The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Monday, January 16, 2023

10:00 A.m. - 12:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Mary Rose Walden, Chief Administrative Officer
• Michele Barr, Chief Building Official
• Chris Cleave, Fire Chief
• Mike Fair, Director of Community Services
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 10:00 a.m. on January 16, 2023 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

Pat McKillop - Paving request for Paradise Lake Street consideration in Budget

3.2

PRC Solutions - Parks and Recreation Master Plan (Item # 4.7.6)

4.

Staff Reports

4.1

Building & Planning

4.1.1

December 2022 Monthly Building Report BLDG-2023-01-1, BLDG-2023-01-1

• Motion

4.1.2

2022 Building Year End Report, BLDG-2023-01-2

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2023-01-2 prepared by Heather Falconer, By-Law Enforcement Officer/Building Inspector.

4.2

By-law Enforcement

4.2.1

Year End By-Law Enforcement Status Report 2022, BLE-2023-01-2

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2023-01-02 prepared by Heather Falconer, By-Law Enforcement Officer.

4.3

Fire Department

4.3.1

Emergency Management and Health and Safety December 2022 Summary, FIRE-2023-01-1

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE-2023-01-1, prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator.

4.3.2

Fleet Vehicle – Fire Chief – Pre Budget Approval, FIRE-2023-01-3

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number FIRE-2023-01-3 prepared by Chris Cleave, Fire Chief AND authorizes pre-budget approval for the purchase of the 2019 Chevrolet Silverado Pick Up demo unit sold by Dependable Fire Apparatus.

• Motion
  Amendment:

  THAT Resolution 01/16/23 - 05 be amended to include "that this approval is conditional on Staff confirming with a fleet specialist that the purchase of a new fleet vehicle would be time or cost prohibitive". 

4.3.3

Fire and Emergency Services Annual Report 2022, FIRE-2023-01-2

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE2023-01-2 prepared by Chris Cleave, Fire Chief

4.4

Drainage

4.4.1

Municipal Drain Status Update January 2023, DRAIN-2023-01-1

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report No. DRAIN-2023-01-1 prepared by Ken McCallum, Drainage Superintendent

4.5

Public Works

4.5.1

Transportation January 2023, PW-2023-01-6

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2023-01-6, prepared by John Yungblut, Director of Public Works.

4.5.2

Water Wastewater January 2023, PW-2023-01-7

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2022-01-7, prepared by John Yungblut, Director of Public Works.

4.6

Business & Economic Development

4.6.1

2022 The Hub Year End Report, BED-2023-01-3

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2023-01-3 prepared by Lauren Eby, Business Development Coordinator.

4.6.2

Business and Economic Development 2022 Year End Report, BED-2023-01-4

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for

  information Report Number BED-2023-01-4 prepared by Amy Irwin, Business

  and Economic Officer.

4.6.3

2022 Year in Review and Economic Development Action Plan Review, BED-2023-01-5

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number BED-2023-01-5, prepared by Michelle Goetz, Manager of Strategic Initiatives.

4.6.4

2022 Strategic Plan Review, BED-2023-01-2

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number BED-2023-01-2, prepared by Michelle Goetz, Manager of Strategic Initiatives.

4.6.5

Skills Development Fund, BED-2023-01-6

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives report number BED-2023-01-6, prepared by Michelle Goetz, Manager of Strategic Initiatives; AND FURTHER  approves applying for the Skills Development Fund for the Women in Construction program.

4.6.6

January 2023, The Hub Status Report, BED-2023-01-1

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2023-01-1 prepared by Lauren Eby, Business Development Coordinator.

4.7

Community Services

4.7.1

2023 January Parks and Facilities Update, CS-2023-01-1

• Motion

  That the Township of Huron Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-01-1 prepared by Matt McClinchey, Parks and Facilities Supervisor.

4.7.2

2023 January Community Services Status Report, CS-2023-01-6

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number CS-2023-01-6 prepared by Mike Fair, Director of Community Services, AND FURTHER authorizes the appropriate by-law coming forward to raise summer camp fees from $145 to $155.00.

4.7.3

2022 Ripley Cemetery Year End Report, CS-2023-01-3

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-01-3 prepared by Mike Fair, Director of Community Services.

4.7.4

Energy Reporting and Procurement, CS-2023-01-5

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-01-5 prepared by Mike Fair, Director of Community Services.

4.7.5

Community Services Programming Update – January 2023, CS-2023-01-4

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2023-01-4 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator

4.7.6

Parks and Recreation Master Plan, CS-2023-01-2

Karen Sabzali and Jodi Ball will present the Parks and Recreation Master Plan on behalf of PRC Solutions. 

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number CS-2023-01-2 prepared by Mike Fair, Director of Community Services;

  AND FURTHER adopts the Parks and Recreation Master Plan prepared by PRC Solutions dated January 16, 2023 in principle;

  AND FURTHER authorizes the appropriate by-law coming forward.

4.8

Chief Administrative Officer

4.8.1

Organization Chart with Descriptions, CAO-2023-01-1

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number CAO2023-01-1 as prepared by Leanne Scott, Human Resources Generalist.

4.8.2

Lucknow Community Centre Easement, CAO-2023-01-2

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives report number CAO-2023-01-2, prepared by Mary Rose Walden, Chief Administrative Officer; AND further approves lifting the easement from 736 Campbell Street, being Part 4 3R-2807; AND further directs a by-law be brought forward authorizing the execution of any documents.

4.8.3

Nuclear Waste Management Organization (NWMO) Funding 2023, CAO-2023-01-3

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number CAO2023-01-03 prepared by Mary Rose Walden, Chief Administrative Officer and in so doing confirms that the Community Well Being Reserve Fund that was established by By-law 2015-09 is active and Further authorizes the Chief Administrative Officer to execute any agreements in relation to the Resources to Support Engagement of Interested Communities, Community Well Being & the Early Investment in Education Skills Program.

4.9

Legislative Services

4.9.1

Accessible Election 2022, CLK-2023-01-2

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2023-01-2 prepared by Kelly Lush, Deputy Clerk.

4.9.2

2022 Marriage Commissioners Annual Report, CLK-2023-01-3

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK2023-01-3 prepared by Kelly Lush, Deputy Clerk.

4.9.3

2022 Golf Car Pilot Project Annual Report, CLK-2023-01-4

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report No. CLK-2023-01-4 prepared by Kelly Lush, Deputy Clerk.

4.9.4

2022 Accessibility Compliance Report, CLK-2023-01-5

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby approves the 2022 Accessibility Compliance Report, being Report Number CLK2023-01-5 prepared by Kelly Lush, Deputy Clerk.

4.9.5

Information on the Table January 2023, CLK-2023-01-1

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2023-01-1 prepared by Kelly Lush, Deputy Clerk.

4.9.6

Resolutions for Consideration January 2023, CLK-2023-01-6

• Motion
  1. THAT the Township of Huron-Kinloss Committee of the Whole hereby support Lanark County in recognizing the issues of violence in rural communities and declaring Intimate Partner Violence and Violence Against Women as an epidemic AND further directs staff to distribute as they see fit.

  2. THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Township of Malahide in their formal response to the Federal Government’s review of the Cannabis Act AND further directs staff to distribute as they see fit.

  3. THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Municipality of Tweed in their petition to the Ontario Energy Board to regulate natural gas bill costs AND further directs staff to distribute as they see fit.

4.9.7

2023 January Legislative Update CLK-2023-01-07, CLK-2023-01-7

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2023-01-07, prepared by Jennifer White, Clerk;

  AND FURTHER THAT Committee of the Whole support the County taking on the role of natural heritage review for planning applications in principle with a memorandum of understanding to be brought forward for Council consideration when developed.

5.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.

5.1

Saugeen Valley Conservation Authority Flood Watch Program

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 5.0.

6.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

6.1

Addition to the Public Meeting of January 16, 2023.

• Motion

  THAT Committee of the Whole approve the following addition to the Public Meeting Agenda scheduled for 2 pm on January 16, 2023 :

  i) ITEM 5.0 CLOSED MEETING - 

  THAT Council move into closed meeting at [time] for the purpose of considering a proposed or pending aquisition or disposition of land by the Township or Local Board (Ripley Industrial Park), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

  
  ii) ITEM 6.0 MATTERS ARISING FROM CLOSED MEETING

  AND FURTHER THAT Staff be directed to amend the publicly posted agenda and other administrative actions as necessary to reflect this addition.  

7.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at XX:XX.