The Corporation of the Township of Huron-Kinloss
Council Agenda

Monday, March 17, 2025

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Clerk
• Jodi MacArthur, Chief Administrative Officer
• Christine Heinisch, Manager of Financial Services/Treasurer
• John Yungblut, Director of Public Works

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1.

Call to Order

The Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on March 17, 2025 in the Council Chambers.

• Motion

  That Deputy Mayor Hanna be permitted to participate in electronic meetings in excess of the limit of three meetings as set out in Item #4 of the Appendix D of the Township’s Procedural By-law No. 2019-155, as amended due to a temporary medical condition that prevents them from attending meetings in person;

  AND FURTHER THAT this exception will remain in effect for the duration of the member's condition, subject to further review by Council at the time of the member’s recovery.

2.

Disclosure of Pecuniary Interest

3.

Adoption of Minutes

• Motion

  THAT the minutes of the Council meeting of March 3, 2025 and March 10, 2025 be adopted as presented.   

4.

Financial Reports

4.1

Previous Month Actual Accounts – February 2025, TRE-2025-11

• Motion

  THAT the Township of Huron-Kinloss Council hereby ratifies and confirms payment of the February 2025 accounts in the amount of $1,212,809.69.

4.2

Revenue and Expenditure Reports to February 28, 2025, TRE-2025-12

• Motion

  THAT Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to February 28, 2025 prepared by Christine Heinisch, Treasurer.

4.3

March 2025 Accounts, TRE-2025-14

• Motion

  THAT the Township of Huron-Kinloss Council hereby authorizes payment of the March accounts in the amount of $853,399.38.

5.

Staff Report

5.1

Treasury

a.

2024 Statement of Remuneration, TRE-2025-10

• Motion

  THAT Township of Huron-Kinloss Council hereby receives for information Report TRE-2025-10 prepared by Christine Heinisch, Treasurer.

b.

2024 Year End Projection, TRE-2025-13

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives Report TRE-2025-13 prepared by Christine Heinisch, Treasurer.

  AND FURTHER authorizes that the 2024 surplus be transferred into the Capital Asset Renewal and Replacement Reserve and Tax Mitigation Reserve, divided equally.

5.2

Public Works

a.

2026 Tandem Plow RFQ, PW-2025-12

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives Report PW-2025-12 prepared by John Yungblut, Director of Public Works;

  AND FURTHER grants an exemption to the Purchasing and Procurement Policy as per Section 6.3.3 to permit non-competitive procurement;

  AND FURTHER grants 2026 pre-budget approval in the acceptance of the quotation from Viking-Cives Ltd. In the amount of $422,730 plus HST for the purchase of one (1) 2026 International HV615 tandem axle plow truck;

  AND FURTHER authorizes the appropriate by-law to come forward as a matters arising at tonight’s meeting.

5.3

Chief Administrative Officer

a.

Municipal Office Lower Level Water Damage, CAO-2025-08

• Motion

  THAT Township of Huron-Kinloss Council hereby receives for information Report Number CAO-2025-08 prepared by Jodi MacArthur, Chief Administrative Officer;

  AND FURTHER authorizes, ratifies and confirms the signing of all documents related to the insurance claim, including the temporary rental of office space by the Chief Administrative Officer.

6.

By-Laws and Agreements

6.1

Ackert Municipal Drain By-law

• Motion

  THAT the "Ackert Municipal Drain By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-19.

6.2

Black Creek 1984 Improvement Municipal Drain By-law

• Motion

  THAT the " Black Creek 1984 Improvement Municipal Drain By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-20.

6.3

Black Creek SW Municipal Drain By-law

• Motion

  THAT the " Black Creek SW Municipal Drain By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-21.

6.4

Carruthers Municipal Drain By-law

• Motion

  THAT the " Carruthers Municipal Drain By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-22.

6.5

Kincardine-Kinloss Municipal Drain By-law

• Motion

  THAT the " Kincardine-Kinloss Municipal Drain By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-23.

6.6

Lake Range II (Onandaga Pl) Municipal Drain By-law

• Motion

  THAT the " Lake Range II (Onandaga Pl.) Municipal Drain By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-24.

6.7

A. McDonald Municipal Drain By-law

• Motion

  THAT the "A. McDonald Municipal Drain By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-25.

6.8

Appointment of Deputy CBO (Joy Lindsay, ACW) By-law

• Motion

  THAT the " Appointment of Deputy CBO (Joy Lindsay, ACW) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-26.

6.9

2025 Budget By-law

• Motion

  THAT the " 2025 Budget  By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-27.

6.10

Gravel Pit Lease 2025 By-law

• Motion

  THAT the " Gravel Pit Lease 2025 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-28.

6.11

Ripley Sidewalk Replacement By-law

• Motion

  THAT the " Ripley Sidewalk Replacement By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-29.

6.12

Workplace Harassment and Violence Policy By-law

• Motion

  THAT the " Workplace Harassment and Violence Policy By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-30.

6.13

Delegation of Powers - Development Agreements and Consent Applications By-law

• Motion

  THAT the " Delegation of Powers - Development Agreements and Consent Applications By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-31.

6.14

Zoning By-law Amendment - Z-2024-072 Michie

• Motion

  THAT the " Zoning By-law Amendment By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-32.

7.

Matters Arising

7.1

Accept Quote 2026 Tandum Plow By-law

• Motion

  THAT the " Accept Quote 2026 Tandem Plow By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-33.

8.

Township Committee Minutes Received

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 8.

8.1

Ripley Summer Sports Committee

9.

Other Agency Minutes and Reports Received

• Motion

  THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 9.

9.1

Municipal Innovation Council

10.

New Business/ Council Reports

Council members have the opportunity to provide an update on Board and Committee meetings. 

Councillor Allison is anticipating a need to participate electronically for some meetings from now until the end of May 2025, and is requesting an exemption to the Procedural By-law to permit this on an as needed basis.

• Motion

  That Councillor Allison be permitted to participate in electronic meetings in excess of the limit of three meetings as set out in Item #4 of the Appendix D of the Township’s Procedural By-law No. 2019-155, as amended on an as needed basis through to May 30, 2025.  

11.

Closed Session

• Motion

  THAT the Township of Huron-Kinloss Council move into closed meeting at [time] for the purpose of considering

  1) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Agreement with new Provider for Service),

  pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

12.

Business Arising from the Closed Session

13.

Confirming By-Law

• Motion

  THAT the "Confirmatory March 2025 (2)" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2025-34. 

14.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your accessibility needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will  attempt to obtain these documents in an appropriate accessible format from a third party.

For assistance or to make a request please call 519-395-3735 or email [e-mail]

 

• Motion

  THAT this meeting adjourn at [TIME]