The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, February 06, 2023

10:00 A.m. - 1:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Mary Rose Walden, Chief Administrative Officer
• Michele Barr, Chief Building Official
• Chris Cleave, Fire Chief
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 10:00 a.m. on February 6, 2023 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

Pine River Watershed Initiative - David Grant  - 2023 Funding Support Request

3.2

B.M. Ross and Associates Limited - Huron-Kinloss Community Septic Inspections Annual Report

Lisa Courtney, B.M. Ross and Associates Limited to provide information regarding the Community Septic Inspections Program. 

3.3

B.M Ross and Associates Limited - Surface Water Quality Monitoring Annual Report

Matt Pearson, B.M. Ross and Associates Limited to provide the annual report on Surface Water Quality Monitoring Program. 

4.

Staff Reports

4.1

Building and Planning

4.1.1

January 2023 Monthly Building Report, BLDG-2023-02-3

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2023-02-03 prepared by Heather Falconer, Building Inspector

4.2

By-law Enforcement

4.2.1

January 2023 Monthly By-Law Enforcement Status Report, BLE-2023-02-3

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2023-02-3 prepared by Heather Falconer, By-Law Enforcement Officer.

4.2.2

Feral Cat Populations, BLE-2023-02-4

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number BLE-2023-02-04 prepared by Heather Falconer, By-Law Enforcement Officer.

4.2.3

Short Term Rentals 2023 Status Report, BLE-2023-02-5

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2023-02-5 prepared by Heather Falconer, By-Law Enforcement Officer; AND FURTHER recommends that By-Law Enforcement monitor complaints and concerns surrounding Short Term Rentals to include this information in annual reporting.

4.3

Fire Department

4.3.1

Emergency Management and Health and Safety January 2023 Summary, FIRE-2023-02-4

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE-2023-02-4, prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator.

4.3.2

Fire & Emergency Services Monthly Activities Report – January 2023, FIRE-2023-02-5

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE2023-02-5 prepared by Chris Cleave, Fire Chief / CEMC.

4.3.3

Tiered Medical Response Policy – Criteria Amendment, FIRE-2023-02-6

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for Report Number FIRE2023-02-6 prepared by Chris Cleave, Fire Chief;

  AND FURTHER authorises the appropriate by-laws be brought forward to amend the Medical Tiered Response Policy Criteria as detailed in this report.

4.3.4

Fleet Vehicles – Fire Chief Truck Replacement, FIRE-2023-02-7

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE2023-02-7 prepared by Chris Cleave, Fire Chief

4.4

Treasury

4.4.1

Municipal Implementation Program – intake 3 Implementation Project, TR-2023-02-4

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number TR-2023-02-4 prepared by Jodi MacArthur, Treasurer;

  AND FURTHER approves the purchase of Laserfiche, Questica and Univerus Registration and G/L module;

  AND FURTHER authorizes entering into an amended transfer payment agreement for the Municipal Modernization Program;

  AND FURTHER authorizes the appropriate by-laws be brought forward.

4.5

Community Services

4.5.1

2023 February Community Services Status Report, CS-2023-02-11

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-02-11 prepared by Mike Fair, Director of Community Services

4.5.2

2023 February Parks and Facilities Update, CS-2023-02-7

• Motion

  That the Township of Huron Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-02-7 prepared by Matt McClinchey, Parks and Facilities Supervisor.

4.5.3

Community Service Program Update – February 2023, CS-2023-02-10

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-02-10 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator.

4.5.4

2023 Ripley-Huron Community Centre Revitalization, CS-2023-02-8

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS-2023-02-8 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorizes pre-budget approval for Domm Construction to proceed with the supply and installation of two-by-two ceiling tiles and lighting in the section of hallway not included in the original scope of work not to exceed $8 964.00 plus HST.

4.5.5

Whitechurch Park Grass Cutting, CS-2023-02-9

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS-2023-02-9 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorizes a services agreement with Gord Dale to provide grass cutting services at Whitechurch Park for $95.00 per cut.

4.6

Public Works

4.6.1

Transportation February 2023, PW-2023-02-10

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-02-10, prepared by John Yungblut, Director of Public Works.

4.6.2

Water Wastewater February 2023, PW-2023-02-9

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-02-9, prepared by John Yungblut, Director of Public Works.

4.6.3

2023 Consolidated Fees, PW-2023-02-8

• Motion

  THAT the Township of Huron-Kinloss Council hereby approves Report Number PW2023-02-8, prepared by John Yungblut, Director of Public Works;

  AND FURTHER approves the changes to the consolidated fees as presented;

  AND FURTHER authorizes the appropriate by-law to come forward.

4.7

Business and Economic Development

4.7.1

February 2023, The Hub Status Report, BED-2023-02-7

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2023-02-7 prepared by Lauren Eby, Business Development Coordinator.

4.7.2

January 2023 Business and Economic Officer Status Report, BED-2023-02-9

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number prepared by Amy Irwin, Business and Economic Officer.

4.7.3

2023 February Status Update Manager of Strategic Initiatives, BED-2023-02-8

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number BED-2023-02-8, prepared by Michelle Goetz, Manager of Strategic Initiatives.

4.8

Chief Administrative Officer

4.8.1

Nuclear Waste Management Organization Near-Term Investment Funding Program, CAO-2023-02-5

• Motion

  THAT Huron-Kinloss Committee of the Whole hereby authorizes the execution of the Nuclear Waste Management Organization Near-Term Investment Funding Agreement;

  AND FURTHER directs Staff to create a reserve fund; “Near-term Investment reserve fund” to facilitate receipt of the applicable NWMO funds, thereby meeting requirements of the Near-term Investment Funding Agreement;

  AND FURTHER directs Staff to bring the appropriate by-laws forward.

4.8.2

February 2023 Human Resources Status Report, CAO-2023-02-4

• Motion

  That the Township of Huron-Kinloss Council hereby receives for information Report Number CAO2023-02-04 prepared by Leanne Scott, Human Resources Generalist.

4.9

Legislative Services

4.9.1

Election Method Price Comparison, CLK-2023-02-9

• Motion

  That Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2023-02-09 prepared by Jennifer White, Clerk.

4.9.2

Hybrid Meeting Proposal, CLK-2023-02-10

• Motion

  That Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2023-02-10 prepared by Jennifer White, Clerk;

  AND FURTHER direct Staff…

4.9.3

Hydro One Easement Request PT LT 16 CON 3, CLK-2023-02-11

• Motion

  THAT Huron-Kinloss Committee of the Whole receive for information Report No. CLK-2023-02-11, prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER authorizes the appropriate by-law coming forward to enter into an easement agreement as per the Report.

5.

Correspondence Requiring Direction

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

Information on the Table

6.1.1

AMCTO

6.1.1.1

AMCTO Advocacy Update

6.1.2

AMO

6.1.2.1

AMO Watchfile - January 12, 2023

6.1.2.2

AMO Watchfile - January 19 2023

6.1.2.3

AMO Watchfile - January 26 2023

6.1.3

Bruce County

6.1.3.1

Bruce County Seeking Registered Nurses and Registered Practical Nurses - January 10 2023

6.1.3.2

Bruce County Committee and Council Updates - January 12 2023

6.1.3.3

Bruce County begins 2023 Budget Process - January 12 2023

6.1.3.4

Bruce County Council Reviews Draft 2023 Capital and Operating Budget - January 20 2023

6.1.3.5

Bruce County Seeks Public Input for Strategic Planning - January 20 2023

6.1.3.6

Bruce County Promotes Affordable Housing Toolkit at ROMA Conference - January 24 2023

6.1.4

General

6.1.4.1

Provincial ECE Campaign Fact Sheet - January 16 2023

6.1.4.2

Lake Huron Coastal Centre, Save the Date - January 16 2023

6.1.4.3

NWMO News - January 16 2023

6.1.4.4

Federation of Ontario Cottagers' Association - January 27 2023

6.1.4.5

Ontario Provincial Police: Tragic Event in Memphis, Tennessee - January 27 2023

6.1.4.6

RT-07 News Updates and Events - January 30 2023

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings.

8.

Closed Session

• Motion

  THAT Council move into closed meeting at [time] for the purpose of considering  a proposed or pending aquisition or disposition of land by the Township or Local Board (Ripley Industrial Park), a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (financial information supplied in confidence) and personal matters about an identifiable individual, including municipal or local board employees (salary grid),  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

9.

Matters Arising from Closed Session

10.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at XX:XX.