The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Wednesday, September 04, 2024

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Jodi MacArthur, Chief Administrative Officer
• Jeff Bradley, Fire Chief
• Mike Fair, Director of Community Services
• Christine Heinisch, Manager of Financial Services/Treasurer
• John Yungblut, Director of Public Works

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on September 4, 2024 in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

B.M Ross and Associates - Development Charges

Lisa Courtney with B.M. Ross and Associates will provide a Development Charges presentation to Council.

This delegation will be provided as part of the Development Charges report, agenda item 4.1 a).

4.

Staff Reports

4.1

Chief Administrative Officer

a.

Development Charges Background Study 2024, CAO-2024-09-27

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-09-27 prepared by Jodi MacArthur, Chief Administrative Officer,

  AND FURTHER instructs Staff to schedule the statutory public meeting and bring forward the draft by-law for Council’s consideration based on the Development Charges Background Study 2024,

  AND FURTHER authorizes a by-law coming forward to amend By-Law 2019-133 to remove the expiry date.

4.2

Building & Planning

a.

Extension of Draft Approval for Plan of Subdivision, Part Lots 216 to 218 Registered Plan 232 Ripley, BLD-2024-09-20

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report BLD-2024-09-20 prepared by Michele Barr, Deputy CBO;

  AND FURTHER that Committee of the Whole direct Staff to recommend approval to the County of Bruce for a two (2) year extension for the Draft Plan of Subdivision, Part Lots 216 to 218 Registered Plan 232 , Geographic Village of Ripley Township of Huron-Kinloss.

4.3

By-law Enforcement

a.

Municipal By-Law Enforcement Status Report August 2024, BLE-2024-09-12

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-09-12, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer.

4.4

Fire Department

a.

Fire and Emergency Services Report August 2024, FIR-2024-09-21

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2024-09-21 prepared by Jeff Bradley, Fire Chief.

b.

Emergency Management and Health and Safety August 2024 Summary, FIR-2024-09-22

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2024-09-22 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

  AND FURTHER authorizes the Community Emergency Management Coordinator (CEMC) to issue the Special Events Permit for Ripley Agricultural Society Annual Fall Fair when permit conditions are met.

c.

Community Emergency Management Program Committee Members, FIR-2024-09-23

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIR-2024-09-23 prepared by Mel Moulton, Emergency Services and Health & Safety Coordinator- CEMC;

  AND FURTHER authorizes the appropriate by-law amendments to come forward.

4.5

Community Services

a.

Green and Inclusive Community Building Program, CS-2024-09-34

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report CS-2024-09-34 prepared by Mike Fair, Director of Community Services;

  AND FURTHER authorizes Staff to submit a grant application to the Green Initiatives Building Program.

b.

Community Services Status Report September 2024, CS-2024-09-35

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS2024-09-35 prepared by Mike Fair, Director of Community Services.

c.

Regional Electric Vehicle (EV) Charger Strategy, CS-2024-09-36

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CS-2024-09-36 prepared by Mike Fair, Director of Community Services;

  AND FURTHER THAT Committee of the Whole recommends that Council approves the east side of the Lucknow and District Sports Complex parking lot as a location for future consideration for the project and bring forward a by-law to enter into the Memorandum of Understanding from IVY.

d.

2024 September Parks and Facilities Update, CS-2024-09-37

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-09-37 prepared by Matt McClinchey, Parks, and Facilities Supervisor.

e.

Surplus Equipment Report September 2024, CS-2024-09-38

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report Number CS-2024-09-38 prepared by Mike Fair, Director of Community Services;

  AND FURTHER that the items identified in the report be declared surplus to municipal needs and disposed of according to the Township’s Surplus Equipment Policy.

4.6

Public Works

a.

Transportation Sept. 2024, PW-2024-09-37

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW-2024-09-37 prepared by John Yungblut, Director of Public Works.

b.

Water-Wastewater August 2024, PW-2024-09-38

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report PW2024-09-38 prepared by John Yungblut, Director of Public Works.

4.7

Business & Economic Development

a.

Economic Development Status Update September 2024, BED-2024-09-16

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2024-09-16, prepared by Amy Irwin, Economic Development Officer and Michelle Goetz, Manager of Strategic Initiatives.

4.8

Chief Administrative Officer - continued

a.

2024 Policy Updates- Human Resources (various), CAO-2024-09-28

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CAO2024-09-28 prepared by Leanne Scott, Human Resources Generalist;

  AND FURTHER authorizes the appropriate by-laws be brought forward to amend the policies as outlined in the report.

b.

2023-2033 Strategic Plan – Public Dashboard, CAO-2024-09-29

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-09-29, prepared by Michelle Goetz, Manager of Strategic Initiatives.

c.

Manager of Strategic Initiatives Resignation, CAO-2024-09-30

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-09-30 prepared by Leanne Scott, Human Resources Generalist;

  AND accepts with regret the resignation of Michelle Goetz, Manager of Strategic Initiatives.

4.9

Legislative Services

a.

Method of Voting 2026 Municipal Election, CLK-2024-09-32

• Motion

  THAT Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-09-32 prepared by Jennifer White, Manager of Legislative Services/ Clerk;

  AND FURTHER that an appropriate by-law be brought forward to authorize alternative voting methods (telephone and internet voting) and to include advance voting via this method.

b.

Noise Exemption Request - Ripley Agriculture Society Fall Fair 2024, CLK-2024-09-33

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-09-33 prepared by Kelly Lush, Deputy Clerk;

  AND grants an exemption to Noise By-Law No. 2005-101 to permit live music at the Ripley Fall Fair from 7:00 pm on September 27, 2024, until 12:00 a.m. on Saturday, September 28, 2024 and on Saturday, September 28, 2024 from 7:00 p.m. to 1:00 a.m. Sunday, September 29, 2024 at 17 Queen Street, Ripley;

  AND FURTHER grants an exemption to the Noise By-law No. 2005-101 to permit fire works at dusk at the Ripley Fall Fair on Saturday, September 28 at 17 Queen Street, Ripley.

c.

Resolutions for Consideration September 2024, CLK-2024-09-35

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-09-35 prepared by Kelly Lush, Deputy Clerk;
  
  AND FURTHER THAT the Committee of the Whole support the following resolutions:
  
  AND FURTHER direct Staff to distribute as they see fit.

d.

Bruce C Project Notice of Impact Assessment Submission and Comment Deadline, CLK-2024-09-34

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receive Report CLK-2024-09-34 as prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER that Staff be directed to submit comments to the Impact Assessment Agency of Canada supporting the Bruce C Nuclear Project.

5.

Correspondence Requiring Direction

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 5.0.

5.1

County of Bruce - Investment Attraction Training

This correspondence has been previously been provided to members of Council for registration purposes and is being included on the public agenda for information purposes.  

5.2

Property Owner - Correspondence to Council

Correspondence regarding a request for Council to consider by-law changes to permit chickens within a residential area, and staff response.  

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

Ombudsman Ontario Annual Report 2023-2024

Ombudsman Ontario Annual Report 2023-2024

6.2

Provincial Planning Statement 2024 Notification

6.3

Pine River Water Monitoring Report July 2024

Peter Postma with B.M Ross has provided the June 2024 Pine River Water Monitoring Reports noting that Nitrate at inland sites are high like the spring, likely from the big rains. Phosphorus is high as well, from rains or if summer plant productivity was nitrate limited (might have been before rain). E.Coli randomly is slightly >100, and we will monitor if PR12 and Point Clark 13 stay elevated.

6.4

AMO AMCTO Correspondence

AMO Municipal Workforce Development Project Roadmap - July 31,2024
AMO Watchfile - August 1, 2024
AMO Policy Update - August 7, 2024
AMO Policy Update - August 13, 2024
AMCTO Advocacy Update - August 22, 2024
AMO Watchfile - August 22, 2024
AMO Policy Update - August 23, 2024

6.5

County of Bruce Correspondence

Notice: Temporary Closure of Bruce Road 7 between Concession 4 and Concession 6 - July 31, 2024
Enhancing Mental Health Supports in Grey Bruce - July 31, 2024
Council Meeting Highlights - August 1, 2024
Getting Prepared for Tornadoes in Bruce County - August 1, 2024
Notice: Bruce County Trail Closure in the Walkerton Area - August 1, 2024
Walking for Wenjack on August 15 in Cape Croker Park - August 6, 2024
Immerse Yourself in an Afternoon of Live Classical Music - August 6, 2024
Notice: Temporary Closure of Bruce County Road 1 between Bruce Road 6 and Kairshea Avenue - August 7, 2024
End of Summer Cultural Demonstration Day - August 15, 2024
Partnership Provides More Children the Opportunity to Participate - August 9, 2024
Family Safety Day - Road and Internet Safety - August 14, 2024
Bruce County Seeks Land Information for Future Community Housing Builds - August 14, 2024
Bruce County Advocating for our Unique Needs at 2024 AMO Conference - August 15, 2024
Council Meeting Highlights, Thursday August 15, 2024
Bruce County Asset Management Plan Endorsed - August 16, 2024
Bruce County Long Term Care Thanks Placement Students and Staff Members - August 16, 2024
Bruce County Museum and Cultural Center Experience Survey Open  - August 19, 2024
Household Hazardous Waste Collection Event - August 19, 2024
A More Prosperous Ontario Demands a Modern Provincial Municipal Fiscal Partnership - August 19, 2024
Notice: Upcoming Lane Closures on Bruce County Road 7 and Grey/Bruce Line - August 21, 2024
Notice of Study Completion: Environmental Assessment Durham Street Bridge, Walkerton - August 21, 2024
Notice: Temporary Closure of Bruce County Road 10 at Concession 6, north of Chesley - August 21, 2024

6.6

General Correspondence

Community Living Kincardine and District August 2024 Newsletter - August 1, 2024
RT-O7 August Newsletter - August 1, 2024
NWMO News - August 7, 2024
Communities in Bloom - August 14, 2024
Crime Stoppers of Grey Bruce Media Release: Seeking Volunteers and Funding - August 19, 2024
OPG in Bruce County - August 21, 2024

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings.  Members who have attended the Association of Municipalities of Ontario conference in August will have the opportunity to provide a verbal update. 

8.

Closed Session

• Motion

  THAT Committee of the Whole move into closed meeting at [time] for the purpose of considering:

  1) a proposed or pending acquisition or disposition land by the municipality or local board; (Bruce County Housing Request for Information),

  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Committee of the Whole return to regular open meeting upon completion.

9.

Business Arising from the Closed Session

10.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at XX:XX.