The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, January 15, 2024

10:00 A.m. - 12:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Mary Rose Walden, Chief Administrative Officer
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• Shane Watson, Fire Chief
• John Yungblut, Director of Public Works

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 10:00 a.m. on January 15, 2024  in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

Point Clark Boat Club

Point Clark Boat Club President, John Newman will address Council with their presentation on Issues and Concern for Sustainability.

3.2

Deloitte - Strategic Plan

Clark Hoskin, Trudy Parsons and Tehseen Rana, Deloitte to provide Council Session #3 on the 2023-2033 Stategic Plan: Blueprint for Our Future.

3.3

B.M. Ross & Associates Limited - Huron Kinloss Community Septic Inspection Program Annual Reports

Lisa Courtney, B.M. Ross and Associates Limited to provide information regarding the Community Septic Inspections Program. 

3.4

B.M. Ross & Associates Limited - Surface Water Quality Monitoring Annual Report

Matt Pearson, B.M. Ross and Associates Limited to provide the annual report on Surface Water Quality Monitoring Program. 

4.

Staff Reports

4.1

Building & Planning

4.1.a

December 2023 Monthly Building Status Report, BLDG-2024-01-4

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information, Report  BLE-2024-01-04, as prepared by Bill Klingenberg, Manager of Building and Planning, CBO.

4.1.b

2023 Final Building Status Report, BLDG-2024-01-5

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report  BLE-2024-01-5, as prepared by Bill Klingenberg, Manager of Building and Planning, CBO.

4.1.c

Antenna System Siting Review, BLDG-2024-01-1

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLDG-2024-01-1, as prepared by Michele Barr, Deputy Chief Building Official.

  AND FURTHER direct Staff to revoke the designation of the Canadian Radiocommunications Information and Notification Service ( CRINS-SINRC) as the representative for the submission of proposed radiocommunications sites for consultation and review within the Township’s jurisdiction in accordance with Innovation, Science, Communication Development Canada, Client procedures Circular (CPC) 2-0-03, Issue 6 (July 2022), as amended;

  AND FURTHER that the proponent submit required documentation for the Township’s Site Plan Process;

  AND FURTHER that the entire fee for Telecommunications & Antenna Tower Review, as per the Consolidated Rates and Fees Bylaw be submitted to the Township of Huron Kinloss.

4.1.d

Site Plan Control McTavish Cresent., Ripley being Part 1 3R10474, BLDG-2024-01-6

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLDG-2024-01-6, as prepared by Michele Barr, Deputy Chief Building Official.

4.2

By-law Enforcement

4.2.a

December 2023 Monthly Municipal By-Law Enforcement Status Report, BLE-2024-01-1

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-01-1, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer.

4.2.b

Year End By-Law Enforcement Status Report 2023, BLE-2024-01-2

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-01-02, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer

4.3

Fire Department

4.3.a

Emergency Management and Health and Safety December 2023 Summary, FIRE-2024-01-1

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2024-01-1, as prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

4.3.b

Fire and Emergency Services Report – December 2023 Summary, FIRE-2024-01-2

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2024-01-2 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator.

4.4

Drainage

4.4.a

Park Street Municipal Drain Tender Results, DRAIN-2024-01-1

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2024-01-01 prepared by Jennifer White, Manager of Legislative Services;

  AND FURTHER THAT Staff bring forward a by-law as a matters arising to award the construction of drainage works to TAS Excavating & Rentals Ltd. in the amount of $457,685.80 exclusive of applicable taxes.

4.5

Treasury

4.5.a

Financial Indicator Review 2022, TR-2024-01-1

• Motion

  THAT the Township of Huron-Kinloss Committee of the whole hereby receives for information Report TR-2024-01-1, as prepared by Jodi MacArthur, Treasurer.

4.5.b

Ontario Community Infrastructure Fund Formula Based Component – 2024 Allocation, TR-2024-01-2

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report TR-2024-01-2, as prepared by Jodi MacArthur, Treasurer.

4.6

Community Services

4.6.a

2023 Community Services Status Report, CS-2024-01-1

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-01-1, as prepared by Mike Fair, Director of Community Services.

4.6.b

2024 January Parks and Facilities Update, CS-2024-01-7

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-01-7 prepared by Matt McClinchey, Parks, and Facilities Supervisor.

4.6.c

2024 January Community Services Programming, CS-2024-01-5

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-01-5 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator.

4.6.d

2023 Ripley Cemetery Year End Report, CS-2024-01-2

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2024-01-2, as prepared by Mike Fair, Director of Community Services.

4.6.e

Lakeshore Environmental Year End Summary, CS-2024-01-3

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-01-3 Lakeshore Environmental Year End Summary, as prepared by Mike Fair, Director of Community Services.

4.6.f

Climate Change Energy Plan Update, CS-2024-01-6

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-01-06, as prepared by Mike Fair, Director of Community Services;

  AND FURTHER approves participating in the Ontario Resource Centre for Climate Adaptation (ORCCA) program.

4.6.g

Regional Electric Vehicle (EV) Charger Strategy Update, CS-2024-01-4

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-01-4, as prepared by Mike Fair, Director of Community Services.

4.7

Public Works

4.7.a

2024 Garbage Collection Contract RFP, PW-2024-01-1

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report  PW-2024-01-01, as prepared by John Yungblut, Director of Public Works;

  AND FURTHER accepts the proposal from Bruce Area Solid Waste Recycling (BASWR) for curbside garbage collection service over a two-year term in the amount of $389,185.94 not including HST.

  AND FURTHER authorizes the appropriate by-law be brought forward as matters arising at today’s meeting.

4.7.b

Transportation January 2024, PW-2024-01-2

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2024-01-2, prepared by John Yungblut, Director of Public Works.

4.7.c

Water Wastewater January 2024, PW-2024-01-3

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report PW-2024-01-3, as prepared by John Yungblut, Director of Public Works.

4.8

Business & Economic Development

4.8.a

December 2023 – The Hub Status Report, BED-2024-01-1

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report  BED-2024-01-1 prepared by Will LeGrand, Business Development Coordinator.

4.8.b

Business and Economic Officer 2023 Year End Report, BED-2024-01-2

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report  BED-2024-01-02, as prepared by Amy Irwin, Economic Development Officer .

4.8.c

2023 Year End, Manager of Strategic Initiatives, BED-2024-01-3

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report  BED-2024-01-3, as prepared by Michelle Goetz, Manager of Strategic Initiatives.

4.9

Chief Administrative Officer

4.9.a

2023-2033 Strategic Plan: Blueprint for Our Future Final Report, CAO-2024-01-1

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information Report CAO-2024-01-1, prepared by Michelle Goetz, Manager of Strategic Initiatives;

  AND FURTHER authorizes the appropriate by-law be brought forward as a matters arising to approve the 2023-2033 Strategic Plan: Blueprint for our Future, prepared by Deloitte and the Strategic Plan Steering Committee: Michelle Goetz, John Yungblut, Jennifer White and Mary Rose Walden.

4.9.b

NWMO – 2023 Community Initiatives and Site Selection Year End Report, CAO-2024-01-2

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-01-2, prepared by Mike Bartlett, Administrative Coordinator

4.10

Legislative Services

4.10.a

2023 Marriage Commissioners Annual Report, CLK-2024-01-1

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-01-01, as prepared by Kelly Lush, Deputy Clerk.

4.10.b

2023 Golf Car Pilot Project Annual Report, CLK-2024-01-2

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-02 prepared by Kelly Lush, Deputy Clerk.

4.10.c

Resolutions for Consideration January 2024, CLK-2024-01-3

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-11-61 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER THAT Committee of the Whole support resolution #__________, __________, _________, as outlined in the report;

  AND FURTHER THAT Staff be directed to distribute as they see fit.

4.10.d

Maitland Valley Source Protection Plan update pre-consultation, CLK-2024-01-4

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive for information Report CLK-2024-01-4, as prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER THAT a resolution of support for the proposed changes be placed on the Council agenda for consideration as a matters arising.

5.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 5.0.

5.1

Saugeen Valley Conservation Authority: Update on 2024 Conservation Authority Fees and Collaborative Efforts

5.2

All Chiefs Memo: In Force Date of the Community Safety and Policing Act 2019

5.3

AMO AMCTO Correspondence

AMO Watchfile - December 7, 2023
AMCTO Advocacy Update - December 14, 2023
AMO Watchfile - December 14, 2023
AMCTO Legislative Express - December 14, 2023
AMO Watchfile - January 4, 2024
AMCTO Advocacy Update - January 4, 2024

5.4

Bruce County Correspondence

Stuff the Ambulance Holiday Food Drive - November 29, 2023
Update: Temporary Intermittent Lane Closures - December 1, 2023
Bruce County Announces New Director of Human Resources - December 6, 2023
Local Entrepreneurs Awarded Funding for Tourism Ideas - December 7, 2023
Bruce County is Taking Action to Become Transit Ready - December 8, 2023
Bruce County Launches Licensed Child Care Expansion Toolkit - December 8, 2023
Council / Committee Updates - December 7, 2023
County Administration Buildings Closed for Christmas and New Year's - December 8, 2023
Bruce County Development Charges are Now in Effect - January 5, 2023
Winter Road Safety Reminder for Bruce County Roadways - January 8, 2023

5.5

General Correspondence

NWMO News: Celebrating Momentum -  December 5, 2023
OAPSB Monthly Bulleting - December 8, 2023
Saugeen Valley Conservation Authority Appoints Erik Downing as Acting General Manager/Secretary Treasurer - December 14, 2023
Clean Energy Frontier - December, 2023
Community Living Kincardine and District January Newsletter - January 4, 2023

5.6

City of Owen Sound: Regional Climate Change Mitigation

6.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

7.

Closed Session

• Motion

  THAT Committee of the Whole move into closed meeting at [time] for the purpose of considering:

  1) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (legal advice);

  2) personal matters about an identifiable individual, including municipal or local board employees (personnel matter);

  3) personal matters about an identifiable individual, including municipal or local board employees (personnel matter); and

  4) personal matters about an identifiable individual, including municipal or local board employees (personnel matter)

  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion.

8.

Business Arising from the Closed Session

9.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at XX:XX.