The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Members Present
  • Don Murray, Mayor
  • Jim Hanna, Deputy Mayor
  • Larry Allison, Councillor
  • Shari Flett, Councillor
  • Scott Gibson, Councillor
  • Ed McGugan, Councillor
  • Carl Sloetjes, Councillor
Staff Present
  • Jennifer White, Clerk
  • Jodi MacArthur, Chief Administrative Officer
  • Christine Heinisch, Manager of Financial Services/Treasurer
  • Brett Pollock, Manager of Building and Planning, CBO
Staff Absent
  • Jeff Bradley, Fire Chief
  • Mike Fair, Director of Community Services
  • John Yungblut, Director of Public Works

Mayor Murray called the meeting to order at 1:00 p.m.

Councillor Gibson and Councillor Sloetjes attended the meeting electronically.  All other members of Council and Staff attended in person at the Council Chambers. 

The Mayor declared a pecuniary interest on agenda items #5.2 and #9.4(d) as a neighboring property owner. The Mayor left the room and did not participate in the discussion for the consideration of, or the vote for these items.

neighboring property owner

neighboring property owner

  • Resolution No.:01/13/2025 - 01
    Moved ByJim Hanna
    Seconded ByLarry Allison

    THAT the minutes of the Council meeting of December 16, 2024 be adopted as presented.   

    Carried

None. 

The purpose of these applications is for a local Official Plan Amendment and Zoning By-law Amendment.  

If approved, the applications would expand and clarify the current permitted uses for the existing special policy area an special zones. This will also allow for a permanent building(s) to be located in a different location on the site than currently permitted.

The Planner, Benito Russo explained the report and recommendation. 

Presentations from the Applicant
Ron Davidson, planning consultant spoke on behalf of the applicant. Davidson spoke to the proposed new building and noted that a planning justification had been prepared for the application.  Davidson confirmed that the temporary structures will be removed when the new building is constructed.  Davidson spoke to the benefits to the community and the Kinsmen organization respecting a proposed child care centre on the property. 

Presentations from the Public

No person from the public provided comments on the application. 

Questions and Clarifications from Council

Members of Council inquired about the exception for no setback requirements for storage, and setbacks from building to other lots.  The Planner noted that the combined property areas are separated by unopened road allowances.  The outdoor storage component will be located near the lot line of an unopened road allowance, within the overall area.  The setbacks would be calculated from the lot line of the unopened road allowance as well. The wording provides more flexibility to locate storage within the overall area.   Russo clarified that there are reduced set backs for tour buses, generators and  parking during events only.  

The County Planner confirmed that the proposed by-law does not permit permanent equipment, buildings or storage to be kept on the unopened road allowances outside of what is permitted by agreements signed with the Township for use of these lands during special events. 

  • Resolution No.:01/13/2025 - 02
    Moved ByShari Flett
    Seconded ByScott Gibson

    THAT the Township of Huron-Kinloss Council approve the planning application Z-2023 - 039, L-2024-011  Lucknow Kinsmen;


    AND FURTHER THAT the Staff bring forward the appropriate By-laws under Matters Arising. 

    Carried
  • Don Murray declared a conflict on this item. (neighboring property owner)

The Mayor was not present in the Council Chambers and did not participate in discussions or the vote for this item. 

Deputy Mayor Hanna assumed the Chair for considering this application. 

The purpose of the application is to is for a Zoning By-law Amendment. It is proposed that an agricultural lot be permitted a minimum lot area of +/10 -hectares, and a Holding Provision (-H1) be applied in areas of high archaeological potential. If approved, the application would facilitate the creation of a new specialized farm lot. The Planner, Benito Russo explained the report and recommendation. 

The planner acknowledged receipt of a letter received prior to the meeting and read the letter in full. 

The letter generally cited the following concerns:

  • location of proposed lot within the property,
  • potential to set a precedent,
  • access would be better off Statters Lake Road instead of County Road One,
  • concerns that this would impact a development being proposed on a neighboring lot. 

The County Planner, Benito Russo addressed these concerns.  The location of the proposed lot occurred due to discussions between the applicant and neighboring lot owners.  Additionally Russo noted that the north end of the property has environmental features which would limit full range of agricultural uses if the lot was severed in this area.  

Russo acknowledged that approving this application does not setup an obligation with Council.  Any future proposed severances must meet the County of Bruce requirements and have sufficient justification for the planners to recommend approval.  

Respecting access to the property, the Planner indicated that the MDS requirements and Archealogical study were based off an access on Bruce County Road One.  These would likely need to be re-completed if a new area were to be used for access.  

 Russo commented that there does not appear to be any Minimum Distance Separation (MDS) issues, noting that as it is existing today, the proposal discussed in the submitted letter would still comply if the severance were approved.

Presentations from the Applicant

The applicant indicated that the choice to sever the property at one end versus the other was influenced by discussions with the owners of adjoining property, who requested that it be done as proposed.   

Presentations from the Public

None.

Questions and Clarifications from Council

Members of Council confirmed that this decision is not precedent setting.  Council inquired about how the application may impact other farms per the submitted comments.  The Planner indicated that the use suggested in the received comments does not require MDS setbacks, but would rather be subject to industrial setbacks which on preliminary review would be sufficient within the property on which it's proposed.  

  • Resolution No.:01/13/2025 - 03
    Moved ByEd McGugan
    Seconded ByCarl Sloetjes

    THAT the Township of Huron-Kinloss Council approve the planning application Z-2023 - 019  Brubacher;
    AND FURTHER THAT the Staff bring forward the appropriate By-law under Matters Arising.

    Carried

Mayor Murray resumed the chair. 

Presentations from the Manager of Building and Planning/CBO
The Chief Building Official noted that fees needed to be increased per the previous report. 

Presentations from the Public

Resident Jean Montgomery inquired what the funds raised from building fees were used for.  Staff explained that the building department is intended to be self -funded.  Fees collected are used to offset costs from that department only.  They may be used to cover the costs of inspections, software, and other administrative needs.  

Questions and Clarifications from Council

Council inquired about the fees related to neighboring municipalities.  There is a shortfall for 2024 and reserves are needed to cover these expenses. Council noted the need for increased inspections and that the building fees are considered as self-funding. 

  • Resolution No.:01/13/2025 - 04
    Moved ByCarl Sloetjes
    Seconded ByEd McGugan

    THAT the Township of Huron-Kinloss Council approve the building fees Schedule B;

    AND FURTHER THAT the Staff bring forward the appropriate By-law under Matters Arising.

    Carried
  • Resolution No.:01/13/2025 - 05
    Moved ByScott Gibson
    Seconded ByShari Flett

    THAT the Township of Huron-Kinloss Council hereby ratifies and confirms payment of the December 2024 accounts in the amount of $7,278,690.41.

    Carried
  • Resolution No.:01/13/2025 - 06
    Moved ByLarry Allison
    Seconded ByJim Hanna

    THAT the Township of Huron-Kinloss Council hereby authorizes payment of the January accounts in the amount of $277,845.93

    Carried
  • Resolution No.:01/13/2025 - 07
    Moved ByJim Hanna
    Seconded ByShari Flett

    THAT the Township of Huron-Kinloss Council hereby receives Report TRE-2025-03 as prepared by Phyllis Hunter, Taxation/Revenue Clerk.

    Carried
  • Resolution No.:01/13/2025 - 08
    Moved ByLarry Allison
    Seconded ByScott Gibson

    THAT the Township of Huron-Kinloss Council hereby receives for information Report TRE-2025-04 as prepared by Phyllis Hunter, Taxation/Revenue Clerk.

    Carried
  • Resolution No.:01/13/2025 - 09
    Moved ByCarl Sloetjes
    Seconded ByShari Flett

    THAT the "2025 Borrowing  By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 - 01.

    Carried
  • Resolution No.:01/13/2025 - 10
    Moved ByEd McGugan
    Seconded ByJim Hanna

    THAT the "2025 Interim Taxation  By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 - 02.

  • Resolution No.:01/13/2025 - 11
    Moved ByScott Gibson
    Seconded ByLarry Allison

    THAT the "Appoint Engineer (Headway Engineering) Sutton Municipal Drain Improvement 2025  By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 - 03.

    Carried
  • Resolution No.:01/13/2025 - 12
    Moved ByShari Flett
    Seconded ByCarl Sloetjes

    THAT the "Consolidated Rates and Fees Amendment (1) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 - 04.

    Carried
  • Resolution No.:01/13/2025 - 13
    Moved ByLarry Allison
    Seconded ByCarl Sloetjes

    THAT the "Zoning Amendment By-law Z-2023-039 Lucknow Kinsmen By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 - 05.

    Carried
  • Resolution No.:01/13/2025 - 14
    Moved ByCarl Sloetjes
    Seconded ByJim Hanna

    THAT the "Lucknow Kinsmen Official Plan Amendment No. 5 (L-2024-011) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 - 06.

    Carried
  • Don Murray declared a conflict on this item. (neighboring property owner)

Deputy Mayor Hanna assumed the chair for this item. 

  • Resolution No.:01/13/2025 - 15
    Moved ByLarry Allison
    Seconded ByShari Flett

    THAT the "Zoning Amendment By-law Z-2024-019 Brubacher By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 - 07.

    Carried

Mayor Murray resumed the chair. 

  • Resolution No.:01/13/2025 - 16
    Moved ByScott Gibson
    Seconded ByCarl Sloetjes

    THAT the "Fire Protection Grant Agreement By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 - 08.

    Carried

Council inquired about timing to ensure construction was not taking place through the upcoming Ripley Reunion celebrations this summer. 

  • Resolution No.:01/13/2025 - 17
    Moved ByJim Hanna
    Seconded ByCarl Sloetjes

    THAT the "Delegation Authority (Conditional Building Permits) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025 - 09.

    Carried
  • Resolution No.:01/13/2025 - 18
    Moved ByCarl Sloetjes
    Seconded ByLarry Allison

    THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.

    Carried
  • Resolution No.:01/13/2025 - 19
    Moved ByShari Flett
    Seconded ByEd McGugan

    THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 11.

    Carried
  • Resolution No.:01/13/2025 - 20
    Moved ByScott Gibson
    Seconded ByJim Hanna

    THAT the Township of Huron-Kinloss Council move into closed meeting at 1:47 p.m.for the purpose of considering

    1) Labour relations or employee negotiations (union negotiations)

    pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

    AND FURTHER THAT Council return to regular open meeting upon completion.

    Carried

Council arose from closed session at 1:54 p.m. 

The Chair reported that a closed session had been held and information was received.  

  • Resolution No.:01/13/2025 - 21
    Moved ByEd McGugan
    Seconded ByScott Gibson

    THAT the "Confirmatory January 2025" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-10.   

    Carried
  • Resolution No.:01/13/2025 - 22
    Moved ByLarry Allison
    Seconded ByShari Flett

    THAT this meeting adjourn at 1:55 p.m.

    Carried
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