The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:

Date:

Monday, September 18, 2023

Time:

7:00 P.m. - 8:00 P.m.

Location:

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Members Absent

• Larry Allison, Councillor

Staff Present

• Jennifer White, Clerk
• Bill Klingenberg, Manager of Building & Planning Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works

Staff Absent

• Mary Rose Walden, Chief Administrative Officer

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1.

Call to Order

The Mayor called the meeting to order at 7:00 p.m.

2.

Disclosure of Pecuniary Interest

None disclosed.

3.

Adoption of Minutes

• Resolution No.: 09/18/23 - 01
  Moved By Jim Hanna
  Seconded By Ed McGugan

  THAT the minutes of the Committee of the Whole Meeting of September 6, 2023 and the Council Meetings of August 21, 2023 and September 11, 2023 (Planning) be adopted as presented. 

  Carried

4.

Delegations

None scheduled. 

5.

Public Meeting Required Under the Building Code Act

The Manager of Building Services/Chief Building Official explained the proposed changes to the building fees. 

No written comments have been received. 

Public Comments

Any person or public body that has comments on the proposed changes to the building fees may provide comments. 

No members of the public present provided comments. 

Council Comments

Council inquired about what was included in temporary structures. 

A tent larger than 60 square meters does require a permit under the building code, and as such a permit fee will be associated. Staff confirmed that this information will be shared with the public through various medium. 

• Resolution No.: 09/18/23 - 02
  Moved By Carl Sloetjes
  Seconded By Shari Flett

  THAT the appropriate by-law be brought forward as a matters arising to amend the building fees as outlined in Report BLDG-2023-08-18.

  Carried

6.

Financial Reports

6.1

Previous Month Actual Accounts – August 2023, TR-2023-09-60

• Resolution No.: 09/18/23 -03
  Moved By Scott Gibson
  Seconded By Ed McGugan

  That the Township of Huron-Kinloss Council receives for information Report Number TR-2023-09-60 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER hereby ratifies and confirms payment of the August 2023 accounts in the amount of $2,088,647.65.

  Carried

6.2

Revenue and Expenditure Reports to August 31, 2023, TR-2023-09-61

• Resolution No.: 09/18/23 - 04
  Moved By Carl Sloetjes
  Seconded By Shari Flett

  That Township of Huron-Kinloss Council receives for information Report Number TR-2023-09-61 Revenue and Expenditure Reports to August 31, 2023 prepared by Jodi MacArthur, Treasurer.

  Carried

6.3

September Accounts, TR-2023-09-62

• Resolution No.: 09/18/23 - 05
  Moved By Scott Gibson
  Seconded By Jim Hanna

  That the Township of Huron-Kinloss Council receives for information Report Number TR-2023-09-62 prepared by Sarah Phelan, Administrative Assistant Finance;

  AND FURTHER authorizes payment of the September accounts in the amount of $1,448,280.28.

  Carried

7.

Staff Reports

7.1

Public Works

7.1.a

Street Sweeper RFQ, PW-2023-09-46

Council inquired about the current fleet composition and discussed the requirements for fall arrest.  Staff provided information on the intended uses and features of the equipment. Staff confirmed that required PPE would be available. 

The Director of Public Works provided feedback that the operators are in agreement as to the preferred type of unit.  Staff discussed the challenges in availability of this type of equipment. 

Council inquired about storage of the vehicle.

• Resolution No.: 09/18/23 - 06
  Moved By Carl Sloetjes
  Seconded By Shari Flett

  THAT the Township of Huron-Kinloss Council hereby receives for information Report Number PW-2023-09-46, prepared by John Yungblut, Director of Public Works;

  AND accepts the quotation from Cubex Limited in the amount of $424,731.50 plus HST for the purchase of one (1) Scarab Maven 65 demo street sweeper;

  AND FURTHER authorizes the appropriate by-law comes forward on tonight’s agenda.

  Carried

7.1.b

Transportation September 2023, PW-2023-09-47

Council requested an update on potential improvements to Sunset Place in Point Clark. Staff are working on options that will be presented to Council at a future meeting.  

• Resolution No.: 09/18/23 - 07
  Moved By Scott Gibson
  Seconded By Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives for information, Report Number PW-2023-09-47, prepared by John Yungblut, Director of Public Works.

  Carried

7.2

Chief Administrative Officer

7.2.a

2 McTavish Crescent Easement, CAO-2023-09-31

• Resolution No.: 09/18/23 - 08
  Moved By Ed McGugan
  Seconded By Shari Flett

  THAT the Township of Huron-Kinloss Council hereby approves report number CAO-2023-09-31, prepared by Mary Rose Walden, Chief Administrative Officer; AND further, approves lifting the easement from 2 McTavish Crescent, Lot 2, Plan M49, being Part 1 3R-1928; AND further a by-law brought forward authorizing the execution of any documents.

  Carried

7.2.b

Acting Fire Chief Appointment, CAO-2023-09-30

• Resolution No.: 09/18/23 - 09
  Moved By Scott Gibson
  Seconded By Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby approves report number CAO-2023-09-30, prepared by Mary Rose Walden, Chief Administrative Officer;

  AND FURTHER authorizes by-laws to be brought forward on tonight’s agenda to appoint South Bruce Fire Chief Guy Gallant as Acting Fire Chief and to ratify the agreements with the Municipality of South Bruce and the Municipality of Brockton.

  Carried

7.3

Legislative Services

7.3.a

Holding Removal Request HURON CON 5 PT LOTS 1 and 2, CLK-2023-09-52

Council inquired about the purpose of the holding on this property.  Staff confirmed that in this case it was for an archeological study which is not required. 

• Resolution No.: 09/18/23 - 10
  Moved By Ed McGugan
  Seconded By Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby approves Report Number CLK-2023-09-52 prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER authorizes a by-law coming forward as a matters arising to remove the holding provisions from the property described as HURON CON 5 PT LOTS 1 AND 2, as outlined on Schedule “A” included with the report.

  Carried

8.

Correspondence Requiring Direction

8.1

Letter to Council: Commercial Fertilizer

• Resolution No.: 09/18/23 - 11
  Moved By Shari Flett
  Seconded By Scott Gibson

  THAT the Township of Huron-Kinloss Council receive for information all items listed in Section 8;

  AND FURTHER THAT these matters be directed to Staff.

  Carried

9.

By-Laws and Agreements

9.1

Zoning Amendment By-Law Z-2023-064 Brubacher By-law

• Resolution No.: 09/18/23 - 12
  Moved By Jim Hanna
  Seconded By Ed McGugan

  THAT the "Zoning Amendment By-law Z-2023-064 Brubacher By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-98.

  Carried

10.

Matters Arising

10.1

Stanley (Concession 5 Part Lots 1 and 2) Zoning Holding Removal By-law

• Resolution No.: 09/18/23 - 13
  Moved By Carl Sloetjes
  Seconded By Scott Gibson

  THAT the "Stanley (Concession 5 Part Lots 1 and 2) Zoning Holding Removal By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-99. 

  Carried

10.2

Temporary Fire Services Memorandums of Understanding By-law

• Resolution No.: 09/18/23 - 14
  Moved By Jim Hanna
  Seconded By Ed McGugan

  THAT the "Temporary Fire Services Memorandums of Understanding By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-100.

  Carried

10.3

Appoint Acting Fire Chief Guy Gallant

• Resolution No.: 09/18/23 - 15
  Moved By Carl Sloetjes
  Seconded By Shari Flett

  THAT the "Appoint Acting Fire Chief Guy Gallant By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-101.

  Carried

10.4

Release of Easement 2 McTavish Crescent By-law

• Resolution No.: 09/18/23 - 16
  Moved By Jim Hanna
  Seconded By Ed McGugan

  THAT the "Release of Easement 2 McTavish Crescent By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-102.

  Carried

10.5

Street Sweeper (Cubex Limited) Quotation Acceptance By-law

• Resolution No.: 09/18/23 - 17
  Moved By Carl Sloetjes
  Seconded By Shari Flett

  THAT the "Street Sweeper(Cubex Limited) Quotation Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-103.

  Carried

10.6

2023 Consolidated Rates and Fees Amendment (3) By-law

• Resolution No.: 09/18/23 - 18
  Moved By Scott Gibson
  Seconded By Ed McGugan

  THAT the "2023 Consolidated Rates and Fees Amendment (3) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-104.

  Carried

11.

Information

• Resolution No.: 09/18/23 - 19
  Moved By Carl Sloetjes
  Seconded By Shari Flett

  THAT the Township of Huron-Kinloss Council hereby receive for information all items listed in Section 11.0.

  Carried

11.1

Ministry of Natural Resources and Forestry: Proposed Oil, Gas and Salt Resources Act regulation changes for special projects and well security

11.2

Ontario Provincial Police: Distribution of Police Record Check Revenue to Municipalities

11.3

Ministry of Health: Connecting Ontarians to the Tools they need to stay healthy this respiratory season

12.

Township Committee Minutes Received

• Resolution No.: 09/18/23 - 20
  Moved By Scott Gibson
  Seconded By Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receive for information all items listed in Section 12.0 

  Carried

12.1

Ripley Summer Sports Committee

13.

Other Agency Minutes and Reports Received

• Resolution No.: 09/18/23 - 21
  Moved By Carl Sloetjes
  Seconded By Shari Flett

  THAT the Township of Huron-Kinloss Council hereby receive for information all items listed in Section 13.0.

  Carried

13.1

Public Health Grey Bruce

13.2

Municipalities of Bruce and Grey Community Safety and Well-Being

14.

New Business/ Council Reports

Council members reported various issues.  

A member of Council also reported dumping of trash and inquired about whether there is a  strategy to address litter within the municipality.  Staff confirmed that there are by-laws in place to prohibit littering, as well as the adopt a road program to encourage public participation.  

The Mayor and Deputy Mayor met Premier Ford in Teeswater last week.  

15.

Closed Session

• Resolution No.: 09/18/23 - 22
  Moved By Scott Gibson
  Seconded By Jim Hanna

  THAT Council move into closed meeting at 7:30 p.m. for the purpose of considering personal matters about an identifiable individual, including municipal or local board employees (disruptive incident); and litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (by-law enforcement matter), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion.

  Carried

16.

Matters Arising from Closed Session

Council arose from closed session at 7: 56 p.m.   The Mayor reported that a closed session had taken place.  Information was provided to Council and direction was provided to Staff on the matters. 

17.

Confirming By-Law

• Resolution No.: 09/18/23 - 23
  Moved By Ed McGugan
  Seconded By Shari Flett

  THAT the "Confirmatory September 2023 (2)" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-105.   

  Carried

18.

Adjournment

• Resolution No.: 09/18/23 - 24
  Moved By Scott Gibson
  Seconded By Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby adjourn at 7:57 p.m.

  Carried