The Corporation of the Township of Huron-Kinloss

Committee of the Whole Meeting Minutes

Meeting #:

Date:

Wednesday, July 03, 2024

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

Members Present

• Don Murray, Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Members Absent

• Jim Hanna, Deputy Mayor
• Scott Gibson, Councillor

Staff Present

• Jennifer White, Manager of Legislative Services/Clerk
• Jodi MacArthur, Chief Administrative Officer
• Jeff Bradley, Fire Chief
• Mike Fair, Director of Community Services
• Christine Heinisch, Manager of Financial Services/Treasurer
• John Yungblut, Director of Public Works

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1.

Call to Order

Mayor Murray called the meeting to order at 7:00 p.m. 

2.

Disclosure of Pecuniary Interest

3.

Delegation

3.1

Ripley Reunion Committee - Request for support

Lisa Courtney presented on behalf of the Ripley Reunion Committee. The Ripley Reunion is held every 10 years.  The 2025 Ripley Reunion will take place July 31 to August 4, 2025. 
Planned events include dances, mammoth parade, firework show, ambassador program, and friendly sporting competitions.  While historically the Committee has been a Committee of Council, from the 2025 Reunion, the event is expected to be held by the Ripley Reunion not-for-profit committee.  The proceeds from the Reunion are used to support local projects and initiatives. After the 2015 Reunion, $60,000 was donated back to local groups/ initiatives to support local projects and needs.  The Reunion Committee noted that donations of proceeds from the 2025 Reunion would prioritize projects identified by the Township.  

The Ripley Reunion Committee is requesting Council waive the rental fees for Township facilities for events related to the 2025 Reunion.

4.

Staff Reports

4.1

Community Services

a.

Ripley Reunion Request to Waive Fees, CS-2024-07-29

Committee clarified that there is no interim funding request at this time.  Staff indicated that additional requests may come forward as part of the special event permitting process, including addressing tipping fees, etc. as more details specific to the event are determined. 

• Resolution No.: 07/03/2024 - 01
  Moved by: Carl Sloetjes
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report CS-2024-07-29 prepared by Mike Fair, Director of Community Services;

  AND FURTHER that Staff be directed to waive all future hall rental fees for the 2025 Ripley Reunion Committee. 

  Carried

4.2

Building & Planning

a.

Cloudpermit Renewal Options, BLD-2024-06-15

• Resolution No.: 07/03/2024 - 02
  Moved by: Shari Flett
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive Report BLD-2024-06-15 as prepared by Staff;

  AND FURTHER THAT a By-law authorizing staff to sign the agreement be brought forward to the July 15, 2024 Council meeting.

  Carried

b.

Building Statistics June 2024, BLD-2024-07-16

Committee requested the 2023 values be included on future reports. 

• Resolution No.: 07/03/2024 - 03
  Moved by: Carl Sloetjes
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole receives Report BLD-2024-07-16, prepared by Michele Barr, Deputy Chief Building Official.

  Carried

4.3

By-law Enforcement

a.

Municipal By-Law Enforcement Status Report June 2024, BLE-2024-07-10

Committee inquired if the businesses operating where not permitted were located in one particular geographic area of the Township.  Staff clarified that the businesses were in different areas of the Township.  

Committee expressed concerns that the provincial housing crisis could be contributing to situations where trailers were being used for habitation.  

• Resolution No.: 07/03/2024 - 04
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-07-10, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer.

  Carried

4.4

Fire Department

a.

Fire and Emergency Services Report June 2024, FIR-2024-07-15

• Resolution No.: 07/03/2024 - 05
  Moved by: Carl Sloetjes
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2024-07-15 prepared by Jeff Bradley, Fire Chief.

  Carried

b.

Emergency Management and Health & Safety Summary June 2024, FIR-2024-07-16

• Resolution No.: 07/03/2024 - 06
  Moved by: Ed McGugan
  Seconded by: Larry Allison

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2024-07-16 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

  Carried

4.5

Drainage

a.

Municipal Drain Status Update July 2024, DRA-2024-07-02

Staff provided an update that the Black Creek meeting will now be held in the fall, rather than the spring as indicated in the report. 

• Resolution No.: 07/03/2024 - 07
  Moved by: Shari Flett
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRA-2024-07-02 prepared by Ken McCallum, Drainage Superintendent.

  Carried

4.6

Treasury

a.

Canada Community-Building Fund, TRE-2024-07-42

Committee inquired if any changes to the program had been noted.  Staff indicated that housing as an option for funding use had been added, but that the Township during budgeting has already allocated this funding for bridge work. 

• Resolution No.: 07/03/2024 - 08
  Moved by: Ed McGugan
  Seconded by: Shari Flett

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report TRE-2024-07-42 as prepared by Staff;

  And further that a by-law authorizing staff to sign the agreement be brought forward to the July 15, 2024 Council meeting.

  Carried

4.7

Community Services Continued

a.

Community Services July 2024 Status Report, CS-2024-07-28

Staff indicated that public consultation and engagement is ongoing for the Parks Redevelopment Plan, which includes beach accesses and trails (formal and informal pathways). Surveys will be circulated to residents to provide feedback. 

Staff additionally noted that they would be reaching out to landowners regarding encroachments and privately created pathways on an individual basis.  Education to residents is ongoing in the areas noted in the letter attached to the report. 

Committee discussed re-using of second hand goods, and Staff noted that this has not been included as a permitted use at the Township landfill site according to current legislated operating agreement. 

• Resolution No.: 07/03/2024 - 09
  Moved by: Ed McGugan
  Seconded by: Shari Flett

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-07-28 prepared by Mike Fair, Director of Community Services.

  Carried

b.

Tree Preservation By-law, CS-2024-07-27

Committee inquired about what development standards currently exist.  Staff noted that there are landscaping requirements for developments, but this could be strengthened with respect to maintaining the mature tree canopy during the permitting process.    

• Resolution No.: 07/03/2024 - 10
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report CS-2024-07-27 prepared by Mike Fair, Director of Community Services;
  
  AND FURTHER that the current tree preservation by-law be affirmed and Staff be directed to review the by-law periodically and propose changes as required. 

  Carried

c.

Conservation Demand Management Plan and Ontario Regulation 397/11, CS-2024-07-30

Staff provided information on the waste produced at Special Events, clarifying the steps taken to encourage recycling and other waste diversion techniques with event organizers.  Committee suggested that donating the proceeds from cans to local organizations may motivate more attendees to divert waste. 

• Resolution No.: 07/03/2024 - 11
  Moved by: Carl Sloetjes
  Seconded by: Larry Allison

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report CS-2024-07-30 prepared by Mike Fair, Director of Community Services

  Carried

4.8

Public Works

a.

Lucknow’s Music in the Fields Request 2024, PW-2024-07-31

Staff clarified that "large objects" left at the event site may include broken tables, chairs, etc.  The event organizers are responsible for ensuring these types of items are not left behind. 

• Resolution No.: 07/03/2024 - 12
  Moved by: Shari Flett
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-07-31 prepared by John Yungblut, Director of Public Works;

  AND FURTHER approves supporting the 2024 Lucknow’s Music in the Fields event as described in this report.

  Carried

b.

Transportation July 2024, PW-2024-07-30

Committee inquired about the plans for any surplus funds in the Hazardous Tree Removal budget.  Staff noted that confirmation of a surplus and discussions regarding allocation of surplus funds would not be considered until after all the work is completed.   Staff will consider expanding the number of trees removed if a surplus exists, or recommend the funds be put in a reserve for work in future years. 

Committee inquired about the impacts from certain types of horseshoes on paved roads. Staff recommended a multi-jurisdictional approach to investigate and mitigate impacts or improve affected roads. Committee encouraged Staff to meet with the horse and carriage community to discuss areas of improvement to minimize impacts to roadways. 

• Resolution No.: 07/03/2024 - 13
  Moved by: Carl Sloetjes
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2024-07-30 prepared by John Yungblut, Director of Public Works.

  Carried

c.

Water-Wastewater July 2024, PW-2024-07-32

Committee discussed imported sewage disposal.  Staff anticipate further information to be provided in the fall. Staff suggested that agreements may be made with each hauler, which outline the requirements necessary to permit disposal in the Township's system.  Staff confirmed that the daily limit would be based on volume in litres and not necessarily by number of tanks.  

• Resolution No.: 07/03/2024 - 14
  Moved by: Larry Allison
  Seconded by: Shari Flett

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW2024-07-32 prepared by John Yungblut, Director of Public Works;

  AND FURTHER approves the 2024 Kincardine Drinking Water Quality Management System Huronville Operational Plan.

  Carried

4.9

Business & Economic Development

a.

Economic Development Update July 2024, BED-2024-07-13

• Resolution No.: 07/03/2024 - 15
  Moved by: Larry Allison
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2024-07-13, prepared by Michelle Goetz, Manager of Strategic Initiatives and Amy Irwin, Economic Development Officer.

  Carried

4.10

Chief Administrative Officer

a.

Digital Modernization Update July 2024, CAO-2024-07-23

• Resolution No.: 07/03/2024 - 16
  Moved by: Shari Flett
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-07-23, prepared by Michelle Goetz, Manager of Strategic Initiatives.

  Carried

4.11

Legislative Services

a.

Resolutions for Consideration July 2024, CLK-2024-07-28

• Resolution No.: 07/03/2024 - 17
  Moved by: Shari Flett
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-07-28 prepared by Kelly Lush, Deputy Clerk;

  AND FURTHER THAT the Committee of the Whole support the following resolutions: # A, B, C, D;

  AND FURTHER direct Staff to distribute as they see fit.

   

  Carried

5.

Information

• Resolution No.: 07/03/2024 - 18
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 5.0.

  Carried

5.1

Pine River Watershed Water Monitoring Reports May 2024

5.5

General Correspondence

6.

New Business/Council Reports

Councillor McGugan noted that various representatives of the local Conservation Authorities had met with the Minister of Rural Affairs, Hon. Lisa Thompson and the Minister of Environment Conservation and Parks, Hon. Andrea Khanjin to discuss current projects.  McGugan noted that collaborations were emphasized, including projects between various levels of government. 

7.

Adjournment

• Resolution No.: 07/03/2024 - 19
  Moved by: Larry Allison
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at 8:03 p.m. 

  Carried