The Corporation of the Township of Huron-Kinloss
Council Meeting Agenda

Monday, June 19, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Mary Rose Walden, Chief Administrative Officer
• Chris Cleave, Fire Chief
• Mike Fair, Director of Community Services
• Bill Klingenberg, Manager of Building & Planning Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works

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1.

Call to Order

The Regular Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on June 19, 2023 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Adoption of the Minutes

• THAT the minutes of the Council meeting of June 12, 2023 (Planning) be adopted as presented.  

4.

Delegations

4.1

Deloitte - Township of Huron-Kinloss Strategic Plan 2023-2033, Blue Print for Our Future

Trudy Parsons, Managing Director and Clark Hoskin, Senior Manager with Deloitte will present to Council the final Township of Huron-Kinloss Strategic Plan 2023-2033, Blue Print for Our Future.

5.

Financial Reports

5.1

Previous Month Actual Accounts – May 2023, TR-2023-06-44

• That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-06-44 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER ratifies and confirms payment of the May accounts in the amount of $1,570,065.70.

5.2

Revenue and Expenditure Reports to May 31, 2023, TR-2023-06-45

• That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2023-06-45 prepared by Jodi MacArthur, Treasurer.

5.3

June 2023 Accounts, TR-2023-06-46

• That the Township of Huron-Kinloss Council hereby authorizes payment of the June accounts in the amount of $3,463,988.73.

6.

Staff Reports

6.1

Treasury

6.1.1

Minutes of Settlement, TR-2023-06-47

• That the Township of Huron-Kinloss hereby receives for information Report Number TR-2023-06-47 as prepared by Phyllis Hunter, Taxation/Revenue Clerk – Township of Huron-Kinloss

6.2

2023-2033 Strategic Plan: Blueprint for our Future, CAO-2023-05-15

This report was discussed verbally at the June 5, 2023 Committee of the Whole meeting but not included on the agenda due to a technical issue. 

6.3

Fire Department

This report was added to the agenda following a Special meeting of the Lucknow and District Fire Board, after Public Notice had been provided for the Council agenda.  

6.3.1

Lucknow Fire Department Updated Pumper Truck Proposal, FIRE-2023-06-28

• WHEREAS Council, through the June Confirmatory By-law approved Committee of the Whole recommendation 06/05/23 – 06 which approved the purchase of Vortex Model Pumper Truck for the Lucknow District Fire Department pending Fire Board and Ashfield-Colborne-Wawanosh Council approval;

  AND WHEREAS at the special meeting of the Lucknow and District Fire Board on June 17, 2023, the Board defeated the motion to approve the purchase;

  AND WHEREAS the Lucknow and District Fire Board passed resolution 06/17/23 LDFB - 01 to recommend the respective Councils accept a new proposal as outlined in Report FIRE-2023-06-28;

  NOW THEREFORE BE IT RESOLVED THAT the Township of Huron-Kinloss Council hereby receives Report Number FIRE2023-06-28 prepared by Chris Cleave, Fire Chief.

  AND FURTHER accepts the proposal and costing as submitted by Dependable Emergency Vehicles;

  AND FURTHER directs the Fire Chief to proceed with the purchase of the proposed FC-94 Model Pumper Truck for the Lucknow District Fire Department as recommended by the Lucknow and District Fire Board;

  AND FURTHER That the source of funding for this purchase be the Near-Term Investments Funding, with the source of funding for the difference between the purchase price and the Near-Term Investments Funding being the Fire Equipment Reserve.

  AND FURTHER directs the Clerk to put a by-law on the agenda as a matters arising.

7.

By-Laws and Agreements

7.1

Asset Retirement Obligation Policy By-Law

• THAT the "Asset Retirement Obligation Policy By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-66.

7.2

Township Vehicle Use Policy Amendment By-Law

• THAT the "Township Vehicle Use Policy Amendment (1) By-law”" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-67.

7.3

2023 Guide Rails Tender Acceptance By-Law

• THAT the "2023 Guide Rails Tender Acceptance By-Law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-68.

7.4

Accept a Quote for one (1) Landfill Compactor By-Law

• THAT the "Accept a Quote for one (1) Landfill Compactor By-Law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-68.

7.5

Zoning Amendment By-Law - Z-2023-029 Shelton

• THAT the "Zoning Amendment By-law Z-2023-029 Shelton By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-70.

7.6

Zoning By-Law Amendment - Z-2023-041 Kempton

• THAT the "Zoning By-Law Amendment - Z-2023-041 Kempton By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 71. 

7.7

Ripley-Huron Pumper Truck (Acres/Dependable Emergency Equipment) Quote Acceptance By-law

• THAT the "Ripley-Huron Pumper Truck  (Acres/Dependable Emergency Equipment) Quote Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 -72. 

7.8

Appoint Fidler as Landfill Attendant By-law

• THAT the "Appoint Fidler as Landfill Attendant By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-73.

8.

Information

9.

Township Committee Minutes Received

• THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.0.

9.1

Township of Huron-Kinlolss Police Services Board

Meeting Minutes from March 27, 2023.

10.

Other Agency Minutes and Reports Received

• THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.0

10.1

Bruce Area Solid Waste Recycling

Meeting Minutes for February and April 2023

10.2

Municipal Innovation Council

Meeting minutes for  May 17, 2022, July 21, 2022, September 15, 2022 revised, February 1, 2023, March 29, 2023, April 20, 2023 and May 24, 2023

10.3

Maitland Valley Conservation

Meeting Minutes of January 25, 2023, February 8, 2023, February 15, 2023, March 15, 2023 and April 19, 2023

11.

New Business/Council Reports

11.1

Repeal Community Flag Policy

This motion has been added for Council's consideration by Councillor McGugan.  Notice of Motion was provided on May 1st, 2023.  This item was added after public notice was provided.  

 

• WHEREAS the Township of Huron-Kinloss passed By-law 2018-62 being a by-law to Adopt a Community Flag Raising Policy to establish the framework to govern requests for flag raisings and to establish a consistent protocol for flying of flags at the community flag pole at the entrance to Memorial Park and the Ripley-Huron Community Centre;

  AND WHEREAS Council no longer supports the raising of flags as a symbol to enhance public awareness or activities, identify significant events and historical commemorations;

  NOW THEREFORE BE IT RESOLVED that the Council of the Township of Huron-Kinloss direct Staff to bring forward a By-law to repeal By-law No. 2018-62;

  AND FURTHER THAT the Township of Huron-Kinloss does not support the raising of community flags on Township property. 

12.

Closed Session

• THAT the Township of Huron-Kinloss Council move into closed meeting at [time] for the purpose of a proposed or pending acquisition or disposition of land by the municipality or local board (Ripley Industrial Park), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

13.

Business Arising from the Closed Session

14.

Confirming By-Law

• THAT the "Confirmatory June 2023 (2)" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-75.   

15.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• THAT the Township of Huron-Kinloss Council hereby adjourn at XX:XX.