The Corporation of the Township of Huron-Kinloss

Committee of the Whole Meeting Minutes

Meeting #:
Date:	Monday, May 03, 2021
Time:	7:00 P.m. - 9:00 P.m.
Location:	Electronic Meeting

Members Absent

• Mitch Twolan, Mayor
• Don Murray, Deputy Mayor
• Lillian Abbott, Councillor
• Jeff Elliott, Councillor
• Jim Hanna, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff Absent

• Mary Rose Walden, Chief Administrative Officer
• Emily Dance, Clerk
• Jodi MacArthur, Treasurer
• Chris Cleave, Fire Chief
• John Yungblut, Director of Public Works
• Mike Fair, Director of Community Services
• Matt Farrell, Building & Planning Manager/ CBO
• Grant Collins, Drainage Superintendent

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1.

Call to Order

Mayor Twolan called the meeting to order at 7:00 p.m.

1.1

Addition to the Agenda

The Clerk requested to bring forward in New Business Section 7 an item related to the McTavish Subdivision road naming. The Committee concurred with the request.

2.

Disclosure of Pecuniary Interest

2.1

Mitch Twolan - McTavish Subdivision Road Naming item 7.2

2.2

Mitch Twolan - Closed Session

3.

Delegations

4.

Staff Reports

4.1

April 2021 Monthly Building Report- BLDG-2021-05-11

• Resolution No.: 300
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2021-05-11 prepared by Matt Farrell, Building and Planning Manager/CBO

  Carried

4.2

April 2021 Status Report BLE-2021-05-09

• Resolution No.: 301
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2021-05-9 prepared by Heather Falconer, By-Law Enforcement Officer.

  Carried

4.3

Fire and Emergency Services Monthly Activities Report – April 2021 FIRE-2021-05-11

• Resolution No.: 302
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE2021-05-11 prepared by Chris Cleave, Fire Chief / CEMC.

  Carried

4.4

Emergency Social Service Agreement – Bruce County FIRE-2021-05-12

• Resolution No.: 303
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number FIRE2021-05-12 prepared by Chris Cleave, Fire Chief / CEMC and authorizes entering into an Emergency Social Services agreement with the County of Bruce AND FURTHER authorizes the appropriate By-Law coming forward.

  Carried

4.5

Surplus SCBA Equipment FIRE-2021-05-13

• Resolution No.: 304
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number FIRE2021-04-10 prepared by Chris Cleave, Fire Chief / CEMC and further authorizes the surplus and sale of the SCBA Equipment that has been removed from service.

  Carried

4.6

Bruce Beach Municipal Drain Engineer Appointment / Dietrich Engineering Drainage Projects DRAIN-2021-05-7

• Resolution No.: 305
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves report No. DRAIN-2021-05-7 prepared by Emily Dance, Clerk AND in accordance with Section 8 of the Drainage Act transfers the appointment of the two Bruce Beach Petitions from Dietrich Engineering Limited to Headway Engineering to prepare drainage reports under Section 4 of the Drainage Act.

  Carried

4.7

Wingham Area Health Professional Recruitment 2021 Budget TR-2021-05-35

• Resolution No.: 306
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number TR-2021-05-35 prepared by Jodi MacArthur, Treasurer and FURTHER approves the 2021 budget of the Wingham & Area Health Professional Recruitment Committee and FURTHER authorizes any surplus funds be placed in reserve for future physician incentives.

  Carried

4.8

Asset Management Program Update TR-2021-05-36

• Resolution No.: 307
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number TR-2021-05-36 prepared by Jodi MacArthur, Treasurer and FURTHER authorizes the appropriate by-law coming forward.

  Carried

4.9

May 2021 Treasury Status Update TR-2021-05-37

• Resolution No.: 308
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That Township of Huron-Kinloss Committee of the Whole receives for information Report TR-2021-05-37 prepared by Jodi MacArthur, Treasurer.

  Carried

4.10

Community Services Programming May 2021 CS-2021-05-24

• Resolution No.: 309
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2021-05-24, prepared by Maggie Young Programming & Administration

  Carried

4.11

Parks and Facilities Update May 2021 CS-2021-05-26

• Resolution No.: 310
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2021-05-26 prepared by Matt McClinchey, Parks and Facilities Supervisor.

  Carried

4.12

Status Report – May 2021 Community Services CS-2021-05-27

• Resolution No.: 311
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS2021-05-27 prepared by Mike Fair, Director of Community Services and authorizes entering into a memorandum of understanding with the Huron Shores Lions Club AND FURTHER authorizes the appropriate by-law come forward.

  Carried

4.13

Community Buildings Retrofit Initiative CS-2021-05-28

• Resolution No.: 312
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS2021-05-28 prepared by Mike Fair, Director of Community Services and authorizes submitting an expression of interest at this time and contact both Lucknow Boards for interest in the project.

  Carried

4.14

Point Clark Community Centre Custodian Agreement CS-2021-05-29

• Resolution No.: 313
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS2021-05-29 prepared by Mike Fair, Director of Community Services and authorizes the Point Clark Community Centre custodian agreement to come forward with Brad and Mary Hand from June 30^th, 2021 to June 30^th, 2023.

  Carried

4.15

Surplus Equipment CS-2021-05-30

• Resolution No.: 314
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS2021-05-30 prepared by Mike Fair, Director of Community Services and authorizes the surplus of the attached items.

  Carried

4.16

Water Wastewater May 2021 PW-2021-05-33

• Resolution No.: 315
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole receives for information Report Number PW-2021-05-33, as prepared by John Yungblut, Director of Public Works

  Carried

4.17

Landfill Fence Tender PW-2021-05-34

• Resolution No.: 316
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2021-05-34 prepared by John Yungblut, Director of Public Works AND accepts the tender from Elliott Fence Inc. in the amount of $128,385.00 plus HST for the construction of chain link fencing at the Huron Landfill AND FURTHER authorizes the appropriate by-law coming forward.

  Carried

4.18

Asphalt Paving Tender PW-2021-05-35

• Resolution No.: 317
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2021-05-35 prepared by John Yungblut, Director of Public Works AND accepts the tender from the Murray Group Limited in the amount of $850,946.35 plus HST for the paving of hot mix asphalt AND FURTHER authorizes the appropriate by-law coming forward.

  Carried

4.19

Waste Management May 2021 PW-2021-05-36

• Resolution No.: 318
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number PW-2021-05-36, as prepared by John Yungblut, Director of Public Works.

  Carried

4.20

Transportation May 2021 PW-2021-05-37

• Resolution No.: 319
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information, Report Number PW-2021-05-37, as prepared by John Yungblut, Director of Public Works.

  Carried

4.21

Ripley Outdoor Plaza and Parking Lot BED-2021-05-21

The Committee had a discussion on the plaza and parking lot project. It was noted that there are concerns with removing public parking from the downtown for both patrons of the businesses and the residents in the above apartments. It was suggested that we defer a decision right now and we they could place the money for the parking lot in reserves until a final decision has been made. The Village is seeing extensive growth and the location of the plaza may not be the best option for the anticipated growth. The Committee did not support an addition to the Firehall and suggested a staff report on future plans for the Firehall. It was noted that an impervious surface might not be the best solution due to water runoff. The Committee noted that the majority of votes were received that the lot remains a parking lot.

• Resolution No.: 320
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number BED-2021-05-21, prepared collaboratively by Township of Huron-Kinloss Staff AND defers the decision on the Ripley Outdoor plaza and parking lot project  AND that the funds be placed in reserves AND that the parking lot remain as is. 

  Carried

4.22

May 2021 Community Development Officer Status Update BED-2021-05-22

• Resolution No.: 321
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive for information report number BED-2021-05-22, prepared by Michelle Goetz, Community Development Officer.

  Carried

4.23

April 2021 The Hub Status Report BED-2021-05-23

• Resolution No.: 322
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2021-05-23 prepared by Lauren Eby, Business Development Coordinator.

  Carried

4.24

April 2021 Project Update BED-2021-05-24

• Resolution No.: 323
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2021-05-24 prepared by Taralyn Cronin, Business and Economic Officer.

  Carried

4.25

NWMO Site-Selection May Status Update CAO-2021-05-18

• Resolution No.: 324
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2021-05-18, prepared by Elyse Dewar, Project Coordinator.

  Carried

4.26

Golf Cart Pilot (3) CLK-2021-05-47

• Resolution No.: 325
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report No. CLK-2021-05-47 prepared by Emily Dance, Clerk AND approves the Township of Huron-Kinloss participate in the MTO Golf Cart Pilot AND Low Speed Vehicle Pilot AND FURTHER authorizes the appropriate By-Laws coming forward.

  Carried

4.27

Community Safety and Policing Act, 2019: Ontario Provincial Police Detachment Board (2) CLK-2021-05-41

• Resolution No.: 326
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report No. CLK-2021-05-41 prepared by Kelly Lush, Deputy Clerk AND agrees in principle to the composition of the OPP Detachment Board AND FURTHER directs staff to continue to work with the participating municipalities in submitting the OPP Detachment Board proposal.

  Carried

4.28

Deeming – 349 Lake Range Dr and Townplot of Alma; Lot 1 W; Helena (Point Clark) CLK-2021-05-46

• Resolution No.: 327
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CLK-2021-05-46 prepared by Emily Dance, Clerk AND authorizes Plan 3M-97 Lot 1 BLK 19; Sec 3M-97 PCL 1-2 AND Townplot of Alma; Lot 1 W Helena to not be lots in a registered plan AND FURTHER authorizes the appropriate by-law coming forward.

  Carried

4.29

Pine River Water Monitoring March 2021 CLK-2021-05-44

• Resolution No.: 328
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2021-05-44 prepared by Kelly Lush, Deputy Clerk/Administrative Assistant.

  Carried

4.30

Resolutions for Consideration May 3, 2021 CLK-2021-05-43

• Resolution No.: 329
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK2021-05-43 prepared by Kelly Lush Deputy Clerk/Administrative Assistant.

  Carried
• Resolution No.: 330
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby supports the City of St. Catherines in endorsing legislated sick leave in Ontario during the pandemic and beyond, regardless of workplace size, type of work or immigration status AND request this resolution to come forward to Council.

  Defeated
• Resolution No.: 331
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Norfolk County Agriculture Advisory Board in their request that all on farm fuels used in agricultural production should be exempt from carbon tax AND request that this resolution come forward to Council.

  Carried
• Resolution No.: 332
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Town of Cochrane and the Township of Hudson in their request that the Federal and Provincial Government includes apparatuses, training, equipment and structures for fire departments as eligible categories to any further infrastructure programs AND request that this resolution come forward to Council.

  Carried
• Resolution No.: 333
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support South Bruce Peninsula in requesting that the Province of Ontario give consideration to instituting an additional level of lottery licencing which would enable small organizations to obtain a lottery licence AND request that this resolution come forward to Council.

  Carried
• Resolution No.: 334
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support The Township of Southgate and Town of Hanover in their support for the Medical Officer of Health, Dr. Arra and their full confidence in him and his team at the Grey Bruce Public Health Unit AND request that this resolution come forward to Council.

  Carried
• Resolution No.: 335
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support The Township of The Archipelago in requesting that the Ontario Ministry of Transportation (MTO) communicates their strategy on mapping (detecting sites) and controlling invasive Phragmites on provincial highways, the specific highway management plans and results by each MTO region and each highway in the region and work in coordination with the Township of The Archipelago to help try to manage the effect of the invasive Phragmites AND request that this resolution come forward to Council.

  Carried
• Resolution No.: 336
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support The City of Kitchener urging the Province of Ontario to review and reconsider the current timelines established for review of Planning Act applications and to return to the timelines that were in effect under Bill 139, the Building Better Communities and Conserving Watersheds Act, 2017 AND request that this resolution come forward to Council.

  Defeated
• Resolution No.: 337
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support The Town of Caledon in endorsing the Federal governments initiative to adopt 988, a National three digit suicide and crisis hotline AND request that this resolution come forward to Council.

  Carried

4.31

Legislative Update – May 2021 CLK-2021-05-45

The Clerk reported that the Ministry of Municipal Affairs and Housing is consulting on how to strengthen accountability for municipal Council Members and is seeking input from members of Council representing each Ontario Municipalities through a two-hour telephone town hall and requested a member that would be interested in participating.  Deputy Mayor Murray volunteered to participate.  

• Resolution No.: 338
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report No. CLK-2021-05-45 prepared by Emily Dance, Clerk

  Carried

4.32

Emergency Management Update (18) CLK-2021-05-48

• Resolution No.: 339
  Moved by: Don Murray
  Seconded by: Jeff Elliott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2021-05-48 prepared by Emily Dance, Clerk

  Carried

4.33

Information on the Table May 3, 2021 CLK-2021-05-42

• Resolution No.: 340
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2020-05-42 prepared by Kelly Lush, Deputy Clerk/Administrative Assistant.

  Carried

5.

Correspondence Requiring Direction

5.1

Bruce-Grey Catholic District School Board and Bluewater District School Board Annual Community Planning and Partnership

5.2

AMO Conference 2021 Delegation

5.3

Motion to Receive

• Resolution No.: 341
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole appoints Councillor McGugan to attend the Bruce-Grey Catholic District and Bluewater District School Board Annual Community Planning and Partnership meeting. 

  Carried

6.

Information

6.1

Saugeen Mobility and Regional Transit (SMART) Financial Statement

6.2

Resident Correspondence - Appreciate Communication

6.3

Grey Bruce Public Health Correspondence

6.4

Motion to Receive

• Resolution No.: 342
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.

  Carried

7.

New Business/Council Reports

7.1

New Business/Council Reports

The property at 1660 Bruce Road 1 was brought forward and questioned why the bunkies still remained.  It was noted that there were people staying in the bunkies overnight the past weekend,  that a portable washroom was installed with inappropriate disposal practices, an aggressive dog was on the property and that tensions were escalating among the neighbors.  In addition, the OPP was called and attended the property as they were not adhering to current COIVID-19 regulations. 

The Committee of the Whole directed the Manager of Building and Planning to contact the solicitor the next day on Tuesday, May 4, 2021, to have a letter sent and the situation rectified. 

7.2

McTavish Subdivision Road Naming

• Mitch Twolan declared a conflict on this item. (Client)

Mayor Twolan left the meeting, Deputy Mayor Murray assumed the Chair.

On April 15, 2020, a Public Meeting was held for the McTavish Subdivision care of Bill Clancy. This is the subdivision on the edge of Ripley off Huron Street just past the curling club. The zoning was passed on April 15 and the subdivision agreement was passed on October 19. 

As part of the Subdivision Agreement for the McTavish Subdivision, the developer shall name all streets within the Land forming par of the Plan with names approved by the Municipality. 

The original plan proposed indicated McTavish Drive and McTavish Place, now that the new design has them as a continuous road the applicant is proposing McTavish Crescent.

 

Staff requests that approval be given by way of a motion to support the applicant's request.

• Resolution No.: 343
  Moved by: Jim Hanna
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves naming the continuous road within the McTavish subdivision as “McTavish Crescent”

  Carried

8.

Closed Session

• Mitch Twolan declared a conflict on this item. (Reason not required in open minutes.)

Mayor Twolan returned to the meeting and resumed the Chair.  The Committee agreed to take a 5-minute break prior to entering into the closed session. 

• Resolution No.: 344
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby moves into a Closed Meeting pursuant to [s. 239(2)(b)] Personal matters about an identifiable individual, including municipal employees – Resident Complaint AND Personnel Issue [s. 239(2)(h)] Information supplied in confidence to the municipality by another level of government – - Investing in Canada Infrastructure Program (ICIP) AND FURTHER return to open session upon completion.

  Carried

9.

Business Arising from the Closed Session

Mayor Twolan left during an item on the closed meeting and Deputy Mayor Murray assumed the Chair for the remainder of the meeting. 

• Resolution No.: 349
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT Deputy Mayor Murray reported a closed meeting was held where direction was given to staff regarding a resident complaint,  direction to staff and the solicitor regarding an outstanding property issue - 1660 Bruce Road 1 and a Personnel Issue.   The Committee also received confidential information by another level of government regarding Investing in Canada Infrastructure Program (ICIP). 

  Carried

10.

Adjournment

• Resolution No.: 350
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourns at 10:44 p.m.

  Carried