus HST for drainage improvements on William Street North, AND FURTHER authorizes the appropriate by-law come forward on tonight's agenda.

  Carried

6.6

Lucknow Infiltration

Mayor Twolan returned and assumed the Chair.  

• Resolution No.: 581
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Council hereby approves Report Number PW2020-09-62 prepared by John Yungblut, Director of Public Works, AND approves the quotation from Flometrix Technical Services in the amount of $27,780.00 plus HST for the monitoring of sanitary sewer flow in 2020 and 2021 AND FURTHER authorizes the appropriate by-law come forward on tonight's agenda.

  Deferred

6.7

August 2020 Project Update – Business and Economic Officer

Mayor Twolan returned to the meeting and resumed the Chair. 

• Resolution No.: 582
  Moved by: Don Murray
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Council hereby receives for information Report Number BED-2020-09-25 prepared by Nicole Griffin, Business and Economic Officer.

  Carried

6.8

Huron Road Public Right of Way - Expropriation

• Resolution No.: 583
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council hereby approves the expropriation of the lands described as Part Lot 3, Concession Lake Range or Concession A Huron; Huron-Kinloss, being all of PIN 33329-0871 to establish a public right of way AND that the property be registered within 3 months of granting approval of the expropriation AND that all registered owners with Notice of Expropriation and Notice of Possession of the property after the registration of the Plan of Expropriation and all other actions related thereto pursuant to the Expropriations Act AND FURTHER authorize the Deputy Mayor and Clerk to sign all necessary documents AND FURTHER THAT the appropriate by-law come forward on tonight’s agenda.

  Carried

6.9

Implementing a Face Covering By-Law – County of Bruce and Grey

• Resolution No.: 584
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Council hereby receives for information Report CLK-2020-09-76 prepared by Emily Dance, Clerk

  Carried

6.10

Information on the Table September 2020 Council

• Resolution No.: 585
  Moved by: Lillian Abbott
  Seconded by: Jeff Elliott

  That the Township of Huron-Kinloss Council hereby receives for information Report CLK2020-09-73 prepared by Kelly Lush, Deputy Clerk

  Carried

7.

Correspondence Requiring Direction

7.1

Long-term care fulltime positions and inspections

• Resolution No.: 586
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council hereby supports The Township of South Glengarry in asking the Ontario Government to provide funding to increase the full-time positions in place of casual and part time positions in long-term care facilities and to further enact regular inspections of all long-term care facilities and FURTHER directs staff to forward a copy of the resolution to The Honourable Prime Minister of Canada, Mr. Douglas Ford, The Right Honourable Premier of Ontario, and all Municipalities within Ontario.

  Carried

7.2

Support to the City of Toronto in their Legal Challenge of the Amendments madeunder Bill 184, Section 83

• Resolution No.: 587
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT The Township of Huron-Kinloss Council along with the City of St. Catharines, show support to the City of Toronto in their legal challenge of the amendments made under Bill 184, Section 83; that states: “Refusal for certain arrears of rent” If a hearing is held in respect of an application under section 69 for an order evicting a tenant based on arrears of rent arising in whole or in part during the period beginning on March 17, 2020 and ending on the prescribed date, in determining whether to exercise its powers under subsection the Board shall consider whether the landlord has attempted to negotiate an agreement with the tenant including terms of payment for the tenant’s arrears. The City Council of Toronto voted 22-2 in support of a legal challenge of Bill 184 Section 83 and FURTHER directs staff to forward a copy of this resolution to the Honourable Douglas Ford, Premier, the Honourable Steve Clark, Ministry of Municipal Affairs and Housing and all Municipalities in Ontario.

  Defeated

7.3

Hewitt Letter dated August 31, 2020 and Staff Response Re: Water Service

• Resolution No.: 588
  Moved by: Jim Hanna
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Council hereby receives the Letter dated August 31, 2020 from George and Helen Hewitt AND FURTHER approves the response letter as presented.  

  Carried

8.

By-Laws and Agreements

Mayor Twolan left the meeting, Deputy Mayor Murray assumed the Chair. 

8.1

By-Law No. 2020-88 being the Amend Procedural By-Law (2)

8.2

By-Law No. 2020-89 being the Amend Rates and Fees By-Law

8.3

By-Law No. 2020-90 being the Joint Fire Service By-Law

8.4

By-Law No. 2020-91 being the Appoint Cleave By-Law

8.5

By-Law No. 2020-92 being the Dyer Zoning By-Law

8.6

By-Law No. 2020-93 being the Knorr Zoning By-Law

8.7

By-Law No. 2020-94 being the Land Use Agreement Huron-Shores ATV Club

8.8

By-Law No. 2020-95 being the Ripley Snow Storage By-Law

8.9

By-Law 2020-96 being the Winter Maintenance Services Whitechurch Route

8.10

By-Law No. 2020-97 being the Winter Maintenance Services Lucknow

8.11

By-Law No. 2020-98 being the Site Agreement Nine Mile Villa By-Law

8.12

By-Law No. 2020-99 being the William Street North Improvements By-Law

8.13

By-Law No. 2020-100 being the Lucknow Infiltration By-Law

8.14

By-Law No. 2020-101 being the Land Expropriation Huron Road By-Law

Resolution No.: 589
Moved by: Ed McGugan
Seconded by: Lillian Abbott
THAT the following By-Laws be read a first, second, third time and finally passed this 21st day of September, 2020:

By-Law No. 2020-88 being the Amend Procedural By-Law (2)

By-Law No. 2020-89 being the Amend Rates and Fees By-Law

By-Law No. 2020-90 being the Joint Fire Service By-Law

By-Law No. 2020-91 being the Appoint Cleave By-Law

By-Law No. 2020-92 being the Dyer Zoning By-Law

By-Law No. 2020-93 being the Knorr Zoning By-Law

By-Law No. 2020-94 being the Land Use Agreement Huron-Shores ATV Club

By-Law No. 2020-95 being the Ripley Snow Storage By-Law

By-Law 2020-96 being the Winter Maintenance Services Whitechurch Route

By-Law No. 2020-97 being the Winter Maintenance Services Lucknow

By-Law No. 2020-98 being the Site Plan Agreement Nine Mile Villa By-Law

By-Law No. 2020-99 being the William Street North Improvements By-Law

By-Law No. 2020-101 being the Land Expropriation Huron Road By-Law

Carried

Mayor Twolan returned to the meeting and resumed the Chair. 

9.

Information

9.1

Community Schools Alliance Correspondence

• Resolution No.: 590
  Moved by: Jim Hanna
  Seconded by: Don Murray

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 9.

  Carried

10.

Township Committee Minutes Received

10.1

Lucknow & District Fire Board

• Resolution No.: 591
  Moved by: Lillian Abbott
  Seconded by: Jeff Elliott

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.

  Carried

11.

Other Agency Minutes and Reports Received

12.

New Business/Council Reports

12.1

New Business/Council Reports

Deputy Mayor Murray explained that at the Lucknow and District Fire Board Meeting the joint agreement was supported and thanked the Committee and the Township of Ashfield-Colborne-Wawanosh for the work involved.  

13.

Closed Session

14.

Business Arising from the Closed Session

15.

Confirming By-Law

15.1

By-Law No. 2020-102 being the September 2020 Confirmatory (2) By-Law

• Resolution No.: 592
  Moved by: Lillian Abbott
  Seconded by: Jim Hanna

  THAT By-Law No. 2020-102 being the September, 2020 (2) Confirmatory By-Law be read a first, second, third time and finally passed this 21st day of September, 2020.

  Carried

16.

Adjournment

• Resolution No.: 593
  Moved by: Don Murray
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby adjourns at 8:34 p.m.

  Carried