The Corporation of the Township of Huron-Kinloss
Council Agenda

Wednesday, April 23, 2025

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Jodi MacArthur, Chief Administrative Officer
• Christine Heinisch, Manager of Financial Services/Treasurer

---

1.

Call to Order

The Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on April 23, 2025 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Adoption of Minutes

• Motion

  THAT the minutes of the Council meeting of March 17, 2025 and Committee of the Whole meeting of April 7, 2025 be adopted as presented.   

4.

Delegations

No delegations have been scheduled.

5.

Public Meetings Required Under the Planning Act

5.1

Snobelen Appliction

The purpose of the application is a Zoning By-law Amendment. 

If approved, the application would facilitate  a surplus farm dwelling severance by rezoning +/- 0.6-hectares (ha) to Agricultural Residential Special (AG3-25.183) zone to recognize existing buildings and structures to be in compliance with the by-law, and to prohibit future residential uses on the retained agricultural lands.  A holding provision is also proposed in areas of high archaeological potential. 
 
The Planner will explain the report and recommendation. Any comments received from Agencies and the Public received by the time of writing the report are in the written report.

Presentations from the Applicant
The applicant may provide comment on the application.

Presentations from the Public
Any person or public body that has comments on the application will be heard.

Questions and Clarifications from Council
The Members of Council may question and make clarification on the application. 

• Motion

  THAT Council approve Zoning By-law Amendment Z-2025-003 as attached and the necessary by-law be brought forward for adoption. 

6.

Public Meeting Required Under the Drainage Act

6.1

Hamilton Drain

Joel Miller, P. Eng, K. Smart Associates Limited will present the Hamilton Municipal Drain 2025 Report. Council and the public will be permitted to ask questions following the presentation.

The acceptance of the report will be considered with item 8.1 Drainage Report DRA 2025-04.

Presentation from the Engineer

The Engineer will present the Drain report.

Presentations from the Public

All property owners affected by the drain will have the opportunity to influence Council's decision.

Any petitioner has the right to withdraw from the petition. Other owners in the area requesting drainage have the right to sign the petition.

Questions and Clarification from Council

The members of Council may question and make clarification on the report.

7.

Financial Reports

7.1

Previous Month Actual Accounts – March 2025, TRE-2025-16

• Motion

  THAT the Township of Huron-Kinloss Council hereby ratifies and confirms payment of the March 2025 accounts in the amount of $4,372,397.09.

7.2

Accounts April 2024, TRE-2025-17

• Motion

  That the Township of Huron-Kinloss Council hereby authorizes payment of the April accounts in the amount of $695,068.20

7.3

Revenue and Expenditure Reports to March 31, 2025, TRE-2025-18

• Motion

  THAT Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to March 31, 2025 prepared by Christine Heinisch, Treasurer.

8.

Staff Report

8.1

Drainage

a.

Hamilton Municipal Drain Engineers Report 2025, DRA-2025-04

• Motion

  THAT the Township of Huron-Kinloss Council accepts the Hamilton Municipal Drain Report, dated April 1, 2025, prepared by K. Smart & Associates Limited;

  AND FURTHER authorizes a provisional by-law to be brought forward as Matters Arising;

  AND FURTHER appoints the Court of Revision(COR) for the Hamilton Drain as follows;

  Township of Huron-Kinloss Representative[NAME] as Chair of the CoR,

  Township of Huron-Kinloss Representative [NAME] and

  Township of Ashfield-Colborne-Wawanosh Representative [NAME];

  AND FURTHER sets the CoR date for [DATE], pending confirmation of availability from the appointed Engineer and CoR members.

b.

Municipal Drain Status Update April 2025, DRA-2025-07

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information Report DRA-2025-07 prepared by Ken McCallum, Drainage Superintendent.

c.

Carruthers Municipal Drain Abandonment Request, DRA-2025-05

• Motion

  THAT the Council of the Township of Huron-Kinloss hereby accepts the request for the abandonment of the Carruthers Drain as submitted by the affected landowners, and outlined in Report DRA-2025-05, thereby formally terminating the Township’s responsibilities under the Drainage Act with respect to the specified portion of the Carruthers Municipal Drain;

  AND FURTHER THAT Council authorizes Staff to issues notice to all affected landowners advising them of Council’s decision to abandon the relevant portion of the Carruthers Municipal Drain in accordance with the requirements of the Drainage Act;

  AND FURTHER THAT Staff be directed to bring forward a by-law to abandon the drain, pending confirmation that no notice has been received requesting an engineer’s report during the required notice period.

8.2

Treasury

a.

Quarterly Tax Arrears Report March 31, 2024, TRE-2025-15

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information Report TRE-2025-15 prepared by Phyllis Hunter, Taxation/Revenue Clerk.

b.

Minutes of Settlement, TRE-2025-18

• Motion

  THAT the Township of Huron-Kinloss Council herby receives Report TRE-2025-18 as prepared by Phyllis Hunter, Taxation/Revenue Clerk.

  AND FURTHER THAT Council approve the applications as outlined in this report.

8.3

Chief Administrative Officer

a.

April 2025 Staffing Update, CAO-2025-10

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information Report CAO-2025-10 prepared by Leanne Scott, Human Resources Generalist.

b.

2024 Review of Strategic Actions, CAO-2025-11

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information Report CAO-2025-11 prepared by Jodi MacArthur, Chief Administrative Officer.

8.4

Legislative Services

a.

Regulate Refreshment Vehicles By-law – Point Clark Lighthouse Restriction, CLK-2025-12

• Motion

  THAT the Township of Huron-Kinloss Council hereby by receive for information Report CLK-2025-12;

  AND FURTHER THAT the proposed refreshment vehicle by-law be brought forward for Council consideration without amendment.

b.

Expansion of Strong Mayor Powers Announcement, CLK-2025-13

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information Report CLK-2025-13 prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER provides any direction to staff.

9.

By-Laws and Agreements

9.1

2025 Tax Rate By-law

• Motion

  THAT the "2025 Tax Rate By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 - 35.

9.2

Bruce Beach Drain Actual Cost Apportionment By-law

• Motion

  THAT the "Bruce Beach Drain Actual Cost Apportionment By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 - 36.

9.3

 Lucknow Sports Complex-Land Transfer By-law

• Motion

  THAT the "Lucknow Sports Complex - Land Transfer By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 - 37. 

9.4

Holding Removal - 126 Boiler Beach Road By-law

• Motion

  THAT the "Holding Removal 126 Boiler Beach Road By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-38.

9.5

Ripley-Huron Skating Club Occupancy Agreement 2025-2035 By-law

• Motion

  THAT the "Ripley-Huron Skating Club Occupancy Agreement 2025-2035 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-39. 

9.6

2025 Dust Control - 552976 Ontario Limited - Holland - Quote Acceptance By-law

• Motion

  THAT the "2025 Dust Control - 552976 Ontario Limited - Holland - Quote Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-40. 

9.7

Asphalt Paving 2025 - Lavis Contracting- By-law

• Motion

  THAT the "Asphalt Paving 2025 (Lavis Contracting) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 -41.

9.8

2025 Gravel Resurfacing -Johnston Bros Bothwell Ltd - Tender Acceptance By-law

• Motion

  THAT the "2025 Gravel Resurfacing -Johnston Bros Bothwell Ltd - Tender Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025- 42. 

9.9

2025 Micro-Resurfacing -Duncor Enterprises Limited- Tender Acceptance By-law

• Motion

  THAT the "2025 Micro-Resurfacing (Duncor Enterprises Limited) Tender Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-43.

9.10

Gough Street and Inglis Street Reconstruction Omega Contractors Inc Tender Acceptance By-law

• Motion

  THAT the "Gough Street and Inglis Street Reconstruction (Omega Contractors Inc.) Tender Acceptance By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-44.

9.11

Regulate Refreshment Vehicle 2025 By-law

• Motion

  THAT the "Regulate Refreshment Vehicle 2025 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-45.

10.

Matters Arising

10.1

Z-2025-03 Snobelen Zoning Amendment By-law

10.2

Hamilton Municipal Drain 2025 By-law

11.

Information

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 9.

11.1

Ministry for Seniors and Accessibility - Nominations for 2025 Senior of the Year Award

12.

Township Committee Minutes Received

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.

12.1

Lucknow and District Joint Recreation Board

13.

Other Agency Minutes and Reports Received

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.

13.1

Municipal Innovation Council

13.2

Bruce Area Solid Waste Recycling

13.3

Maitland Valley Conservation Authority

14.

New Business/ Council Reports

Council members have the opportunity to provide an update on Board and Committee meetings

15.

Closed Session

• Motion

  THAT the Township of Huron-Kinloss Council move into closed meeting at [time] for the purpose of considering

  1) a proposed or pending acquisition or disposition of land by the municipality or local board (acquisition of land)

  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

16.

Business Arising from the Closed Session

17.

Confirming By-Law

• Motion

  THAT the "Confirmatory April" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-48.   

18.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your accessibility needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will  attempt to obtain these documents in an appropriate accessible format from a third party.

For assistance or to make a request please call 519-395-3735 or email [email protected]

 

• Motion

  THAT this meeting adjourn at [TIME]