The Corporation of the Township of Huron-Kinloss

Committee of the Whole Meeting Minutes

Meeting #:
Date:
Time:
-
Location:
Electronic Meeting
Members Present
  • Don Murray, Deputy Mayor
  • Lillian Abbott, Councillor
  • Jeff Elliott, Councillor
  • Jim Hanna, Councillor
  • Ed McGugan, Councillor
  • Carl Sloetjes, Councillor
Members Absent
  • Mitch Twolan, Mayor
Staff Present
  • Mary Rose Walden, Chief Administrative Officer
  • Emily Dance, Clerk
  • Jodi MacArthur, Treasurer
  • Chris Cleave, Fire Chief
  • John Yungblut, Director of Public Works
  • Matt Farrell, Building & Planning Manager/ CBO

Deputy Mayor Murray called the meeting to order at 7:00 p.m.

  • Resolution No.:373
    Moved by:Lillian Abbott
    Seconded by:Jeff Elliott

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2022-05-10 prepared by Matt Farrell, Building and Planning Manager/CBO

    Carried
  • Resolution No.:374
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2022-05-10 prepared by Heather Falconer, By-Law Enforcement Officer.

    Carried
  • Resolution No.:375
    Moved by:Carl Sloetjes
    Seconded by:Lillian Abbott

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE2022-05-14 prepared by Chris Cleave, Fire Chief / CEMC.

    Carried
  • Resolution No.:376
    Moved by:Jeff Elliott
    Seconded by:Jim Hanna

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE-2022-05-15 prepared by Chris Cleave, Fire Chief / CEMC.

    Carried
  • Resolution No.:377
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2022-05-6 prepared by Emily Dance, Clerk.

    Carried
  • Resolution No.:378
    Moved by:Lillian Abbott
    Seconded by:Jeff Elliott

    That Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number TR-2022-05-34 prepared by Jodi MacArthur, Treasurer; AND FURTHER directs staff to proceed with a Request for Proposals for Banking Services.

    Carried
  • Resolution No.:379
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2022-05-32 prepared by Matt McClinchey, Parks and Facilities Supervisor.

    Carried
  • Resolution No.:380
    Moved by:Carl Sloetjes
    Seconded by:Lillian Abbott

    That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS2022-05-33 prepared by Mike Fair, Director of Community Services, and authorizes the seasonal washrooms agreement with Bluewater Sanitation Inc.

    Carried
  • Resolution No.:381
    Moved by:Jeff Elliott
    Seconded by:Jim Hanna

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2022-05-34 prepared by Mike Fair, Director of Community Services.

    Carried
  • Resolution No.:382
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2022-05-35 prepared by Mike Fair, Director of Community Services.

    Carried

A discussion was held regarding the Spring Road Tour.  It was noted that the Spring Road Tour is an important way for Council to see the conditions of roads following spring frost.  It was confirmed that due to the ongoing health concerns with the COVID-19 pandemic that there would not be a Road Tour this year. Next year the tour would take place tentatively at the end of March first of April. 

  • Resolution No.:383
    Moved by:Lillian Abbott
    Seconded by:Jeff Elliott

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2022-05-37, prepared by John Yungblut, Director of Public Works.

    Carried

A discussion was held regarding the bridge study and the need to continue to invest in maintaining bridges in the Township. 

  • Resolution No.:384
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2022-05-36 prepared by John Yungblut, Director of Public Works AND adopts the 2021 Bridge Inspection Report as prepared by B.M. Ross and Associates Ltd. AND FURTHER authorizes the appropriate by-law coming forward.

    Carried
  • Resolution No.:385
    Moved by:Carl Sloetjes
    Seconded by:Lillian Abbott

    THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2022-04-33 prepared by John Yungblut, Director of Public Works AND grants pre-budget approval in the acceptance of the quotation from Viking-Cives Ltd. in the amount of $354,250 plus HST for the purchase of one (1) tandem plow truck AND grants and exemption from the Purchasing and Procurement Policy AND FURTHER authorizes the appropriate by-law coming forward.

    Carried
  • Resolution No.:386
    Moved by:Jeff Elliott
    Seconded by:Jim Hanna

    THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2022-05-34 prepared by John Yungblut, Director of Public Works AND accepts Part 1 and Part 3 of the tender from Vandriel Excavating Inc. in the amount of $366,161.82 plus HST for the rehabilitation of structure H66 AND FURTHER authorizes the appropriate by-law coming forward

    Carried
  • Resolution No.:387
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number PW2022-05-35 prepared by John Yungblut, Director of Public Works AND accepts the tender from Royal Fence Limited in the amount of $167,530.00 plus HST for the construction of chain link fencing at the Huron Landfill AND FURTHER authorizes the appropriate by-law coming forward.

    Carried
  • Resolution No.:388
    Moved by:Lillian Abbott
    Seconded by:Jeff Elliott

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report No. PW-2022-05-38, prepared by John Yungblut, Director of Public Works.

    Carried
  • Resolution No.:389
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number PW-2022-05-39, prepared by John Yungblut, Director of Public Works.

    Carried
  • Resolution No.:390
    Moved by:Carl Sloetjes
    Seconded by:Lillian Abbott

    THAT the Township of Huron-Kinloss hereby receives for information report number BED-2022-05-23, prepared by Michelle Goetz, Manager, Strategic Initiatives.

    Carried
  • Resolution No.:391
    Moved by:Jeff Elliott
    Seconded by:Jim Hanna

    THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number BED-2022-05-24 prepared by Amy Irwin, Business and Economic Officer.

    Carried
  • Resolution No.:392
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number BED-2022-05-25 prepared by Lauren Eby, Business Development Coordinator.

    Carried
  • Resolution No.:393
    Moved by:Lillian Abbott
    Seconded by:Jeff Elliott

    THAT the Township of Huron-Kinloss Committee of the Whole hereby approves report number BED-2022-05-26 prepared by Lauren Eby, Business Development Coordinator and approves the rental fees for HUB private office space AND FURTHER authorizes the appropriate By-law coming forward.

    Carried
  • Resolution No.:394
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number CAO-2022-05-13, prepared by Mary Rose Walden, Chief Administrative Officer.

    Carried
  • Resolution No.:395
    Moved by:Carl Sloetjes
    Seconded by:Lillian Abbott

    THAT the Township of Huron-Kinloss Committee of the Whole hereby approves report number CAO-2022-05-14, prepared by Mary Rose Walden, CAO and authorizes MTE Consultants Inc. to complete a Phase I Environmental Site Assessment for the Ripley Industrial Park.

    Carried
  • Resolution No.:396
    Moved by:Jeff Elliott
    Seconded by:Jim Hanna

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CAO-2022-05-15, prepared by Elyse Dewar, Project Coordinator

    Carried
  • Resolution No.:397
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CLK-2022-05-43 prepared by Emily Dance, Clerk AND authorizes Lot 6 and 7 Registered Plan 112 to not be lots in a registered plan AND FURTHER authorizes the appropriate By-law coming forward.

    Carried
  • Resolution No.:398
    Moved by:Lillian Abbott
    Seconded by:Jeff Elliott

    THAT the Township of Huron-Kinloss Committee of the Whole hereby approves Report CLK-2022-05-40 prepared by Emily Dance, Clerk and Kelly Lush, Deputy Clerk AND authorizes amending the Refreshment Vehicle By-Law AND FURTHER authorizes the appropriate By-Laws coming forward.

    Carried
  • Resolution No.:400
    Moved by:Lillian Abbott
    Seconded by:Jeff Elliott

    1. THAT the Township of Huron-Kinloss Committee of the Whole hereby supports the Municipality of Clarington in their request to the Provincial Government to issue a cease-and-desist order on all updates to Natural Heritage System designations in official plans and zoning by-laws until a review by the province can be completed AND further directs staff to distribute as they see fit.

    Carried
  • Resolution No.:401
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    2. THAT the Township of Huron-Kinloss Committee of the Whole hereby support the City of Cambridge in requesting that the Province impose an immediate temporary moratorium on all new gravel applications, including expansions to existing licensed sites AND further directs staff to distribute as they see fit. 

    Defeated
  • Resolution No.:402
    Moved by:Carl Sloetjes
    Seconded by:Lillian Abbott

    3. THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Municipality of Grey Highlands and South Bruce Peninsula in requesting that the Federal government remove or increase the $450,000 fair market value threshold to reflect today’s housing costs AND further directs staff to distribute as they see fit. 

    Carried
  • Resolution No.:403
    Moved by:Jeff Elliott
    Seconded by:Jim Hanna

    4. THAT the Township of Huron-Kinloss supports the City of St. Catharines in their response to the Ontario Housing Affordability Task Force Recommendations AND further directs staff to distribute as they see fit. 

    Carried
  • Resolution No.:404
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

     5. THAT the Township of Huron-Kinloss support the Town of Gravenhurst in their support for the sanctions which the Federal government of Canada has thus far imposed on Russia; and will: 
    1. Not purchase any products which can be easily traced to have originated from Russia; and
    2. Insist that any future contracts for services for the Town of Gravenhurst abide by these same limitations within our municipality,
    AND further directs staff to distribute as they see fit.

    Defeated
  • Resolution No.:405
    Moved by:Lillian Abbott
    Seconded by:Jeff Elliott

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2022-05-42 prepared by Kelly Lush, Deputy Clerk.

    Carried
  • Resolution No.:406
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2022-05-37 prepared by Emily Dance, Clerk.

    Carried
  • Resolution No.:407
    Moved by:Carl Sloetjes
    Seconded by:Lillian Abbott

    That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CLK-2022-05-38 prepared by Kelly Lush, Deputy Clerk.

    Carried

Councillor Hanna brought up a call he had received regarding a property in Point Clark with standing water.  He commented that water in Point Clark is an ongoing issue and there is no easy solution. 

Councillor McGugan noted he received a phone call regarding the standing traffic on Concession 6 by the landfill.  The resident suggested adding a lane.  Upon conversation with the Director of Public Works, it was realized that this option would come at significant costs.  It was also noted that now that the brush depot is open it had relieved stopped traffic at the entrance to the landfill. 

Deputy Mayor Murray brought up that the Kincardine Community Health Foundation is hosting a fundraiser "Rock with your Docs" and he received a request for Council to run a bar shift for the June 17, 2022 event.  He noted that he is very proud that two of the local doctors were born and raised in the Township and are now supporting their hospital.  Further details will be given closer to the date. 

  • Resolution No.:409
    Moved by:Carl Sloetjes
    Seconded by:Lillian Abbott

    That the Township of Huron-Kinloss Committee of the Whole hereby moves into a Closed Meeting pursuant to [s. 239(2)(b)] Personal matters about an identifiable individual, including municipal employees (2) Facility Custodian and Payroll and Asset Coordinator AND FURTHER returns to open session upon completion.

    Carried
  • Resolution No.:413
    Moved by:Jeff Elliott
    Seconded by:Jim Hanna

    That Deputy Mayor Murray reported a Closed Meeting was held and direction was given to staff regarding personal matters about an identifiable individual, including municipal employees (2). 

    Carried
  • Resolution No.:414
    Moved by:Ed McGugan
    Seconded by:Carl Sloetjes

    THAT the Township of Huron-Kinloss Committee of the Whole hereby appoints Mark Fry as Facility Custodian effective May 3, 2022 AND FURTHER authorizes the appropriate By-Law coming forward. 

    Carried
  • Resolution No.:415
    Moved by:Lillian Abbott
    Seconded by:Jeff Elliott

    THAT the Township of Huron-Kinloss Committee of the Whole hereby appoints Jackie Johnson as Payroll and Asset Coordinator effective May 9, 2022 AND FURTHER authorizes the appropriate By-Law coming forward. 

    Carried
  • Resolution No.:416
    Moved by:Jeff Elliott
    Seconded by:Jim Hanna

    THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourns at 8:15 p.m.

    Carried
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