The Corporation of the Township of Huron-Kinloss

Committee of the Whole Meeting Minutes

Meeting #:
Date:	Wednesday, September 09, 2020
Time:	7:00 P.m. - 9:00 P.m.
Location:	Electronic Meeting

Members Present

• Don Murray, Deputy Mayor
• Lillian Abbott, Councillor, left at 8:09 pm
• Jeff Elliott, Councillor
• Jim Hanna, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor, left at 8:09 p.m.

Members Absent

• Mitch Twolan, Mayor

Staff Present

• Emily Dance, Clerk
• Jodi MacArthur, Treasurer
• Chris Cleave, Fire Chief
• John Yungblut, Director of Public Works
• Mike Fair, Director of Community Services
• Matt Farrell, Building & Planning Manager/ CBO

Staff Absent

• Mary Rose Walden, Chief Administrative Officer

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1.

Call to Order

Deputy Mayor Murray called the September 9, 2020 Committee of the Whole Meeting to order at 7:00 p.m.

2.

Disclosure of Pecuniary Interest

3.

Delegations

4.

Staff Reports

4.1

Building August Monthly Report

• Resolution No.: 528
  Moved by: Jeff Elliott
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2020-09-14 prepared by Matt Farrell, Building and Planning Manager/CBO

  Carried

4.2

Nine Mile Villa Site Plan Agreement

• Resolution No.: 529
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2020-09-15 prepared by Matt Farrell, Building and Planning Manager/CBO AND authorizes the agreement and corresponding By-Law come forward.

  Carried

4.3

Fire Department Monthly Activities – July & August 2020

• Resolution No.: 530
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number Fire 2020-07-12 prepared by Chris Cleave, Fire Chief / CEMC

  Carried

4.4

Point Clark Tornado Incident and Response

• Resolution No.: 531
  Moved by: Lillian Abbott
  Seconded by: Jeff Elliott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number Fire 2020-09-14 prepared by Chris Cleave, Fire Chief / CEMC

  Carried

4.5

By-Law August 2020 Status Report

• Resolution No.: 532
  Moved by: Jim Hanna
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2020-09-12 prepared by Heather Falconer, By-Law Enforcement Officer.

  	For	Against
  Results	0	0

  Vote Type: Majority (Voted), Recorded
  Carried

4.6

Ripley Cemetery Update

• Resolution No.: 533
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Council hereby receives for information Report Number CS2020-09-30 prepared by Mike Fair, Director of Community Services

  Carried

4.7

Community Services Facility and Program Rates and Fees

• Resolution No.: 534
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS2020-09-34 prepared by Mike Fair, Director of Community services AND FURTHER authorizes an amendment to Schedule ‘F’ and ‘G’ from by-law 2020-23 come forward.

  Carried

4.8

Infrastructure Grant Application and Ice Resurfacer

• Resolution No.: 535
  Moved by: Jim Hanna
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS2020-09-31 prepared by Mike Fair, Director of Community Services

  Carried

4.9

Parks and Beaches Status Report

• Resolution No.: 536
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS2020-09-35 prepared by Mike Fair, Director of Community Services

  Carried

4.10

Ripley-Huron Community Centre Ice Install Date

• Resolution No.: 537
  Moved by: Carl Sloetjes
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS2020-09-36 prepared by Mike Fair, Director of Community Services, and approves the early installation of Ice at the Ripley-Huron Community Centre.

  Carried

4.11

Community Services Advertising, Sponsorship, Donations

• Resolution No.: 538
  Moved by: Lillian Abbott
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS2020-09-32 prepared by Mike Fair, Director of Community Services; and further that all advertising agreements within the Ripley-Huron Community Centre be extended for one year; and further that public skating and shinny sponsorship requests will be cancelled for 2020-2021 season; and further that the Huron Lakeshore Friendship Club donation be waived for 2020; and further that the loss revenues be compensated by the Safe Restart Emergency Funding.

  Carried

4.12

Water Wastewater

• Resolution No.: 539
  Moved by: Jim Hanna
  Seconded by: Jeff Elliott

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2020-09-54 as prepared by John Yungblut, Director of Public Works.

  Carried

4.13

12 Jessie Street Parking Request

• Resolution No.: 540
  Moved by: Jeff Elliott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Council hereby approves Report Number PW2020-08-52 prepared by John Yungblut, Director Public Works and in doing so, upholds the decision to restore the boulevard at 12 Jessie Street with a grass surface.

  Carried

4.14

Winter Maintenance

• Resolution No.: 541
  Moved by: Lillian Abbott
  Seconded by: Jeff Elliott

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2020-09-55 prepared by John Yungblut, Director of Public Works AND authorizes entering into agreements with Lloyd Collins Construction Ltd. AND ELK Construction Ltd. for winter maintenance services AND authorizes Township Staff to source winter maintenance equipment AND FURTHER authorizes the appropriate by-laws come forward.

4.15

Early Investment in Education and Skills Update

• Resolution No.: 542
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2020-09-34, prepared by Elyse Dewar, Project Coordinator.

  Carried

4.16

Blairs Grove Wells

• Resolution No.: 543
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2020-09-55 prepared by John Yungblut, Director of Public Works AND authorizes the Director of Public Works to proceed with the commissioning of BG-W3 AND the abandonment of BG-W2 AND FURTHER directs staff to investigate an alternative well location along the Lakeshore.

  Carried

4.17

NWMO Site-Selection Update

• Resolution No.: 544
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2020-09-30 prepared by Elyse Dewar, Project Coordinator.

  Carried

4.18

Transportation

• Resolution No.: 545
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number PW2020-09-57 prepared by John Yungblut, Director of Public Works.

  Carried

4.19

Ripley Snow Storage RFQ

• Resolution No.: 546
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2020-09-59 prepared by John Yungblut, Director of Public Works AND approves the quotation from Bill & Tom Kempton Construction Ltd. in the amount of $30,780.00 plus HST for the construction of a snow storage facility and various improvements at the Ripley Elevated Tank site, AND FURTHER authorizes the appropriate by-laws come forward.

  Carried

4.20

Staff Resignation

• Resolution No.: 547
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2020-09-31 prepared by Mary Rose Walden, Chief Administrative Officer; AND accepts the resignation of Shari MacDonald, Landfill Attendant.

  Carried

4.21

Information on the Table September 2020 COW

• Resolution No.: 548
  Moved by: Lillian Abbott
  Seconded by: Jeff Elliott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK2020-09-69 prepared by Kelly Lush, Deputy Clerk

  Carried

4.22

Return to the Workplace Task Force

• Resolution No.: 549
  Moved by: Jim Hanna
  Seconded by: Jeff Elliott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2020-09-32, prepared by Michelle Goetz, Community Development Officer/Executive Assistant.

  Carried

4.23

See Click Fix Launch

• Resolution No.: 550
  Moved by: Carl Sloetjes
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2020-09-33, prepared by Michelle Goetz, Community Development Officer/Executive Assistant.

  Carried

4.24

September 2020 The Hub Status Report

• Resolution No.: 551
  Moved by: Jim Hanna
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2020-09-23 prepared by Lauren Eby, Business Development Coordinator.

  Carried

4.25

Resolutions for Consideration

• Resolution No.: 552
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK2020-09-70 prepared by Kelly Lush Deputy Clerk/Administrative Assistant and further directs the following resolutions be brought forward for Council Consideration: Number 1 and 2

  Carried

4.26

Pine River Water Monitoring Report August 2020

• Resolution No.: 553
  Moved by: Carl Sloetjes
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2020-09-71 prepared by Kelly Lush, Deputy Clerk/Administrative Assistant.

  Carried

4.27

Township of Huron-Kinloss Procedural By-Law

• Resolution No.: 554
  Moved by: Lillian Abbott
  Seconded by: Jeff Elliott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CLK-2020-09-72 prepared by Emily Dance, Clerk AND authorizes the Electronic Meetings and Electronic Participation when determined appropriate by the Mayor, CAO and Clerk AND FURTHER authorizes the amending By-Law come forward.

  Carried

5.

Correspondence Requiring Direction

• Resolution No.: 555
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT Township of Huron-Kinloss Committee of the Whole hereby receives the Fenton Letter dated August 27, 2020 AND approves the response as provided. 

  Carried

5.1

Fenton Letter Dated August 27, 2020

6.

Information

• Resolution No.: 556
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.

  Carried

6.1

Bruce County Media Release September 9, 2020

6.2

Grey Bruce Public Health Media Release September 9, 2020

6.3

Ministry of Transportation

6.4

Ministry of Environment and Climate Change

7.

New Business/Council Reports

Deputy Mayor Murray requested staff look into if Bill 156 is open again for comment. 

8.

Closed Session

• Resolution No.: 557
  Moved by: Jeff Elliott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby moves into a Closed Meeting pursuant to Section 239(2)(e) Litigation or potential litigation - Insurance Claim AND FURTHER return to open session upon completion.

  Carried

9.

Business Arising from the Closed Session

• Resolution No.: 561
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT Deputy Mayor Murray reported a closed session was held and information was received regarding litigation or potential litigation regarding an insurance claim. 

  Carried

10.

Adjournment

• Resolution No.: 562
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourns at 8:20 pm

  Carried