The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Members Present
  • Don Murray, Mayor
  • Jim Hanna, Deputy Mayor
  • Larry Allison, Councillor
  • Shari Flett, Councillor
  • Scott Gibson, Councillor
  • Ed McGugan, Councillor
  • Carl Sloetjes, Councillor
Staff Present
  • Jennifer White, Clerk
  • Mary Rose Walden, Chief Administrative Officer
  • Mike Fair, Director of Community Services
  • Jodi MacArthur, Treasurer
  • Christine Heinisch, Deputy Treasurer
  • John Yungblut, Director of Public Works

Mayor Murray called the meeting to order at 7:00 p.m.

  • Resolution No.:03/18/2024 - 1
    Moved ByJim Hanna
    Seconded ByLarry Allison

    THAT the minutes of the Council meeting of March 11, 2024 be adopted as presented.   

    Carried

Derek Nunn of Walker Construction provided a presentation to Council on pavement preservation options, specifically regarding the bonded wearing course product which was applied to Township roads in 2023. 

Nunn spoke to the financial benefits of preserving roads, rather than rebuilding or constructing roads.  The type of treatment suggested by Walker Construction for each road type and condition is intended to keep good roads good and Nunn indicated this would affect the various types of treatments they would recommend applying.

Bonded Wearing Course is an ultra-thin hot mix paving product and its application was described by Nunn.  The product is used as a wear coat to extend the life of the roadway, but does not restore or improve the condition of the road.   

Nunn spoke to how Walker Construction intends to facilitate repairs to the areas that were not successfully bonded during the 2023 application.  

Nunn inquired of Staff whether there was an appetite to change the consistency (smoother texture) for the mix.  Nunn and Staff confirmed that the rough texture of the product will naturally smooth out with use, as a natural attribute of the product.   Council was not supportive of changing the consistency of a proven product.  

Council noted the centre line of the road is showing seams, and inquired whether this could be improved.

Nunn confirmed that in the Spring, Walker Construction will work with staff to address areas where joints are noticeable.  Nunn noted that as part of this, Council should be aware that small spots may not be feasible to correct, due to the way that repairs are made.  

Walker Construction have been applying this product since 2011.  With this product, the expectation is 8-12 years of extended use of the roads. Nunn confirmed that the warranty starts when the spring work is done, and will be as per the contract.  

  • Resolution No.:03/18/2024 - 2
    Moved ByShari Flett
    Seconded ByScott Gibson

    That the Township of Huron-Kinloss Council receives for information Report TR-2024-03-8 prepared by Jodi MacArthur, Treasurer;

    AND FURTHER hereby ratifies and confirms payment of the February 2024 accounts in the amount of $2,744,270.54

    Carried
  • Resolution No.:03/18/2024 - 3
    Moved ByEd McGugan
    Seconded ByCarl Sloetjes

    That Township of Huron-Kinloss Council receives for information Report TR-2024-03-19 Revenue and Expenditure Reports to February 29, 2024 prepared by Jodi MacArthur, Treasurer.

    Carried
  • Resolution No.:03/18/2024 - 4
    Moved ByLarry Allison
    Seconded ByShari Flett

    THAT the Township of Huron-Kinloss Council hereby receives for information Report TR_2024-03-20 prepared by Sarah Phelan, Administrative Assistant/Finance;

    AND FURTHER authorizes payment of the March accounts in the amount of $ 473,009.25.

    Carried
  • Jim Hanna declared a conflict on this item. (6.1 a - family member owns property. ;)

Deputy Mayor Hanna did not participate in the discussion of this item, and did not participate in the vote.  

Council inquired about the expected coverage zone of the tower and noted that this tower is expected to be shared services. 

  • Resolution No.:03/18/2024 - 5
    Moved ByScott Gibson
    Seconded ByEd McGugan

    THAT the Township of Huron-Kinloss Council hereby receive for information Report BLDG-2024-03-10 prepared by Michele Barr, Deputy Chief Building Official;

    AND FURTHER provide a statement of concurrence to Share Tower Inc in support of the installation of a 65metre self-support tower structure STC0249 at Lt 21 Range 1 SDR Kinloss, Pts 3, 4 & 5 3R3658 Township of Huron Kinloss in accordance with the governing regulations set out by Innovation, Science and Economic Development Canada (ISED)

    AND FURTHER THAT Council is aware that the jurisdiction for approval of the noted facility rests strictly with ISED Canada, and that the Township’s role is one of a commenting body to ISED Canada and the Applicant.

    Carried
  • Resolution No.:03/18/2024 - 6
    Moved ByCarl Sloetjes
    Seconded ByJim Hanna

    That Township of Huron-Kinloss Council hereby receives for information Report TR-2024-03-17 prepared by Jodi MacArthur, Treasurer.

    Carried
  • Resolution No.:03/18/2024 - 7
    Moved ByShari Flett
    Seconded ByScott Gibson

    THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2024-03-18 prepared by Jodi MacArthur, Treasurer.

    Carried

Staff clarified that 67.05% of total tax arrears are attributed to the 2023 year. 

Council inquired about the 50% of the 2020 arrears which are not noted as in process.  Staff clarified that there are several payment plan arrangements made to reduce the arrears. So long as these continue, no further action will be taken.  

  • Resolution No.:03/18/2024 - 8
    Moved ByEd McGugan
    Seconded ByJim Hanna

    That the Township of Huron-Kinloss Council hereby receives for information Report TR-2024-03-21 as prepared by Phyllis Hunter, Taxation/Revenue Clerk.

    Carried
  • Resolution No.:03/18/2024 - 9
    Moved ByCarl Sloetjes
    Seconded ByShari Flett

    That the Township of Huron-Kinloss Council hereby receives for information Report CS-2024-03-15 prepared by Mike Fair, Director of Community Services.

    Carried
  • Resolution No.:03/18/2024 - 10
    Moved ByEd McGugan
    Seconded ByScott Gibson

    That the Township of Huron-Kinloss Council hereby receives for information Report CAO-2024-03-14 prepared by Leanne Scott, Human Resources Generalist.

    Carried
  • Resolution No.:03/18/2024 - 11
    Moved ByLarry Allison
    Seconded ByJim Hanna

    THAT the " Pollock Municipal Drain Repair 2024 By-law" be deemed to be read a first, second, third time and finally passed and numbered at By-law No. 2024-18.

    Carried
  • Resolution No.:03/18/2024 - 12
    Moved ByScott Gibson
    Seconded ByShari Flett

    THAT the " Wilken Municipal Drain Repair 2024 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-19.

    Carried
  • Resolution No.:03/18/2024 - 13
    Moved ByJim Hanna
    Seconded ByShari Flett

    THAT the " Sutton Municipal Drain Branch A Repair 2024 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-20.

    Carried
  • Resolution No.:03/18/2024 - 14
    Moved ByCarl Sloetjes
    Seconded ByScott Gibson

    THAT the " Guest Branch of Black Creek Municipal Drain Repair 2024 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-21.

    Carried
  • Resolution No.:03/18/2024 - 15
    Moved ByJim Hanna
    Seconded ByShari Flett

    THAT the " Thompson Lamont Deyell Municipal Drain Actual Cost Apportionment By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-22.

    Carried

This agreement is intended to facilitate the relocation of the OPP use of space from the Ripley Medical Centre to the Ripley Fire Hall, and is consistent with the agreement for use of space at the Lucknow Fire Hall. 

  • Resolution No.:03/18/2024 - 16
    Moved ByCarl Sloetjes
    Seconded ByEd McGugan

    THAT the " Ripley Fire Hall Use Agreement - Ontario Provincial Police By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-23.

    Carried
  • Resolution No.:03/18/2024 - 17
    Moved ByCarl Sloetjes
    Seconded ByShari Flett

    THAT the " Van Diepenbeek Municipal Drain ( JC Millwrights Inc.) Tender Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-24.

    Carried
  • Resolution No.:03/18/2024 - 18
    Moved ByScott Gibson
    Seconded ByJim Hanna

    THAT the " Speicial Events ( Amendment 1) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-25.

    Carried
  • Resolution No.:03/18/2024 - 19
    Moved ByEd McGugan
    Seconded ByLarry Allison

    THAT the " 2024 Budget By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-26.

    Carried
  • Resolution No.:03/18/2024 - 20
    Moved ByShari Flett
    Seconded ByJim Hanna

    THAT the " 2024 Tax Rate By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-27.

    Carried
  • Resolution No.:03/18/2024 - 21
    Moved ByLarry Allison
    Seconded ByCarl Sloetjes

    THAT the " Health Care Reserve Fund By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-28.

    Carried

Council inquired about the wording of pricing within the by-law.  Staff noted that the cost amount was variable depending on usage needs and would be within budgeted amounts. 

  • Resolution No.:03/18/2024 - 22
    Moved ByJim Hanna
    Seconded ByEd McGugan

    THAT the " 2024 Dust Control ( Da-Lee Dust Control Ltd.) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-29.

    Carried
  • Resolution No.:03/18/2024 - 23
    Moved ByScott Gibson
    Seconded ByShari Flett

    THAT the "Huron Landfill and Kinloss Landfill Engineering Services (GM BluePlan Engineering Limited) Quote Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-30.

    Carried
  • Resolution No.:03/18/2024 - 24
    Moved ByShari Flett
    Seconded ByCarl Sloetjes

    THAT the " Hydro One Services Agreement (Lake Range Drive) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-31.

    Carried
  • Resolution No.:03/18/2024 - 25
    Moved ByCarl Sloetjes
    Seconded ByLarry Allison

    THAT the " Appointment of Fire Chief Jeff Bradley By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-32.

    Carried
  • Resolution No.:03/18/2024 - 26
    Moved ByJim Hanna
    Seconded ByEd McGugan

    THAT the " Appoint Cepek as Landfill Attendant By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-33.

    Carried
  • Resolution No.:03/18/2024 - 27
    Moved ByScott Gibson
    Seconded ByShari Flett

    THAT the " Dissolve the Police Services Board By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-34.

    Carried
  • Resolution No.:03/18/2024 - 28
    Moved ByCarl Sloetjes
    Seconded ByLarry Allison

    THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.

    Carried

Council discussed the use of and maintenance of road allowances by abutting land owners. 

Staff have previously been directed to bring forward a report on unmaintained road allowances, and Council requested that this be brought forward sooner rather than later.  

Members of Council provided remarks and good wishes to the Chief Administrative Officer.  This meeting marks the last meeting prior to her Retirement.  Council expressed appreciation to Mary Rose Walden for her 34 years of service to the Township and community.    

  • Resolution No.:03/18/2024 - 30
    Moved ByScott Gibson
    Seconded ByEd McGugan

    THAT the "Confirmatory March (2) 2024" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2024-35.  

    Carried
  • Resolution No.:03/18/2024 -
    Moved ByCarl Sloetjes
    Seconded ByScott Gibson

    THAT this meeting adjourn at 8:11 p.m. 

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