The Corporation of the Township of Huron-Kinloss

Committee of the Whole Meeting Minutes

Meeting #:
Date:	Wednesday, September 08, 2021
Time:	7:00 P.m. - 9:00 P.m.
Location:	Electronic Meeting

Members Present

• Don Murray, Deputy Mayor
• Lillian Abbott, Councillor
• Jeff Elliott, Councillor
• Jim Hanna, Councillor
• Ed McGugan, Councillor

Members Absent

• Mitch Twolan, Mayor
• Carl Sloetjes, Councillor

Staff Present

• Mary Rose Walden, Chief Administrative Officer
• Emily Dance, Clerk
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works
• Mike Fair, Director of Community Services
• Matt Farrell, Building & Planning Manager/ CBO
• Grant Collins, Drainage Superintendent

Staff Absent

• Chris Cleave, Fire Chief

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1.

Call to Order

Deputy Mayor Murray called the meeting to order at 7:00 p.m.

2.

Disclosure of Pecuniary Interest

None noted

3.

Delegations

4.

Staff Reports

4.1

August 2021 Monthly Building Report BLDG-2021-09-22

• Resolution No.: 618
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2021-09-22 prepared by Matt Farrell, Building and Planning Manager/CBO

  Carried

4.2

Request for Trap, Neuter and Release Cat Program BLE-2021-09-15

• Resolution No.: 619
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number BLE-2021-09-15 prepared by Heather Falconer, By-Law Enforcement Officer AND does not support a trap-neuter-return program for the Township at this time.

  Carried

4.3

August 2021 By-Law Enforcement Staff Report BLE-2021-09-16

• Resolution No.: 620
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2021-09-16 prepared by Heather Falconer, By-Law Enforcement Officer.

  Carried

4.4

Fire and Emergency Services Monthly Activities – July and August 2021 FIRE-2021-09-18

• Resolution No.: 621
  Moved by: Jeff Elliott
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE2021-09-18 prepared by Chris Cleave, Fire Chief / CEMC AND FURTHER that staff bring back a report with options to allow for the purchase the capital items as included in the budget. 

  Carried

4.5

Tender Results – Robert MacDonald Municipal Drain 2021 DRAIN-2021-09-17

• Resolution No.: 622
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number DRAIN-2021-09-17 prepared by Grant Collins, Drainage Superintendent and approves the tender of A. G Hayter Contracting LTD. in the amount of $89,270.00 plus HST for the Robert MacDonald Municipal Drain 2021 AND FURTHER authorizes the appropriate By-law to come forward.

  Carried

4.6

McDonald-Bushell Municipal Drain DRAIN-2021-09-18

• Resolution No.: 623
  Moved by: Ed McGugan
  Seconded by: Jeff Elliott

  That the Township of Huron-Kinloss Committee of the Whole approves Report Number Drain 2021-09-18 prepared by Grant Collins, Drainage Superintendent and in so doing accepts the letter of recommendation from Dietrich Engineering of Waterloo, On. to transfer the McDonald-Bushell Municipal drain file to RJ Burnside Engineering of Woodstock On. to complete this project under Section 4 and 78 of the Drainage Act.

  Carried

4.7

Bruce Beach Municipal Drain – Phase 1 Tribunal Appeals DRAIN-2021-09-20

• Resolution No.: 624
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2021-09-20 prepared by Grant Collins, Drainage Superintendent.

  Carried

4.8

2020 Audited Financial Statements TR-2021-09-61

• Resolution No.: 625
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number TR-2021-09-61 prepared by Jodi MacArthur, Treasurer and approves the 2020 audited financial statements as presented.

  Carried

4.9

Community Services Programming – September 2021 CS-2021-09-44

• Resolution No.: 626
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2021-09-44, prepared by Maggie Young, Program Coordinator & Administration.

  Carried

4.10

Parks and Facilities Update – September 2021 CS-2021-09-45

• Resolution No.: 627
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2021-09-45 prepared by Matt McClinchey, Parks and Facilities Supervisor.

  Carried

4.11

Lakeshore Environmental Status Report CS-2021-09-46

• Resolution No.: 628
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS-2021-09-46 prepared by Mike Fair, Director of Community Services AND approves the excess lumber be declared surplus.

  Carried

4.12

Director of Community Services September Status Report CS-2021-09-47

• Resolution No.: 629
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2021-09-47 prepared by Mike Fair, Director of Community Services.

  Carried

4.13

Guide Rail Tender PW-2021-09-64

• Resolution No.: 630
  Moved by: Jeff Elliott
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW-2021-08-64, prepared by John Yungblut, Director of Public Works AND accepts the tender from Royal Fence Ltd. in the amount of $61,700.00 plus HST for the replacement of guide rails on Township roadways AND FURTHER authorizes the appropriate by-law comes forward.

  Carried

4.14

County of Bruce – Ag Plastic Recycling Pilot Project PW-2021-09-67

• Resolution No.: 631
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2021-09-67 prepared by John Yungblut, Director of Public Works.

  Carried

4.15

Crack Sealing Tender PW-2021-09-68

• Resolution No.: 632
  Moved by: Ed McGugan
  Seconded by: Jeff Elliott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW-2021-09-68, prepared by John Yungblut, Director of Public Works AND accepts the tender from Neptune Security Services Inc. in the amount of $37,800.00 plus HST for the routing and sealing of cracks on Township roadways AND FURTHER authorizes the appropriate by-law comes forward.

  Carried

4.16

Used Tandem Plow Truck Purchase PW-2021-09-69

• Resolution No.: 633
  Moved by: Jim Hanna
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2021-09-69 prepared by John Yungblut, Director of Public Works AND approves the purchase of a used tandem plow truck at a maximum value of $50,000.00 AND FURTHER declares the 2005 Sterling Tandem Plow truck to be surplus.

  Carried

4.17

Gravel Extraction Agreement PW-2021-70

• Resolution No.: 634
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW-2021-09-70, prepared by John Yungblut, Director of Public Works AND authorizes entering into a two year agreement for the removal of excess aggregate from Con. 7 PT Lot 26 Kinloss AND FURTHER authorizes the appropriate by-law comes forward

  Carried

4.18

Water Wastewater PW-2021-09-71

• Resolution No.: 635
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2021-09-71 as prepared by John Yungblut, Director of Public Works.

  Carried

4.19

Timber Harvesting Agreement PW-2021-09-73

• Resolution No.: 636
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW-2021-09-73, prepared by John Yungblut, Director of Public Works AND authorizes entering into an agreement with 1567202 Ontario Inc. for the harvesting of timber at the Lucknow Wastewater Treatment Facility property AND FURTHER authorizes the appropriate by-law comes forward

  Carried

4.20

Transportation September 2021 PW-2021-09-74

• Resolution No.: 637
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2021-09-74, prepared by John Yungblut, Director of Public Works.

  Carried

4.21

Speeding on Lake Range Drive PW-2021-09-76

• Resolution No.: 638
  Moved by: Ed McGugan
  Seconded by: Jeff Elliott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW 2021-09-76 prepared by John Yungblut, Director of Public Works AND directs staff to investigate traffic speeds and signage improvements on Lake Range Drive.

  Carried

4.22

August 2021 Project Update BED-2021-09-36

• Resolution No.: 639
  Moved by: Jeff Elliott
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2021-09 36 prepared by Taralyn Cronin, Business and Economic Officer.

  Carried

4.23

August 2021, The Hub Status Report BED-2021-09-37

• Resolution No.: 640
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2021-09-37 prepared by Lauren Eby, Business Development Coordinator.

  Carried

4.24

September 2021 Community Development Officer Status Update BED-2021-09-38

• Resolution No.: 641
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number BED-2021-09-38, prepared by Michelle Goetz, Community Development Officer.

  Carried

4.25

NWMO Site Selection September Status Update CAO-2021-09-24

• Resolution No.: 642
  Moved by: Jim Hanna
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2021-09-24, prepared by Elyse Dewar, Project Coordinator.

  Carried

4.26

Finlay Street Development Charges CAO-2021-09-25

• Resolution No.: 643
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby reviews and receives Report Number CAO-2021-09-25, prepared by Mary Rose Walden, CAO and Jodi MacArthur, Treasurer and accepts the recommendation that no amendment to By-Law No. 2019-133, being a By-law with respect to the imposition of development charges, be considered at this time.

  Carried

4.27

Municipal Innovation Council Update CAO-2021-09-26

• Resolution No.: 644
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2021-09-26 prepared by Mary Rose Walden, Chief Administrative Officer.

  Carried

4.28

Virtual Council and Committee CLK-2021-09-104

• Resolution No.: 645
  Moved by: Jeff Elliott
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CLK-2021-09-104 prepared by Emily Dance, Clerk AND approves that all open session meetings of Council and Committees continue to be conducted virtually until then end of 2021 when it can be further evaluated.

  Carried

4.29

Refreshment Vehicle Application - Popcycle CLK-2021-09-105

• Resolution No.: 646
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CLK2021-09-105 prepared by Kelly Lush, Deputy Clerk AND approves the refreshment vehicle application from Lauren White, Popcycle to be located at 100 Lake Range Drive, Point Clark, ON at the Rick Elliott Construction property for the 2021 season SUBJECT to adherence to all provincial and health recommendations due to the COVID-19 pandemic.

  Carried

4.30

Emergency Management Update (24) CLK-2021-09-107

• Resolution No.: 647
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CLK-2021-09-107 prepared by Emily Dance, Clerk AND authorizes that staff working remotely continue until the end of the year when it will be further evaluated AND FURTHER delegates the authority to approve exemptions to the Social Distancing Policy as it relates to out of town business travel for staff to the Planning and Operations Committee AND FURTHER ratifies an exemption to the Social Distancing Policy for the PW Director, Clerk and Deputy Clerk to attend out of town meetings as indicated in the report.

  Carried

4.31

North Perth North Huron Family Health Team CLK-2021-09-108

• Resolution No.: 648
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CLK-2021-09-108 prepared by Emily Dance, Clerk AND hereby supports the appointment of Councillor Anita van Hittersum from Municipality of North Huron to the North Perth North Huron Family Health Team for a 2-year term AND FURTHER THAT Councillor Abbott respectfully removes her name from the list to represent board position on the North Perth North Huron Family Health Team.

  Carried

4.32

Pine River Water Monitoring Report August 2021 CLK-2021-09-109

• Resolution No.: 649
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Council hereby receives for information Report Number CLK-2021-09-109 prepared by Kelly Lush, Deputy Clerk/Administrative Assistant.

  Carried

4.33

Resolutions for Consideration September 8, 2021 CLK-2021-09-110

• Resolution No.: 649
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby supports the County of Perth in their endorsement of Ontario’s expressed intention for a review, including a review of the accuracy and stability of property assessments and the strengthening of governance and accountability of Municipal Property Assessment Corporation (MPAC) AND directs staff to distribute as they see fit.

   

  Defeated
• Resolution No.: 650
  Moved by: Ed McGugan
  Seconded by: Jeff Elliott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby supports the City of Hamilton in their request for the Province of Ontario to promptly expedite the expiry of O.Reg 131/21, the COVID exemption for after-hours noise from construction sites and not to make any temporary regulations permanent through an amendment to the Municipal Act AND directs staff to distribute as they see fit.

  Defeated
• Resolution No.: 651
  Moved by: Jim Hanna
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby supports Northumberland County and the City of Toronto in their plea to include in Bill 177 Stronger Fairer Ontario Act and take immediate action to streamline and modernize this section of the legislation by making it easier and more convenient for the public and prosecutors to engage in resolution discussions and by making it more effective and efficient to administer early resolution proceedings for Part I and Part II offences in the Provincial Offences Court AND directs staff to distribute as they see fit.

  Carried
• Resolution No.: 652
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby supports the City of Toronto in their support for the Government of Canada’s announcement to invest in a Canada wide system of Early Learning and Child Care and Indigenous Early Learning and Child Care that builds on the City of Toronto policies and service plans and has adequate and ongoing operating and capital funding AND directs staff to distribute as they see fit.

  Defeated
• Resolution No.: 653
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole support the City of Brantford in their participation in the “Year of the Garden” AND directs staff to distribute as they see fit.

  Defeated

4.34

National Day for Truth and Reconciliation CLK-2021-09-111

• Resolution No.: 654
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CLK-2021-09-11 prepared by Emily Dance, Clerk AND approves that the “Every Child Matters” flag be flown at the Community Flagpole during the month of September AND lowered to half-mast on September 30th to acknowledge Orange Shirt Day/National Day for Truth and Reconciliation.

  Carried

4.35

Information on the Table September 8, 2021 CLK-2021-09-112

• Resolution No.: 656
  Moved by: Jeff Elliott
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2021-09-112 prepared by Kelly Lush, Deputy Clerk.

  Carried

5.

Correspondence Requiring Direction

6.

Information

6.1

Grey Bruce Public Health

6.2

Wingham & Area Health Professionals Recruitment

6.3

Motion to Receive

• Resolution No.: 657
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.

  Carried

7.

New Business/Council Reports

Councillor Hanna brought up concerns he has received from several residents along County Road 1, regarding speed limits and enforcement near the community of Kinloss. 

The Committee directed the Clerk to bring forward the concerns to the County of Bruce and the South Bruce OPP. 

Following the closed session, the Committee requested that the Clerk bring back a report in the new year on amendments to the Refreshment Vehicle Licence By-Law and options to differentiate between "fry truck" and "ice cream carts."

8.

Closed Session

• Resolution No.: 658
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby moves into a Closed Meeting pursuant to [s. 239(2)(f)] Advice that is subject to solicitor-client privilege, including communications necessary for that purpose – NWMO Terms of Reference AND 239(2)(b) Personal matters about an identifiable individual, including municipal employees AND FURTHER return to open session upon completion.

  Carried

9.

Business Arising from the Closed Session

• Resolution No.: 663
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT Deputy Mayor Murray reported a closed session was held where advice that is subject to solicitor-client privilege regarding the  NWMO Terms of Reference was discussed AND direction given to staff to bring forward a By-Law authorizing a Terms of Reference Agreement with the NWMO.  

  Carried

10.

Adjournment

• Resolution No.: 664
  Moved by: Ed McGugan
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourns at 8:40 p.m.

  Carried