The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:
Date:	Monday, September 20, 2021
Time:	7:00 P.m. - 9:00 P.m.
Location:	Electronic Meeting

Members Present

• Mitch Twolan, Mayor
• Don Murray, Deputy Mayor
• Jeff Elliott, Councillor
• Jim Hanna, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Members Absent

• Lillian Abbott, Councillor

Staff Present

• Mary Rose Walden, Chief Administrative Officer
• Emily Dance, Clerk
• Jodi MacArthur, Treasurer
• Mike Fair, Director of Community Services

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1.

Call to Order

Mayor Twolan called the meeting to order at 7:00 pm

2.

Disclosure of Pecuniary Interest

3.

Adoption of the Minutes

3.1

Motion to adopt  minutes

• Resolution No.: 671
  Moved by: Don Murray
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby adopts the September 13, 2021 Council (Planning) Meeting minutes as presented. 

  Carried

4.

Delegations

5.

Financial Reports

5.1

August 2021 Accounts TR-2021-09-62

• Resolution No.: 672
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That Township of Huron-Kinloss Council hereby ratifies and confirms payment of the August 2021 accounts in the amount of $1,734,990.18.

  Carried

5.2

Revenue and Expenditure Reports to August 31, 2021 TR-2021-09-63

• Resolution No.: 673
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to August 31, 2021 prepared by Jodi MacArthur, Treasurer.

  Carried

5.3

September 2021 Accounts TR-2021-09-64

• Resolution No.: 674
  Moved by: Don Murray
  Seconded by: Jeff Elliott

  That the Township of Huron-Kinloss Council hereby authorizes payment of the September 2021 accounts in the amount of $668,367.20.

  Carried

6.

Staff Reports

6.1

EF2 Tornado Event – Sept 7, 2021 FIRE-2021-09-19

• Resolution No.: 675
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Council hereby receives for information Report Number FIRE-2021-09-19 prepared by Chris Cleave, Fire Chief.

  Carried

6.2

2021 Trillium Grant Application CS-2021-09-48

• Resolution No.: 676
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Council hereby approves Report Number CS2021-09-48 prepared by Mike Fair, Director of Community Services AND authorizes the 2021 Ontario Trillium Foundation Community Building Fund application for the Ripley-Huron Community Centre Revitalization Project.

  Carried

6.3

Corporate Digital Modernization Review TR-2021-09-65

• Resolution No.: 677
  Moved by: Don Murray
  Seconded by: Jim Hanna

  That Township of Huron-Kinloss Council hereby approves Report Number TR-2021-09-65 prepared by Jodi MacArthur, Treasurer and authorizes the proposal review committee to select and award a proposal for the Corporate Digital Modernization Review.

  Carried

6.4

Noise Exemption Request – 37 Huron St., Ripley CLK-2021-09-113

• Resolution No.: 678
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Council hereby approves Report CLK2021-09-113 prepared by Kelly Lush, Deputy Clerk AND grants an exemption to the Noise By-Law for the Private Property owner at 37 Huron Street, Ripley from 11:00 p.m. on Saturday, October 16, 2021, to 1:00 a.m. on Sunday, October 17, 2021, subject to all COVID protocols and regulations being followed AND FURTHER THAT the exemption may be revoked due to the COVID-19 pandemic AND FURTHER THAT no exemption be granted to allow for fireworks.

  Carried

6.5

Emergency Management Update (25) CLK-2021-09-114

• Resolution No.: 679
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Council hereby receives for information Report Number CLK-2021-09-114 prepared by Emily Dance, Clerk

  Carried

6.6

Information on the Table CLK-2021-09-115

• Resolution No.: 680
  Moved by: Don Murray
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Council hereby receives for information Report Number CLK-2021-09-115 prepared by Kelly Lush, Deputy Clerk

  Carried

7.

Correspondence Requiring Direction

7.1

A Faulkner e-mail to Council September 15, 2021 (COVID-19)

7.2

T & A Pollock e-mail to Council September 16 2021 (COVID-19)

7.3

Motion

• Resolution No.: 681
  Moved by: Don Murray
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives the letter of Andrew Faulkner and Tony and Adrienne Pollock regarding the COVID-19 pandemic response AND directs the Clerk to respond by explaining that the Township of Huron-Kinloss is mandated by the province to ensure that the Township meets all the requirements outlined in the Reopening Ontario (A Flexible Response to COVID-19) Act and all associated regulations and directives by Public Health. 

  Carried

8.

By-Laws and Agreements

8.1

By-Law No. 2021- 084 being the Robert MacDonald Municipal Drain, 2021 By-Law (third reading)

• Resolution No.: 682
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT By-Law No. 2021- 084 being the Robert MacDonald Municipal Drain, 2021 By-Law be read a third time and finally passed this 20th day of September, 2021 

  Carried

8.2

By-Law No. 2021-101 being the Robert MacDonald Drain Tender By-Law

• Resolution No.: 683
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT By-Law No. 2021-101 being the Robert MacDonald Drain Tender By-Law be read a first, second, third time and finally passed this 20th day of September, 2021.

  Carried

8.3

By-Law No. 2021-102 being the Guard Rail Tender By-Law

• Resolution No.: 684
  Moved by: Don Murray
  Seconded by: Carl Sloetjes

  THAT By-Law No. 2021-102 being the Guard Rail Tender By-Law be read a first, second, third time and finally passed this 20th day of September, 2021.

  Carried

8.4

By-Law No. 2021-103 being the Crack Sealing Tender By-Law

• Resolution No.: 685
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT By-Law No. 2021-103 being the Crack Sealing Tender By-Law be read a first, second, third time and finally passed this 20th day of September, 2021.

  Carried

8.5

By-Law No. 2021-104 being the Gravel Extraction Agreement By-Law

• Resolution No.: 686
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT By-Law No. 2021-104 being the Gravel Extraction Agreement By-Law be read a first, second, third time and finally passed this 20th day of September, 2021.

  Carried

8.6

By-Law No. 2021-105 being the Timber Harvesting Agreement By-Law

• Resolution No.: 687
  Moved by: Don Murray
  Seconded by: Jeff Elliott

  THAT By-Law No. 2021-105 being the Timber Harvesting Agreement By-Law be read a first, second, third time and finally passed this 20th day of September, 2021.

  Carried

8.7

By-Law No. 2021-106 being the Terms of Reference NWMO Working Group By-Law

• Resolution No.: 688
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT By-Law No. 2021-106 being the Terms of Reference NWMO Working Group By-Law be read a first, second, third time and finally passed this 20th day of September, 2021.

  Carried

8.8

By-Law No. 2021-107 being the Investing in Canada Infrastructure Agreement By-Law

• Resolution No.: 689
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT By-Law No. 2021-107 being the Investing in Canada Infrastructure Agreement By-Law be read a first, second, third time and finally passed this 20th day of September, 2021.

  Carried

8.9

By-Law No. 2021-108 being the Rural Economic Development Agreement By-Law

• Resolution No.: 690
  Moved by: Don Murray
  Seconded by: Jeff Elliott

  THAT By-Law No. 2021-108 being the Rural Economic Development Agreement By-Law be read a first, second, third time and finally passed this 20th day of September, 2021.

  Carried

8.10

By-Law No. 2021-109 being the Municipal Modernization Program Intake 2 By-Law

• Resolution No.: 691
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT By-Law No. 2021-109 being the Municipal Modernization Program Intake 2 By-Law be read a first, second, third time and finally passed this 20th day of September, 2021.

  Carried

8.11

By-Law No. 2021-110 being the ICLEI Advancing Adaptation: Implementation through Collaboration Project Agreement By-Law

• Resolution No.: 692
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT By-Law No. 2021-110 being the ICLEI Advancing Adaptation: Implementation through Collaboration Project Agreement By-Law be read a first, second, third time and finally passed this 20th day of September, 2021.

  Carried

8.12

By-Law No. 2021-111 being the Zoning Amendment Sluys Z-2021-29 By-Law

• Resolution No.: 693
  Moved by: Don Murray
  Seconded by: Jeff Elliott

  THAT By-Law No. 2021-111 being the Zoning Amendment Sluys Z-2021-29 By-Law be read a first, second, third time and finally passed this 20th day of September, 2021.

  Carried

9.

Information

9.1

Grey Bruce Public Health

9.2

ACW - Public Meeting Notice - Master Plan Port Albert

9.3

Municipal Engineers Association - Bursary Award Winner

9.4

County of Bruce Notice of Study Completion Master Transportation Plan

9.5

Motion to receive

• Resolution No.: 694
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 9.

  Carried

10.

Township Committee Minutes Received

11.

Other Agency Minutes and Reports Received

11.1

Municipal Innovation Council

11.2

Multi-Municipal Wind Turbine Working Group

11.3

Motion to Receive

• Resolution No.: 695
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.

  Carried

12.

New Business/Council Reports

Council requested staff provide information on policies from local hospitals dealing with proof of vaccines and admittance for visitors at a future meeting. 

Councillor McGugan reported that he went for a tour of decommissioned Gorrie Dam with Maitland Valley Conservation Authority.  The decommissioning was controversial and MVCA did a good job at working with the community to smooth the process and he understands that the community is satisfied with the results.  The site is now cleaned up and they did a good job.

• Resolution No.: 696
  Moved by: Don Murray
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby directs staff to bring back a information report regarding policies and procedures from local hospitals dealing with proof of vaccination status and admittance for visitors.  

  Carried

13.

Closed Session

14.

Business Arising from the Closed Session

15.

Confirming By-Law

15.1

By-Law No. 2021- 112 being the September 2021 (2) Confirmatory By-Law

• Resolution No.: 697
  Moved by: Don Murray
  Seconded by: Jim Hanna

  THAT By-Law No. 2021- 112 being the September 2021 (2) Confirmatory By-Law be read a first, second, third time and finally passed this 20th day of September, 2021.

  Carried

16.

Adjournment

• Resolution No.: 698
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby adjourns at 7:27 p.m. 

  Carried